Township of Little Egg Harbor, NJ
Ocean County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Township Committee of the Township of Little Egg Harbor 5-10-2007 by Ord. No. 2007-08. Amendments noted where applicable.]
The processing of all payroll, purchase orders and payment of claims shall be in accordance with the policy and procedures as prescribed in a purchasing manual approved by resolution of the Township Committee and kept on file in the office of the Municipal Clerk.
[Added 4-12-2012 by Ord. No. 2012-05]
A. 
The Chief Financial Officer of the Township of Little Egg Harbor is hereby designated as the approval officer with the title of "Certifying and Approval Officer."
B. 
The Certifying and Approval Officer shall ascertain the existence of proper and sufficient appropriations for the payments to be made and determining that there is legal authority for the payments, evidenced by action of a purchasing department or agent or officer in respect to the goods or services ordered and the incurring of expense therefore.
[Added 4-12-2012 by Ord. No. 2012-05]
Any and all purchases to be made by the Township of Little Egg Harbor, or any department thereof, which do not require sealed bids pursuant to statute shall be in accordance with the method designated herein, as follows:
A. 
Approvals. All purchases in excess of $1,000 shall be forwarded to the Township Committee liaison for the department which originated the order. The Committee liaison shall approve or disapprove the order and return the purchase order to the Township Administrator. For any purchase less than $1,000 the approval and signature of the Committee liaison shall not be required, but a copy of the purchase order shall be provided to the Committee liaison as soon as possible. The Township Administrator then reviews the purchase order to ascertain compliance with these purchasing procedures and policies and the provisions of the Local Public Contracts Law. All purchase orders which are approved by the Township Administrator are then delivered to the Mayor for approval and signature.
B. 
Following receipt and inspection of goods received or assuring the completion of services in accordance with the contract, the department head certifies the receipt of goods or services to the Certifying and Approval Officer.
C. 
The Certifying and Approval Officer reviews the invoice and voucher for correctness and process the claim for approval or disapproval as appropriate.
[Added 4-12-2012 by Ord. No. 2012-05]
The Chief Financial Officer shall certify to the Township Committee that the goods have been received by, or the services rendered to, the Township and that the claims have been paid. The Township Committee shall ratify approved claims by resolution, at a regular public meeting the month following payment.