Borough of Riverton, NJ
Burlington County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Mayor and Council of the Borough of Riverton 7-8-65 by Ord. No. 275. Amendments noted where applicable.]
GENERAL REFERENCES
Salaries and compensation — See Ch. 32.
Any person claiming payment from the Borough of Riverton shall present a detailed bill of items or demand, in accordance with the provisions of N.J.S.A. 40A:5-16, to the Borough Clerk with the certification of the party claiming payment that it is correct.
The Borough Clerk shall thereupon present the claim for certification, pursuant to said statute, to the officer or duly designated employee of the borough having knowledge of the facts that the goods have been received by, or the services rendered to, the borough.
The claim when so certified shall then be presented to the chairman of the committee responsible for placing of the order who, if satisfied that the claims are proper, shall approve the same.
After such approval is given, the Clerk shall present the claims to the Mayor for his approval, and the Mayor shall, within ten (10) days of the receipt thereof, endorse his approval thereon or his reasons for his disapproval and return the claim to the Borough Clerk, who shall thereupon present the claims so approved to the governing body for a formal approval at the next regular meeting, and shall also present any claims disapproved to the governing body for directions as to the disposition thereof.
Claims so approved and presented to the Borough Council shall be considered and approved by it, except that the Borough Council may reject any claim presented to it, stating the reason for such rejection. Any claim so rejected by the Borough Council, as well as claims disapproved by the Mayor or other official whose approval is required, shall be referred back to the Borough Clerk for disposition in accordance with such instructions as the governing body may give.
It shall be the duty of the Borough Clerk to record all claims in the official minutes, indicating the action taken thereon by the governing body, and it shall be his further duty to indicate on said claims that they have been approved for payment, with the date of approval, or disapproved, with the date of disapproval noted thereon.
After the Clerk has so noted on the claims that they have been approved, he shall turn the same over to the Treasurer or other chief financial officer, who shall thereupon prepare the necessary checks in accordance with the provisions of N.J.S.A. 40A:5-17 and distribute the same to the claimants after having recorded the claims and payments in the proper books of account.
In the case of payrolls, the appropriate department heads or such officer or employee as may be designated by resolution of the governing body, shall prepare the necessary payrolls for all employees, which payrolls shall be duly certified by the person authorized to certify that the services have been rendered and the amount specified is in fact due and owing to the employee or employees. Said payroll shall then be approved by the department head responsible therefor and by the Mayor and presented to the governing body for approval and, after approved, shall be paid in due course.
In the case of reimbursement for actual and necessary traveling expenses, itemized claims supported by receipts, where available, shall be presented in the manner of presentation of other claims in order to obtain reimbursement for such expenses incurred by municipal employees or officials authorized by the borough to travel.
[Amended 11-14-1974 by Ord. No. 315]
There is hereby established a payroll account to facilitate the payment of compensation to the officers and employees of the Borough of Riverton.
[Added 11-14-1974 by Ord. No. 315]
The Treasurer shall present monthly to the governing body for approval warrants drawn to the order of the Borough of Riverton payroll account as follows:
A. 
In advance for all employees whose salaries are on an annual or weekly basis when such salaries are due and payable prior to the next regular meeting of the governing body.
B. 
In advance for all employees whose compensation is on an hourly basis when the compensation has been approved by some responsible designated official and the chairman of the appropriate committee and has been certified to the Municipal Treasurer.
[Added 11-14-1974 by Ord. No. 315]
A. 
Upon due passage of this chapter and at the first meeting of the governing body in January of each succeeding year, there shall be approved an account to be designated as the "Borough of Riverton Payroll Account," and from time to time the Treasurer, upon receipt of a warrant for the amount due such payroll account, shall deposit the same to the credit of the payroll account, charging the appropriate budgetary accounts therewith.
B. 
The Treasurer shall therewith draw checks on said payroll account to the employees entitled to payment therefrom.
[Added 11-14-1974 by Ord. No. 315]
A. 
At each regular meeting of the governing body, the Treasurer shall submit for approval or ratification, as the case may be, the necessary payrolls for the amount due the several officers and employees for compensation. The payroll shall be considered by the governing body in due course and approved if found to be correct.
B. 
In case of error or adjustment in the payroll, the Treasurer shall, and it shall be his duty to, see that such error or adjustment is properly corrected and appropriate record made thereof.