[HISTORY: Adopted by the Board of Trustees of the Village of Munsey
Park 12-8-1993. Amendments noted where applicable.]
GENERAL REFERENCES
Investment policy — See Ch. 38.
The Village shall not procure any goods or services without competitive
bidding unless the Village Clerk has first determined and documented that
such procurement is not required by law to be subject to competitive bidding.
Except for procurements made pursuant to Subdivision 3 of § 103 or § 104 of the General Municipal Law, § 175-b of the State Finance Law, § 186 of the Correction Law, or the policies and procedures adopted pursuant to § 54-6 of this chapter, alternative proposals or quotations for goods and services shall be secured by use of written requests for proposals, written quotations, verbal quotations or any other method of procurement which furthers the purposes of this resolution.
For purchases which are not subject to competitive bidding, the following
procurement procedure shall be followed:
A.
For single purchases of goods which are reasonably expected
to exceed $5,000 or a single contract for services which is reasonably expected
to exceed $7,000, written proposals shall be solicited from at least three
vendors unless:
B.
For all other purchases and services, solicitations are
not required from more than one vendor.
Adequate documentation of each action taken in connection with each
procurement subject to this chapter shall be maintained.
Documentation justifying any contract awarded to other than the lowest
responsible dollar offeror, setting forth the reasons such an award furthers
the purpose of this chapter, shall be maintained.
The solicitation of alternative proposals or quotations will not be
in the best interest of the Village in emergency situations or when entering
into personal services contracts.
