[HISTORY: Derived from Section 2-7A.7 of the 1972 Revised General Ordinances, as amended through 10-1-1998. Subsequent amendments noted where applicable.]
A. 
Any person claiming payment from the township shall first submit a detailed statement of the items or demand necessitating such claim to the Township Manager's office, specifying particularly how the bill or demand is made up, and a certification of the party claiming payment that it is correct.
B. 
No bill, claim or demand shall be considered for payment unless the voucher has attached to it, or includes, a certification of a department head or of his duly designated representative, who shall have personal knowledge that the goods have been received by or the services rendered to the township and that those services or goods are consistent with any existing contract or purchase order. The Chief Financial Officer shall have the authority to audit, warrant and make recommendations on all claims and bills.
C. 
Following approval of claims by the Township Manager, a list of approved vouchers shall be prepared and made available to the members of the Township Council. The Council shall have the authority at the next regular meeting to question publicly any approved claims on the list. Such questions and the answer of the Township Manager shall be recorded by the Township Clerk in the official minute book. In addition, the Township Clerk shall record all approved claims in the official minutes or in an appropriate claims register.
D. 
After approval, the claims shall be turned over to the Treasurer who shall forthwith prepare the necessary checks for the payment thereof and have affixed the proper signatures. The checks shall be recorded in the proper books of account according to sound accounting procedures and distributed to the claimants.
Disbursements in payment of bills and demands shall be made by the Treasurer upon pre-audit and warrant of the Director of Finance, approved by the Manager; except that payments from the payroll account shall be made pursuant to § 10-3 below. Every warrant shall be in the form of a warrant-check payable to the order of the person entitled to receive it and shall specify the purpose for which it is drawn and the account or appropriation to which it is chargeable. Each warrant-check shall bear the signatures of the Manager or Acting or Deputy Manager or Mayor or Acting Mayor, and the Treasurer or Acting Treasurer.
There shall be an account to be designated the Township of Hardyston Payroll Account, and from time to time the Treasurer, upon receipt of a warrant or an amount due such payroll account, shall deposit the same to the credit of the payroll account, charging the appropriate budgetary accounts therewith. Disbursement from the payroll account may be made by payroll checks signed by the Treasurer alone or someone authorized by the Manager to act in the Treasurer's stead, upon pre-audit and warrant of the Director of Finance and approval by the Manager of the entire payroll.
Itemized claims supported by receipts where available should be presented in order to obtain reimbursement for expenses incurred by local officials where authorized to travel by the township. Travel expenses shall be reimbursed only in accordance with the travel regulations of the Township of Hardyston.