[HISTORY: Adopted by the Township Committee of the Township of Hillsborough
as indicated in article histories. Amendments noted where applicable.]
GENERAL REFERENCES
Payroll procedures— See Ch. 85.
[Adopted 10-26-1971 by Ord.
No. 71-10 (Ch. 7 of the 1977 Code]
Any person claiming payment from the Township of Hillsborough shall
first submit a detailed statement of the items or demand necessitating such
claim to the responsible executive agency, specifying particularly how the
bill or demand is made up, and a certification of the party claiming payment
that it is correct; and no bill, claim or demand shall be considered for payment
unless the voucher has attached to it a certification of a department head
or other municipal official responsible for certain functions, or of his duly
designated representative, having personal knowledge of the facts, that the
goods have been received by or the services rendered to the Township of Hillsborough
and that those services or goods are consistent with any existing contract
or purchase order.
The Chief Financial Officer shall have the duty to audit, warrant and
make recommendations on all claims and bills.
The bill or claim duly certified shall be presented to the Township
Clerk for inclusion in the agenda of the next immediate formal meeting of
the Township Committee, and it shall be the duty of the Clerk to examine all
bills or claims submitted for payment in order to ascertain if proper administrative
procedures have been followed. All claims or bills to be considered by the
Township Committee shall be listed systematically and without preference,
and said list shall be made available to every member of said Township Committee
at least three full days prior to formal action by that body.
Claims shall be considered by the Township Committee, which shall approve
the same, except that said Township Committee may reject any claim presented
to it, stating the reason for such rejection. Any disapproved claim shall
be referred back to the Township Clerk with such instructions as the Township
Committee may give at the time of disapproval.
It shall be the duty of the Township Clerk to record all claims in the
official minutes or through an appropriate claims register, indicating that
the Township Committee has by formal action approved the same, with appropriate
record as to any claims disapproved or rejected. All records pertaining to
approved and disapproved bills or claims shall be available for public inspection.
After the Clerk has certified that the claims have been approved, the
Clerk shall turn the same over to the Treasurer or other Chief Financial Officer,
who shall forthwith prepare the necessary checks for the payment thereof,
which said checks shall be signed by the Mayor and thereafter signed by the
Treasurer or other Chief Financial Officer. After the checks for the payment
of claims have been prepared, the Clerk shall record them in proper books
of account and thereafter mail or otherwise distribute the checks to the claimants.
[Adopted 6-12-1990 by Ord.
No. 90-11 (Ch. 29 of the 1977 Code)]
The attached form[1]be and the same is hereby adopted as a rule and regulation of the
Township of Hillsborough, which must be completed by the claimant or his representative
and filed with the Township Clerk of the Township of Hillsborough in accordance
with the provisions of N.J.S.A. 59:8-1 et seq.
[1]
Editor's Note: The notice of claim form may be examined in the office
of the Township Clerk.
The Township Clerk be and is hereby directed to make available to and
provide, either by mail or by direct delivery at the Township Clerk's office,
a copy or copies of such forms as soon as reasonably possible to any claimant
who has notified the Township of Hillsborough of a claim for damages against
it by delivery of such claimant form by mail or by handing the same to the
claimant.
