[Adopted 3-13-1996]
A.
The Records Management Officer (RMO) or the RMO's
designee, shall be responsible for the records management program established
by this article and subsequent amendments thereto. Said officer will be responsible
for administering the noncurrent (inactive) and archival public records for
the Town of Massena in accordance with local, state and federal laws and guidelines.
Said Officer shall also be responsible for the overseeing of micrographics
and technology projects involving the Town of Massena records according to
quality control specifications and guidelines.
B.
The RMO or the RMO's designee shall have the necessary
powers to carry out the efficient administration of records, including policies/procedures
development, the determination of value, use, preservation, storage and disposition
of the noncurrent (inactive) and archival public records kept, filed or received
by the offices and departments of the Town of Massena.
The RMO shall have at his/her disposal adequate designated space dedicated
specifically for the storage, processing and servicing of noncurrent (inactive)
and archival records for all local departments and agencies. The records center
will be administered by the Records Management Officer or the RMO's designee.
A.
The Records Management Officer or designee shall be the
sole officer with authority over the disposition of local government records
in consultation with the respective local government officer or Department
Head who has custody of the records of his/her respective office or department
and with the local Records Advisory Board, where one exists.[1]
[1]
Editor's Note: See Art. IV.
B.
Records shall be transferred to the Town of Massena archives
upon the recommendation of the RMO according to policies/procedures, with
the approval of the head of the department which has legal custody of the
records and the approval of the Records Advisory Board, where on exists. Records
of local government agencies now or in the future defunct shall pass to the
legal custody of the Town of Massena archives.
The Town of Massena counsel, in consultation with the RMO, may take
steps to recover local government records which have been alienated from proper
custody and may, when necessary, institute actions or replevin.
