[HISTORY: Adopted by the Township Committee of the Township of Hillsborough 4-10-2012 by Ord. No. 2012-09. Amendments noted where applicable.]
Editor's Note: This ordinance also repealed former Ch. 237, Records, consisting of Art. I, Public Access and Fees, adopted 7-11-2001 by Ord. No. 2001-31, as amended, and Art. II, Municipal Court Discovery Fees, adopted 12-14-2004 by Ord. No. 2004-39.
The public records of the Township of Hillsborough shall be accessible for examination and copying in accordance with N.J.S.A. 47:1A-1 et seq. upon the terms and conditions as hereinafter provided. Such inspection shall be made only at reasonable times during business hours and without interference with the conduct of the affairs of the office or other place where such records are kept or maintained. The Township of Hillsborough is entitled to charge and collect fees for the reproduction of any public records, pursuant to N.J.S.A. 47:1A-5. The fee for the reproduction of public records pursuant to N.J.S.A. 47:1A-5 shall be $0.05 per letter-size page or smaller and $0.07 per legal-size page or larger. The Township shall be permitted to charge the actual cost of duplicating the record if it can demonstrate that the actual cost exceeds the foregoing rates.
The Clerk of the Township of Hillsborough and any other department so authorized under statute or ordinance shall, upon providing photocopies of documents requested, also charge requestor for the following:
The actual cost for any document sent by mail, including cost of envelope and postage.
Photographs will be photocopied at the rate established herein. If requests are made for duplicate photographs, the actual cost of making the photograph shall be charged.
Any item that cannot be photocopied by the Township, or not otherwise provided for by ordinance, shall be subject to a charge based on actual costs incurred in making the copy.
Duplication of videotapes/DVDs will be charged for the actual cost of the videotape/DVD.
Any citizen who is seeking a copy of documents not currently stored on Township property will be charged for the retrieval and delivery of such documents as well as the cost of sending the documents back to the original location.
Should a citizen request information or documents in a medium not routinely maintained by the Township or requiring a substantial amount of manipulation or programming of information technology, then the custodian of records can charge the actual cost of duplication and a service charge that shall be reasonable and shall be based on the cost for any extensive use of information technology, or for the labor cost of personnel providing the service, that is actually incurred by the Township attributable to the Township for programming, clerical and supervisory assistance required, or both, pursuant to N.J.S.A. 47:1A-5.
The custodian of records shall also charge a requestor for information or documents and the cost of postage should the request include mailing of the documents to the requestor.
Any fee for the copying or reproducing of items not set forth herein and any changes to the fee schedule set forth herein may be established, supplemented or amended by resolution of the governing body of the Township of Hillsborough.
If any section, paragraph, subsection, clause or provision of this chapter shall be adjudged by a court of competent jurisdiction to be invalid, such adjudication shall apply only to the section, paragraph, subsection, clause or provision so adjudged, and the remainder of this chapter, shall be deemed valid and effective.
Any ordinances, or parts or ordinances, inconsistent with the foregoing are hereby repealed.