The Deputy Mayor shall perform such duties as described in § C-46 of the City Charter and such other duties as may be assigned by the Mayor.
A.
Pursuant to § C-44 and § C-48B and L of the City Charter, the Mayor shall promulgate a City personnel policies manual within 18 months of the effective date of this act by filing said manual in the office of the City Clerk. Such policies shall cover all executive branch employees and be consistent with the City's legal and contractual obligations and address, but not be limited to, the following issues: travel by City employees at City expense; use of City-owned vehicles by City employees; vacations, personal and sick leaves and leaves of absences, work week and working hours, record of attendance and such other matters as deemed necessary and desirable by the Mayor.
B.
In addition to the promulgation of said manual, the
Mayor may make such recommendations to the City Council as are necessary
in order to achieve proper and efficient supervision and control over
the executive departments of City government.
C.
Each person who becomes an officer or employee of
the City on or after the release of said manual shall receive a copy
of it within 30 days of the commencement of such office or employment.
D.
Said manual shall be reviewed and updated by the Mayor
as necessary but at least in every fourth year from the effective
date of this article.
A.
Responsibility of Mayor. The Mayor is responsible
for insuring compliance with the records access requirements of the
State of New York and the City and shall designate one or more City
officers or employees to serve as records access officers of the City.
B.
Responsibility of record access officers. Records
access officers are responsible for insuring appropriate response
by the City government to public requests for access to records. The
designation of records access officers shall not be construed to prohibit
officials who have in the past been authorized to make records or
information available to the public from continuing to do so.
C.
D.
Location. Records shall be available for public inspection
and copying at City Hall, Troy, New York.
E.
Hours for public inspection. Requests for public access
to records shall be accepted and records produced during all hours
that the City offices are regularly open for business. These hours
are 8:30 a.m. to 4:30 p.m.
F.
Requests for public access to records:
(1)
A written request may be required, but oral requests
may be accepted when records are readily available.
(2)
A response shall be given regarding any request reasonably
describing the record or records sought within five business days
of receipt of the request.
(3)
A request shall reasonably describe the record or
records sought. Whenever possible, a person requesting records should
supply information regarding dates, file designations or other information
that may help to describe the records sought.
(4)
If the records access officer does not provide or
deny access to the record sought within five business days of receipt
of a request, he or she shall furnish a written acknowledgment of
receipt of the request and a statement of the approximate date when
the request will be granted or denied. Failure to either grant or
deny access to records within 10 business days after the date of acknowledgment
of receipt of a request may be construed as a denial of access that
may be appealed.
G.
Subject matter list:
(1)
The Records Access Officer shall maintain a reasonably
detailed and current list by subject matter of all records in his
or her possession, whether or not records are available pursuant to
Subdivision 2 of § 87 of the Public Officers Law.
(2)
The subject matter list shall be sufficiently detailed
to permit identification of the category of the record sought.
(3)
The subject matter list shall be updated not less
than twice per year. The most recent update shall appear on the first
page of the subject matter list.
H.
Denial of access to records:
(1)
Denial of access to records shall be in writing stating
the reason therefor and advising the requester of the right to appeal
to the individual or body established to hear appeals within 30 days
of a denial.
(2)
If the requested records are not provided promptly,
as required in this section, such failure shall be deemed a denial
of access.
(3)
The Corporation Counsel of the City, or a designee
thereof, shall hear appeals for denial of access to records under
the Freedom of Information Law.
(4)
The time for deciding an appeal by the Corporation
Counsel shall commence upon receipt of a written appeal identifying:
(a)
The date of the appeal.
(b)
The date and location of the requests for records.
(c)
The records to which the requester was denied
access.
(d)
Whether the denial was in writing or due to
failure to provide records in a timely manner as required by this
section and,
(e)
The name and address of the requester.
(5)
The Corporation Counsel shall inform the requester
of his or her decision in writing within 10 business days of receipt
of an appeal.
(6)
The Corporation Counsel shall transmit a copy of all
appeals upon their receipt to the Committee on Open Government at
its office in Albany.
(7)
The Corporation Counsel shall inform the appellant
and the Committee on Open Government of its determination in writing
within 10 business days of receipt of an appeal.
I.
Charges. There shall be no fee charged for inspection
of records, search for records or any certification pursuant to this
section. Copies of records shall be provided at a rate not to exceed
$0.25 per page.
J.
Notice of addresses and locations. A notice containing
the title or name and business address of the records access officer(s)
and the Corporation Counsel, as appeals officer, and the locations
where records can be seen or copied shall be posted in a conspicuous
location wherever records are kept and published in a local newspaper.
In compliance with the posting requirements
of Article 7, § 104 of the Public Officers Law, notices
of the time and place of meetings shall be posted by the City Clerk
on a suitable bulletin board erected for that purpose in the first
floor of the lobby of the City Hall, in sufficient time to comply
with the Open Meetings Law.
A.
The Mayor is authorized and empowered to direct and
designate City officials of the executive branch of City government
to travel and attend such conferences and conventions as he or she
may, in the exercise of his or her discretion, deem necessary.
B.
The City Treasurer, the City Comptroller and all other
proper boards and officers of the City are authorized and directed
to pay necessary, actual, and individual expenses incurred by a City
official or employee in attending such meetings, conferences and conventions
as directed or designated by the Mayor.
The Mayor is authorized to enter into agreements
with any charitable or not-for-profit organization permitting noncommercial
use of City property for purposes and events that will promote the
public good and welfare. Such agreement shall be for periods of use
not to exceed five days and in substantially the form of an agreement
on file with the offices of the Corporation Counsel of the City. Such
organization shall carry a public liability, bodily injury and property
damage insurance policy, covering the property to be used, and shall
keep and hold harmless the City, its agents and employees for any
and all claims, damages and liability of any kind whatsoever relative
to or arising for or out of the use of the property. The liability
policy and limits of liability shall be as approved by the Corporation
Counsel of the City but in no event less than $500,000 for each person;
$1,000,000 for each accident for personal injuries; and $20,000 for
each accident for property damage. A certificate of insurance coverage
shall be submitted to the Corporation Counsel before any use of such
property, and the certificate shall include the City as additional
named insured.
