[HISTORY: Adopted by the Board of Trustees of the Village of Cedarhurst 10-7-1974. Amendments noted where applicable.]
Vital statistics — See Ch. 259.
The purpose of such regulations shall be to maintain the spirit of the law and to recognize that the concept of open records is consistent with the purpose of this Board.
The Village Clerk-Treasurer is hereby designated as the records access officer of the Village of Cedarhurst.
The records access officer is hereby directed to make available to persons requesting records, within seven business days, those public records which, by law, are required to be made available for public inspection and copying.
Persons seeking public records shall make application to the records access officer upon the application form supplied by such officer in the event such records are not readily available.
In the event the request for public records interferes with the operation of the office of the Village Clerk-Treasurer and makes it difficult for members of the public to receive the regular services of the Village Clerk-Treasurer, the records access officer is hereby authorized to establish hours during each day when he or she shall process requests for records, including the records for review and copying. The times so established by the records access officer shall be conspicuously posted in the office of the Village Clerk-Treasurer.
The records access officer is authorized to copy any records which are within the purview of the law and to charge $0.25 per page size 81/2 inches by 11 inches and $0.25 per 81/2 inches by 15 inches. No records shall be reproduced until payment is first received.
No records shall be removed from the lawful custody of any public office charged with the duty of maintaining such records.
In the event that any requests cannot be met because such records are being used for current working purposes, the applicant shall be advised of such fact, and every effort will be made to arrange a specific time when such records will be available.
In the event that any person is denied access to any public records in violation of law, that such person shall advise the Village Clerk-Treasurer of such denial, in writing, and set forth the records requested, the reason for denial and the fact that the fees for such record were, in fact, tendered.
In the event that a question arises as to the nature of the records in that public viewing of such records may result in an unwarranted invasion of a citizen's personal privacy or may result in a disclosure of material that must be confidential to promote effective law enforcement or for any other reason which, in the opinion of the records access officer, are valid to promote the public interest while consistent with the new law, the records access officer shall confer with the department head in the village before determining if such records shall be made available for inspection.
These regulations shall be temporary and considered as such until the state guidelines are promulgated and until more comprehensive regulations can be prepared.