[HISTORY: Adopted by the Town Board of the Town of Massena 3-9-1977. Amendments noted where applicable.]
The purpose of this chapter is to provide notice to the public and the news media of the regular and special meetings of the Town Board at which public business is officially transacted, in compliance with the Open Meetings Law (Public Officers Law, Article 7). Such notice is designed to facilitate public attendance at such meetings and to observe and listen to the deliberations and decisions of this Board.
The terms, words and phrases used in this chapter shall have the same meanings as such terms, words and phrases are defined in § 92 of the Public Officers Law.
The term "news media," for the purpose of this chapter, means a newspaper that is printed not less frequently than once a week, in which legal notices may be published, or a radio or television station that regularly broadcasts news.
The term "notice" means, but shall not be limited to, written or oral information relating to the date, time and place where a meeting is to be held.
The following locations are hereby designated as the sites where notice of all meetings held by the Town Board shall be posted:
Any or all of the following officially designated newspapers or newspapers of general circulation within the Town of Massena and television or radio stations are hereby designated as the news media that shall receive notice of the meetings of the Town Board:
The Town Clerk shall be responsible for providing notice to the public and the news media as provided in this chapter.
The Town Clerk shall, upon request, whenever possible, provide notice to any person of the date, time and place of a meeting of the Town Board, whether the result for such information is made in person, in writing or by telephone; provided, however, that a written request requiring a written notice shall be accompanied by a properly stamped self-addressed envelope and that a telephone request requiring the Town Clerk to return a long distance call shall not be honored unless the requester accepts the charges for such call.
The public shall be informed of meetings scheduled at least one week in advance by the posting of a notice at least 72 hours in advance of such meetings in locations designated in § 55-3 herein.
The newspapers or radio or television stations designated in § 55-4 herein shall be informed of a meeting scheduled at least one week in advance at least 72 hours in advance of such meeting by mail or by telephone or personal delivery of the notice to an officer or employee of the news media, as follows:
Notice provided by mail to the news media shall be sent by regular mail at least one week in advance of such meetings to ensure that notice will be provided to the news media at least 72 hours in advance of a meeting.
When notice to the news media is personally delivered, the person delivering the notice shall obtain a receipt signed by an officer or employee of the news media, which receipt shall also show the time and date thereof and the title of such officer or employee and shall state that notice has been provided in compliance with § 94 of the Public Officers Law.
When notice to the news media is given by telephone, the person making such telephone call shall obtain the name and title of the officer or employee to whom the notice is given and shall write down such information and the time and date of such call as provided herein.
The public shall be informed of meetings scheduled less than a week in advance as soon as practicable by the posting of notices in locations designated by § 55-3 herein.
When the Town Board schedules meetings in advance that are to be held at specific times and locations and on specific dates, a single notice may be provided to the public and the news media.
Notice specifying the times, locations and dates of regularly scheduled meetings shall be posted in locations designated in § 55-3 herein.
When the time, date or location of a scheduled meeting is changed, the Town Clerk shall as soon as practicable:
The Town Clerk shall keep a log or other record in which there shall be entered the following information relating to giving of public notice under this chapter:
The date of posting of the public notice, the date or descriptive schedule of the meeting or meetings for which notice was given and the name and title of the person who posted the notice.
If notice is given to the news media by mail, the date of mailing of the same, the date or description schedule of the meeting or meetings for which the notice has been mailed and the name and title of the person who mailed such notice.
If notice to the news media is given by personal delivery, the time and date of delivery of the same, the date or descriptive schedule of the meeting or meetings for which the notice was delivered, the name, and title of the officer or employee to whom it was delivered and the name and title of the person who delivered the notice.
If notice to the news media is given by telephone, the time and date of such telephone call, the date or descriptive schedule of the meeting or meetings for which such notice is given, the name and title of the officer or employee to whom it was given and the name and title of the person who gave such notice.