[HISTORY: Adopted by the Board of Trustees of the Village of Old Westbury 3-20-1978 by resolution. Amendments noted where applicable.]
The Board of Trustees of the Incorporated Village of Old Westbury hereby promulgates this set of rules in accordance with § 87 of the new Freedom of Information Law.
Editor's Note: Section 87 of the Public Officers Law.
The Village Clerk is hereby designated as the Records Access Officer of the Village of Old Westbury.
The Records Access Officer is hereby directed to make available to persons requesting records those public records which, by law, are required to be made available for public inspection and copying.
Requests for inspection and/or copying of documents shall be made at the Village Hall located at One Store Hill Road, Old Westbury, New York.
Requests can be made during the regular business hours.
A fee of $0.25 per page will be the normal charge for photocopies not exceeding nine inches by 14 inches. However, the requestor may be charged for the clerical time involved in making written or typed transcripts if the requested record(s) cannot be copied using available photocopying equipment. There shall be no fee charged for inspection, search or certification of records, unless otherwise prescribed by law.
No records shall be removed from the lawful custody of any public officer charged with the duty of maintaining such records.
The Records Access Officer may accept oral requests for records or may require requests to be written on preprinted forms.
Requests must reasonably describe the record(s) sought.
With respect to each request reasonably describing the record(s) sought, the Records Access Officer must:
Respond thereto within five business days of receipt (either grant or deny access); or
Acknowledge receipt of the request in writing within five business days of receipt, stating the approximate date when the request will be granted or denied. The request will be deemed denied if access to the record(s) is not granted or denied within 10 business days of this acknowledgment.
Pursuant to Section 1401.7 of the regulations of the Committee on Public Access to Records, the Board of Trustees is hereby designated to hear appeals regarding denial of access to records under the Freedom of Information Law.
Denial of access shall be in writing stating the reason therefor and advising the requestor of his or her right to appeal the denial to the Board of Trustees.
An appeal must be made in writing to the Board of Trustees within 30 days of the denial identifying appellant's name and address, the date of the request for record(s) and the record(s) denied. Copies of all appeals shall be transmitted to the Committee on Public Access to Records.
The Board of Trustees must inform the appellant and the Committee on Public Access to Records of its determination in writing within seven business days of receipt of an appeal.