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City of Newburgh, NY
Orange County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the City Council of the City of Newburgh 2-14-1989 by Res. No. 19-89.[1] Amendments noted where applicable.]
GENERAL REFERENCES
Public access to records — See Ch. 239.
[1]
Editor's Note: This resolution also superseded former Ch. 88, Records Retention, adopted as follows: Art. I, 4-11-1977 by Res. No. 2; Art. II, 7-9-1979 by Res. No. 1; Art. III, 2-23-1981 by Res. No. 2.
Records Retention and Disposition Schedule MU-1, issued pursuant to Article 57-A of the Arts and Cultural Affairs Law and containing legal minimum retention periods for municipal government records, is hereby adopted for use by all municipal officers in disposing of municipal government records listed therein.
[Amended 9-9-2019 by Ord. No. 7-2019]
In accordance with Article 57-A of the Arts and Cultural Affairs Law:
A. 
Only those records will be disposed of that are described in Records Retention and Disposition Schedule MU-1 after they have met the minimum retention period described therein.
B. 
Only those records will be disposed of that do not have sufficient administrative, fiscal, legal or historical value to merit retention beyond established time periods.
C. 
All digitally created or digitally converted records shall be designated as the official copy of the record and maintained in digital format for the legally prescribed retention period of the record in accordance with the guidelines set forth in the Regulations of the Commissioner of Education, Part 185.8, § 57.29 of the Arts and Cultural Affairs Law and all related standards and guidelines set by the Commissioner of Education. Copies of records in other formats, including paper, shall be deemed convenience copies and disposed of when no longer needed for reference or other administrative purposes.
[Added 5-28-2002 by Ord. No. 14-2002]
A Records Advisory Board is hereby formed. The purpose of the Board is:
A. 
To provide a forum for the exchange of ideas between various interested departments and agencies.
B. 
To advise the City Manager of the development, implementation and oversight of a records management plan for the City records and archival materials.
[Added 5-28-2002 by Ord. No. 14-2002]
The Records Advisory Board shall consist of seven members appointed by the City Manager and who shall serve at his pleasure; one of whom shall be a member of the Historical Society of the Newburgh Bay and the Highlands. Members need not be residents of the City, but should have an interest in the preservation of historic documents and public archives.
[Added 5-28-2002 by Ord. No. 14-2002]
The Records Management Officer shall serve as Chairperson to the Board. The Board shall adopt such rules and procedures for the holding of regular and special meetings as said Board shall deem advisable and necessary in order to perform the duties set forth.