[HISTORY: Adopted by the Borough Council of the Borough of Pennington as indicated in article histories. Amendments noted where applicable.]
Article I Claims Approval
Article II Payment of Bills
[Adopted 9-7-1965 by Ord. No. 214]
Any person claiming payment from the borough shall present to the Chief Financial Officer a detailed bill of items or demand on borough voucher forms, duly certified as required by law.
The Chief Financial Officer shall present such claim to the borough officer or duly designated employee having knowledge of the facts for his certification that the goods have been received or the services rendered.
Upon such certification, the claim shall be presented to the member of Council having charge of the department responsible for the placing of the order, who, if satisfied that it is proper, shall approve and return the same to the Chief Financial Officer.
The Borough Clerk then shall present the claim to Borough Council for approval at any regular or special meeting.
The Borough Clerk shall record all claims in the official minutes indicating that Council has by formal action approved the same with appropriate record as to any claims disapproved or rejected.
Should any claim be rejected or disapproved by Council, the reasons therefor shall be stated in the official minutes and the claim shall be referred back to the Chief Financial Officer with such instructions as Council may deem proper.
The Chief Financial Officer shall forthwith prepare the necessary checks for payment thereof, which checks shall be signed by the Mayor and Clerk, countersigned by the Treasurer and mailed or otherwise distributed to the claimants. Payment of all claims shall be recorded in proper books of account.
[Adopted 3-2-1981 by Ord. No. 327]
The Mayor and the Chief Financial Officer are hereby designated as the proper approval officers for all bills of the Borough of Pennington for which a penalty would be payable if the bill were not paid in a timely manner.
It shall be the duty of the Mayor and Chief Financial Officer to examine all bills which provide for a penalty if not timely paid and determine the propriety and accuracy of any such bill.
If the Mayor and Chief Financial Officer shall determine that any such bills are proper and that they should be paid, then the Chief Financial Officer shall prepare the necessary check for payment, and the Mayor and Chief Financial Officer shall sign the check and immediately forward it to the payee in payment of the bill.
Monthly, the Chief Financial Officer shall prepare a list of all bills so paid and the Borough Council shall review and ratify the payments at its regular monthly meeting.