[HISTORY: Adopted by the Township Committee of the Township of Washington 11-9-2004 by Ord. No. 2004-2. Amendments noted where applicable.]
The Township shall be entitled to charge and collect fees for the reproduction of any public records at the rates and fees established in the New Jersey Open Public Records Act, N.J.S.A. 47:1A-1 et seq., as amended.
In addition, in the instance of mailing, the Township shall be entitled to charge an additional fee of $5, regardless of the number of pages, in order to cover postage and handling expenses.
The Tax Collector shall be entitled to charge and collect a fee of $30 for the preparation of a certificate of redemption for redeemed liens.
Other various charges for reproduction of public records are as follows, provided that the costs of charges shall not exceed the actual costs borne by the Township, and where copying is done by an outside agency, the Township may request payment directly to that outside agency:
Photographs (35 mm film or other standard format): up to $1 per print.
Polaroid prints: up to $2 per print.
Videotapes: up to $27 per videotape.
Standard audio cassettes: up to $5 per cassette tape.
Audio cassettes of meeting minutes (requiring reproduction by outside agency): $60 per cassette tape.
Three-and-one-half-inch floppy disk: up to $4 per disk.
Municipal street maps: up to $6 per map.
Municipal Zoning Maps: up to $6 per map.
Zoning Ordinance books: $37 plus copies of amendments at the rates set forth in Subsection A above.
Tax Maps: copies of certain pages or portions of the map at $4 per sheet, provided that copies for a complete set of Tax Maps shall be provided by the Engineer's office, through the office of the Municipal Clerk, at a rate of up to $550.
Site plans, maps or blueprints: copies at up to $12 per page.
In the event that the nature, format, manner of collation, or volume of a government record embodied in the form of printed matter to be inspected, examined or copied pursuant to this section is such that the record cannot be reproduced by ordinary document-copying equipment in ordinary business size or involves an extraordinary expenditure of time and effort to accommodate the request, the public agency may charge, in addition to the actual cost of duplicating the record, a special service charge. Administrative time in such extraordinary expenditures of time shall be charged at a rate of $60 per hour. The Municipal Clerk shall notify the requestor of the imposition of a special service charge prior to undertaking the response to the request pursuant to N.J.S.A. 47:1A-1 et seq.
Any person seeking the reproduction of public records, documents or other information as contemplated by this chapter shall submit his or her request, in writing, on a form prescribed by the Municipal Clerk. All requests will be handled in accordance with N.J.S.A. 47:1A-1 et seq.
Prior to commencing with the reproduction of said public records and/or documents, the Municipal Clerk shall first estimate the number of pages or other formats involved and provide the requesting party with a written estimate of the costs of reproduction. No photocopying of any document shall be undertaken without the requesting party first having provided, by check or cash, the funds so estimated as necessary for that reproduction. In the event that the photocopying or other reproduction charges exceed the amount estimated, the requesting party shall be required to pay the difference.
[Amended 6-14-2011 by Ord. No. 2011-03]
The fees for all certified copies and certifications of vital records that are obtained shall be $10 for the first certified copy and $2 for each additional certified copy purchased at the time of the first certified copy.
The fees for all certified copies and certifications of vital records that are obtained by overnight delivery which are considered to be priority returns shall be $10 for the first certified copy and $2 for each additional certified copy purchased at the time of the first certified copy, and an additional priority processing fee of $10 at the time of this service.
The fees for all amendments and corrections made to vital records shall be $15.
[Added 10-12-2010 by Ord. No. 2010-9]
The Township, except as otherwise provided by law or regulation, shall be entitled to charge and collect a fee for the reproduction of copies of public records embodied in the form of printed matter a fee of $0.05 per page for standard letter-size documents and $0.07 per page for standard legal-size documents unless the Township can demonstrate that the actual cost for duplicating exceeds these rates in which case that actual cost may be charged. "Actual cost" shall be the cost of materials and supplies used to make the copies but shall not include the cost of labor and other overhead expenses. Nevertheless, in circumstances permitted by N.J.S.A. 47:1A-5c, a special service charge may be assessed as provided for in the code. Access to electronic records and nonprinted materials shall be provided free of charge but the Township shall charge the actual cost of any needed supplies such as computer disks. If applicable written police accident reports, which are requested other than in person, shall be charged an additional fee of $5 for administrative costs as permitted by N.J.S.A. 39:4-131.