Town of Sweden, NY Article II Public Access to Records

[Adopted 10-25-1989]

§ 145-3 Designation of records access officer.

The Town Clerk is hereby designated as records access officer.

§ 145-4 Location where records are available.

Records shall be available at the Sweden Town Hall, 18 State Street, Brockport, New York, during regular office hours.

§ 145-5 Rules and regulations.

[Amended 8-22-2006 by L.L. No. 3-2006]

To comply with Article 6 of the Public Officers Law, the following format will be followed:

A. All requests for information shall be in writing, reasonably describing the record requested and made during regular business hours of the Town of Sweden offices.

B. Within five business days of the receipt of the written request, one of the following will occur:

(1) The record will be made available to the person requesting it.

(2) The request will be denied in writing.

(3) A written acknowledgment of the receipt of the request and a statement of the approximate date when such request shall be granted or denied will be forwarded.

C. Any person denied access to a record may appeal within 30 days, in writing, such denial to the Town Board.

D. The Town Board is hereby designated as the appeal agency for determination of denials and will proceed as follows:

(1) The Town Board shall, within 10 business days of the receipt of an appeal, fully explain in writing to the person requesting the records the reason for further denial, or the Town Board shall provide access to the record sought.

(2) The Town Board shall forward to the Committee on Open Government a copy of such appeal when received by the agency and shall also forward to said Committee the ensuing determination thereon.

E. A set fee will be charged per photocopy of a record. Such charges will be established by resolution of the Town Board.