Town of Warwick, NY
Orange County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Town Board of the Town of Warwick 12-30-1993 by L.L. No. 3-1993. Amendments noted where applicable.]
GENERAL REFERENCES
Code of Ethics — See Ch. 16.
Personnel policies — See Ch. 29.
This chapter shall be entitled "A Local Law Providing for the Defense and Indemnification of Officers and Employees of the Town of Warwick."
As used in this chapter, unless the context requires otherwise, the following terms shall have the meanings indicated:
EMPLOYEE
Any commissioner, member of a Town board or commission, trustee, director, officer, employee, volunteer expressly authorized to participate in a Town-sponsored volunteer program or any other person holding a position by election, appointment or employment in the service of the Town, whether or not compensated, but shall not include an independent contractor. The term "employee" shall include a former employee, his estate or a judicially appointed personal representative.
TOWN
The Town of Warwick.
A. 
Upon compliance by the employee with the provisions of this chapter, the Town shall provide for the defense of the employee in any civil action or proceeding, state or federal, arising out of any alleged act or omission which occurred or allegedly occurred while the employee was acting, or in good faith purporting to act, within the scope of his public employment or duties, or which is brought to enforce a provision of Section 1981 or 1983 of Title 42 of the United States Code. Such defense shall not be provided where such civil action or proceeding is brought by or on behalf of the Town pursuant to authorization of the Town Board.
B. 
Subject to the conditions set forth in this chapter, the employee shall be represented by the Town Attorney or an attorney employed or retained by the Town for the defense of the employee. The Town Board shall employ or retain an attorney for the defense of the employee whenever:
(1) 
The Town does not have a Town Attorney;
(2) 
The Town Board determines, based upon its investigation and review of the facts and circumstances of the case, that representation by the Town Attorney would be inappropriate; or
(3) 
A court of competent jurisdiction determines that a conflict of interest exists and that the employee cannot be represented by the Town Attorney. Reasonable attorney's fees and litigation expenses shall be paid by the Town to such attorney employed or retained, from time to time, during pendency of the civil action or proceeding, subject to certification by the Town Supervisor that the employee is entitled to representation under the terms and conditions of this chapter. Payment of such fees and expenses shall be made in the same manner as payment of other claims and expenses of the Town. Any dispute with respect to representation of multiple employees by the Town Attorney or by an attorney employed or retained for such purposes or with respect to the amount of the fees or expenses shall be resolved by the court upon motion or by way of a special proceeding.
C. 
Where the employee delivers process and a written request for a defense to the Town Attorney or, if none, to the Town Supervisor, as required by § 12-4 of this chapter, the Town Attorney or the Town Supervisor, as the case may be, shall take the necessary steps, including the retention of an attorney under the terms and conditions provided in Subsection B of this section, on behalf of the employee to avoid entry of a default judgment, pending resolution of any question relating to the obligation of the Town to provide a defense.
The duties to defend and indemnify and save harmless provided in this chapter shall be contingent upon:
A. 
Delivery to the Town Attorney or, if none, to the Town Supervisor of the original or a copy of any summons, complaint, process, notice, demand or pleading within 10 days after the employee is served with such document. Such delivery shall be deemed a request by the employee that the Town provide for his defense pursuant to this chapter, unless the employee shall state in writing that a defense is not requested; and
B. 
The full cooperation of the employee in the defense of such action or proceeding and defense of any action or proceeding against the Town based upon the same act or omission and in the prosecution of any appeal.
A. 
The Town shall indemnify and save harmless any employee whose defense was provided pursuant to this chapter, in the amount of any judgment obtained against such employee or in the amount of any settlement or compromise approved by the Town Board. The Town shall not indemnify and save harmless the employee:
(1) 
Where the injury or damage resulted from intentional wrongdoing or recklessness on the part of the employee;
(2) 
For any punitive or exemplary damages, fines or penalties; or
(3) 
For money recovered from the employee pursuant to § 51 of the General Municipal Law; provided, however, that the Town shall indemnify and save harmless the employee in the amount of any costs, attorney fees, damages, fines or penalties which may be imposed by reason of an adjudication that an employee, acting within the scope of his public employment or duties, has, without willfulness or intent on his part, violated prior order, judgment, consent decree or stipulation of settlement entered in any court of this state or of the United States.
B. 
The claim or compromise settlement which may be subject to indemnification by the Town shall not be paid unless it is presented to and approved by the Town Board.
C. 
Upon entry of final judgment against the employee, or upon settlement or compromise of a claim as approved by the Town Board, the employee shall cause to be served upon the Town Supervisor a copy of such judgment or settlement, personally or by certified or registered mail, within 10 days of the date of entry or settlement. If not inconsistent with the provisions of this chapter, such judgment or settlement shall be processed and paid in the same manner as other judgments or settlements of claims are paid by the Town.
The benefits of this chapter will inure only to employees as defined herein and shall not enlarge or diminish the rights of any other party, nor shall any provision of this chapter be construed to affect, alter or repeal any provisions of the Workers' Compensation Law.
This chapter shall not in any way affect the obligation of any claimant to give notice to the Town under § 10 of the Court of Claims Act, § 50-e of the General Municipal Law or any other provision of law.
The provisions of this chapter shall not be construed to impair, alter, limit or modify the rights and obligations of any insurer under any policy of insurance.
All payments made under the terms of this chapter, whether for insurance or otherwise, shall be deemed to be for a public purpose and shall be audited and paid in the same manner as other public charges.
The provisions of this chapter shall not be construed in any way to impair, alter, limit, modify, abrogate or restrict any immunity available to or conferred upon any unit, entity, officer or employee of the Town or any right to defense and indemnification provided for any governmental officer or employee by, in accordance with or by reason of any other provision of state or federal statutory or common law.
Except as otherwise provided herein, benefits accorded to employees under this chapter shall be in lieu of and take the place of defense or indemnification protections accorded to the same employees by another enactment.
The provisions of this chapter shall apply to all actions or proceedings specified herein which have been commenced, instituted or brought on or after the effective date of this chapter.