Borough of Pennington, NJ Article V Administrative Assistant for the Department of Public Works

[Adopted 8-3-1998 by Ord. No. 98-16}

§ 39-17 Creation of position.

There is hereby created in the Pennington Borough Department of Public Works the part-time position of Administrative Assistant.

§ 39-18 Basic function and responsibilities.

A. The Department of Public Works Administrative Assistant shall provide assistance on a wide range of administrative activities. Under the direction of the Superintendent of Public Works, the Assistant shall plan and administer ongoing public works tasks utilizing administrative skills, support public works staff to maintain work flow, quality, deadlines, productivity and cost effectiveness.

B. Characteristic responsibilities shall be as follows:

(1) Plan, administer and coordinate the implementation of administrative processes under the direction of the Superintendent of Public Works.

(2) Streamline administrative functions by recommending and providing input for new or modified office system designs or processing methods.

(3) Prepare and assist in finalizing, coordination and distribution of public works memoranda, reports, letters, portions of publications, proposals or contracts, etc.

(4) Monitor expenses against approved budgets and prepare cost analyses, justifications and purchase requests; assist management in development and analysis of long-range goals and objectives.

(5) Process vouchers, invoices and paperwork relevant to project administration.

(6) Draft reports and update sections of publications or proposals for supervisory review.

(7) Collect, analyze and summarize public-works-related data and information, evaluate alternatives and make recommendations to supervisor.

(8) Perform duties directly related to project responsibilities:

(a) Operate word processing equipment, formatting, data entry, keyboarding and proofreading documents pertaining to project responsibilities.

(b) Maintain files pertaining to administrative policy, procedures, projects, etc.

(9) Communicate with professionals, vendors and suppliers under the direction of the supervisor.

C. Supervision received. Supervision is received from the Superintendent of Public Works.

D. Supervision exercised: none.

E. Relevant education and experience shall be as follows:

(1) B.A. degree or equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

(2) Five years of administrative experience.

(3) Valid New Jersey driver's license with the ability to earn a CDL (commercial driver's license).

F. Knowledge, skills and abilities shall be as follows:

(1) Ability to analyze and suggest alternatives in order to make recommendations to supervisor.

(2) Skill and ability to operate office equipment, including computer, fax, copier, calculator, etc.

(3) Ability to draft, edit and finalize correspondence, reports, procedures, vouchers, etc.

(4) Skill and ability to plan and initiate actions, establish and meet deadlines and work independently to complete projects.

(5) Skill and ability to communicate via telephone and mobile communication equipment.

(6) Ability to read and understand blueprints.

(7) Knowledge of the operation and maintenance of heavy-duty equipment.

§ 39-19 Compensation, benefits and hours of work.

A. Compensation for the position of Administrative Assistant shall be within the hourly range of pay for part-time employees for the Borough of Pennington.

B. Wages shall be paid to such employee in the same manner as other employees of the Borough of Pennington are paid.

C. Benefits will be available according to the personnel policies of the Borough of Pennington.