The fiscal year of the Township shall begin
on the first day of January and end on the 31st day of December in
each year, as provided by law.
A.
The township budget shall be prepared by the Manager.
During the month of November in each year, the Manager shall require
all department heads to submit requests for appropriations for the
next ensuing budget year and to appear before him at public hearings,
which shall be held during that month, on the various requests.
B.
Budget requests shall be in such form and detail as
the Manager shall prescribe.
[Amended 1-26-1981 by Ord. No. 1072]
C.
During the month of November of each year, the Township
Planning Board shall prepare and submit to the Manager a list of proposed
capital projects for the ensuing six fiscal years.
[Amended 1-26-1981 by Ord. No. 1072]
D.
On or before the 15th day of January, the Manager
shall submit to the Council his recommended budget, together with
such explanatory comment or statement as he may deem desirable. The
budget shall be in such form as required by law for municipal budgets.
It shall, in addition, include a current operating section and a capital
section, together with detailed analyses of the various items of expenditure
and revenue and, to the extent feasible, appropriate statements of
the cost of performance of functional programs and activities in terms
of quantitative, countable units of work for operating and capital
expenditures.
A.
A capital program prepared by the Township Manager
shall include:
[Amended 1-26-1982 by Ord. No. 1072]
(1)
A clear summary of its contents.
(2)
A list of all capital improvements which are proposed
to be undertaken during the six fiscal years next ensuing, with appropriate
supporting information as to the necessity for such improvement.
(3)
Cost estimates, method of financing and recommended
time schedules for each such improvement.
(4)
The estimated annual cost of operating and maintaining
the facilities to be constructed or acquired.
B.
The above information may be revised and extended
each year with regard to capital improvements still pending or in
process of construction or acquisition.
The Council will consider and act upon the Manager's
recommended budget in accordance with the requirements of the Local
Budget Law.
Budget appropriations shall be controlled by
an encumbrance system which shall be prescribed or approved by the
Manager. In consultation with the Council, the Manager shall establish
quarterly or such other periodic allotments of appropriations as he
may deem desirable. Each department shall plan and administer its
work program within the limits of such allotments, and no commitments
shall be incurred in excess of any such allotment except upon written
authorization of the Manager.
[Amended 3-13-1989 by Ord. No. 1463-89]
A.
Within the limits of available appropriations, the
Manager is authorized to negotiate contracts and other legally binding
obligations of the Township upon approval of the Council. Any such
document shall be signed by the Manager or Acting Mayor, attested
by the Clerk or Deputy Clerk and approved by the Township Attorney
for legal form and sufficiency. Purchase orders, for which a formal
contract is not required by the Charter, may be executed by the Manager
or his designee without further approval.
B.
Award of contracts; execution. Where contracts are
let by competitive bidding pursuant to the Charter, the Council may
award the contract in the manner prescribed by law.
[Amended 6-22-1987 by Ord. No. 1361]
A.
Except as may otherwise be provided by resolution
adopted pursuant to the Local Bond Law, the Director of Finance is
designated as the financial officer to sell and award bonds in accordance
with the advertised terms of public sale. He shall report, in writing,
to the Council at the next meeting thereof as to the principal amount,
interest rate and maturities of the bonds sold, the price obtained
and the name of the purchaser.
B.
The Director of Finance shall supervise the administration
of municipal debt and the receipt and delivery of bonds and notes
for transfer, registration or exchange, subject to the provisions
of the Local Bond Law (N.J.S.A. 40A:2-1 et seq.).
A.
All purchases of any supplies, materials or equipment
or contractual services for a department shall be made by the Division
of Administration, pursuant to a written requisition from the head
of the department whose appropriation will be charged and the certification
of the Director of Finance that a sufficient unencumbered balance
of appropriation is available for payment thereof. All purchases shall
conform to the provisions of the Local Public Contracts Law and any
regulation issued thereunder. All purchase contracts that meet or
exceed the bid threshold, as adjusted every five years by the Governor,
shall conform to the public bidding requirements set forth in the
Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., and related
procurement laws, P.L. 1999, c. 440.
[Amended 6-22-1987 by Ord. No. 1362; 6-26-1989 by Ord. No.
1481-89; 7-22-1991 by Ord. No. 1591-91; 7-12-1993 by Ord. No.
1671-93; 9-25-1995 by Ord. No. 1756-95; 9-8-1997 by Ord. No.
1835-97; 6-25-1999 by Ord. No. 1893-99; 5-8-2000 by Ord. No.
1923-00; 7-25-2005 by Ord. No. 22-2005; 7-14-2010 by Ord. No.
13-2010; 6-13-2011 by Ord. No. 9-2011]
B.
The director of each department shall designate, by
writing filed with the Manager, the name or names of employees in
the department authorized to receive supplies, materials and equipment.
The person so designated shall accept deliveries and sign for them
only where the goods are in exact conformity with the order. Should
there be any doubt as to quantity or quality, the receiving employee
shall immediately notify the department head for appropriate action.
If any supplies, materials or equipment are rejected, the department
head shall immediately notify the Manager.
C.
Except as the Manager may authorize in case of emergency,
no purchase shall be made and no bill, claim or voucher shall be approved
unless the procedures prescribed by or pursuant to this chapter have
been followed.
D.
Purchasing agent.
[Added 3-13-1989 by Ord. No. 1463-89]
(1)
The Deputy Township Manager or other person appointed
by the Township Manager shall serve as purchasing agent in accordance
with N.J.S.A. 40A:11-9.
(2)
The Deputy Township Manager or other person appointed
by the Township Manager shall prepare public advertising for bids
and receive bids for the purchase of work, materials, supplies and
services on behalf of the Township Council in accordance with the
Local Public Contracts Law.
(3)
Receipt of bids shall conform to the following procedures:
(a)
Bids shall be received and opened at a place
and time set forth in the notice to bidders.
(b)
All bids are to be received by the Deputy Township
Manager or other person appointed by the Township Manager, who, together
with the Township Manager, or his designee, and the department head
requesting the purchase, or his designee, shall be the committee to
publicly open bids.
(c)
The Deputy Township Manager or other person
appointed by the Township Manager shall maintain a record of all bids
received and opened, together with all pertinent information.
(d)
The Deputy Township Manager or other person
appointed by the Township Manager shall report to the Council the
results of the bid opening no later than the next regular meeting
of the Council.
(4)
The Township Council shall accept or reject bids in
accordance with Local Public Contracts Law, as amended, following
receipt of said report
E.
Emergency purchases. The Manager shall establish a
procedure for the purchase of any item or items required for the immediate
protection of the public health, safety, morals or welfare, which
will permit such emergency purchases to be made for specific purposes
in a manner other than that prescribed by this article.
F.
Purchases by quotation. Where purchases in excess
of 15% of the bid threshold in effect are made without competitive
bidding, the purchasing officer shall obtain, whenever possible, at
least three price quotations for the item(s) to be purchased and shall
record and maintain such quotations in his office for at least two
years from the time they are furnished. Whenever circumstances permit,
the purchase shall be made from the lowest of such quotations received
for a responsible bidder.
[Amended 10-14-1985 by Ord. No. 1290; 5-8-2000 by Ord. No.
1923-00]
G.
Standards and tests. The Manager shall establish or
approve uniform standards for requisitions and purchases. The Division
of Administration shall control the delivery of all supplies, materials
and equipment and other items purchased and shall make or cause to
be made proper test checks and inspections thereof. The Division shall
ascertain whether said supplies, materials, equipment and other items
purchased comply with the specifications, and shall cause laboratory
or other tests to be made whenever, in the opinion of the Division
head, it is necessary to determine whether the materials or supplies
furnished are of the quality and standard required.
[Amended 9-27-1982 by Ord. No. 1132]
The Manager shall present to the Council once
each month a summary of the financial transactions of the Township
since the next preceding report.
No bill or claim shall be paid unless it contains
a detailed statement of the items or demand, specifying particularly
how the bill or demand is made up, and a certification of the party
claiming payment that it is correct; nor shall any bill, claim or
demand be paid unless the voucher on which it is presented carries
a certification of a department head, or of his duly designated representative,
having personal knowledge of the facts that the goods have been received
by or the services rendered to the Township.
[Added 10-11-1976 by Ord. No. 839]
A.
When, in the opinion of the Township Manager, there
exists surplus township personal property, said property shall be
disposed of as provided in this section.
B.
Whenever it is reasonably apparent that the value
of surplus township personal property about to be disposed of at any
one time or in the course of any one transaction is likely to exceed
$2,000, the Township shall publicly advertise for bids and sell said
property in the manner provided in N.J.S.A. 40A:11-36.
C.
Whenever it is reasonably apparent that the value
of surplus township personal property about to be disposed of at any
one time or in the course of any one transaction is not likely to
exceed $2,000 the Manager may dispose of said property in either of
the following ways:
(1)
The head of the Administration Division of the Township
shall publicly advertise for price quotations, which need not be sealed,
at least once in a newspaper circulating within the Township and shall
obtain, wherever possible, at least three price quotations for the
item or items offered for sale and shall record and maintain such
quotations in the Division's files for at least two years from the
time they are furnished. Such property shall be sold to the highest
bidder, and all such sales shall be deemed approved or disapproved
in accordance with the action of the Director of Finance. The head
of the Division of Administration and the Director of Finance, jointly,
shall execute all documents and instruments necessary and proper to
effect such rules.
(2)
The Manager shall conduct or shall cause to be conducted
a public auction, advertised as required by N.J.S.A. 40A:11-36, for
sales of property with a value in excess of $2,500; also, such property
shall be sold to the highest bidder, and all such sales shall be deemed
approved or disapproved in accordance with the action of the Director
of Finance. The head of the Division of Administration and the Director
of Finance, jointly, shall execute all documents and instruments necessary
and proper to effect such sales.
D.
Any and all bids may be rejected if such rejection
is determined to be in the public interest.
E.
"Surplus township personal property," as used in this
section, means all goods, chattels, materials, equipment and other
personal property of the Township not needed for public use or which
has outlived its usefulness or otherwise become inadequate for public
purpose or use.
A.
All bills, claims and demands against the Township
shall be deemed approved or disapproved by the Council in accordance
with the action of the Director of Finance. A voucher on a form prescribed
by the Director of Finance shall be presented for each bill, claim
or demand and shall be paid only upon the audit, warrant and approval
of the Director of Finance. Disbursement shall be made by a combination
warrant - bank check or draft warranted by the Director of Finance
or Assistant Director of Finance, signed by the Treasurer, and countersigned
by the Manager or Acting Manager, except that payroll checks may be
signed by the Treasurer alone upon voucher and warrant of the Director
of Finance or Assistant Director of Finance for a total payroll.
[Amended 6-22-1987 by Ord. No. 1361]
B.
The Director of Finance shall prepare for each regular
meeting of the Council a list of all bills, claims and vouchers which
have been paid through the close of business on the second day next
preceding the meeting and since the last preceding list was compiled.
Such list shall be prepared in sufficient quantity for each member
of the Council and the Manager, and at least one copy shall be filed
with the Clerk as a public record open to examination in his office.
[Amended 6-22-1987 by Ord. No. 1361]
C.
Postaudit. The Council will designate and retain a
registered municipal accountant of New Jersey to prepare and submit
annually a postaudit of township accounts in accordance with state
laws and regulations.
