[HISTORY: Adopted by the Mayor and Council
of the Borough of Riverton 7-8-65 by Ord. No. 275. Amendments noted where applicable.]
GENERAL REFERENCES
Salaries and compensation — See Ch. 32.
Any person claiming payment from the Borough
of Riverton shall present a detailed bill of items or demand, in accordance
with the provisions of N.J.S.A. 40A:5-16, to the Borough Clerk with
the certification of the party claiming payment that it is correct.
The Borough Clerk shall thereupon present the
claim for certification, pursuant to said statute, to the officer
or duly designated employee of the borough having knowledge of the
facts that the goods have been received by, or the services rendered
to, the borough.
The claim when so certified shall then be presented
to the chairman of the committee responsible for placing of the order
who, if satisfied that the claims are proper, shall approve the same.
After such approval is given, the Clerk shall
present the claims to the Mayor for his approval, and the Mayor shall,
within ten (10) days of the receipt thereof, endorse his approval
thereon or his reasons for his disapproval and return the claim to
the Borough Clerk, who shall thereupon present the claims so approved
to the governing body for a formal approval at the next regular meeting,
and shall also present any claims disapproved to the governing body
for directions as to the disposition thereof.
Claims so approved and presented to the Borough
Council shall be considered and approved by it, except that the Borough
Council may reject any claim presented to it, stating the reason for
such rejection. Any claim so rejected by the Borough Council, as well
as claims disapproved by the Mayor or other official whose approval
is required, shall be referred back to the Borough Clerk for disposition
in accordance with such instructions as the governing body may give.
It shall be the duty of the Borough Clerk to
record all claims in the official minutes, indicating the action taken
thereon by the governing body, and it shall be his further duty to
indicate on said claims that they have been approved for payment,
with the date of approval, or disapproved, with the date of disapproval
noted thereon.
After the Clerk has so noted on the claims that
they have been approved, he shall turn the same over to the Treasurer
or other chief financial officer, who shall thereupon prepare the
necessary checks in accordance with the provisions of N.J.S.A. 40A:5-17
and distribute the same to the claimants after having recorded the
claims and payments in the proper books of account.
In the case of payrolls, the appropriate department
heads or such officer or employee as may be designated by resolution
of the governing body, shall prepare the necessary payrolls for all
employees, which payrolls shall be duly certified by the person authorized
to certify that the services have been rendered and the amount specified
is in fact due and owing to the employee or employees. Said payroll
shall then be approved by the department head responsible therefor
and by the Mayor and presented to the governing body for approval
and, after approved, shall be paid in due course.
In the case of reimbursement for actual and
necessary traveling expenses, itemized claims supported by receipts,
where available, shall be presented in the manner of presentation
of other claims in order to obtain reimbursement for such expenses
incurred by municipal employees or officials authorized by the borough
to travel.
[Amended 11-14-1974 by Ord. No. 315]
There is hereby established a payroll account
to facilitate the payment of compensation to the officers and employees
of the Borough of Riverton.
[Added 11-14-1974 by Ord.
No. 315]
The Treasurer shall present monthly to the governing
body for approval warrants drawn to the order of the Borough of Riverton
payroll account as follows:
A.
In advance for all employees whose salaries are on
an annual or weekly basis when such salaries are due and payable prior
to the next regular meeting of the governing body.
B.
In advance for all employees whose compensation is
on an hourly basis when the compensation has been approved by some
responsible designated official and the chairman of the appropriate
committee and has been certified to the Municipal Treasurer.
[Added 11-14-1974 by Ord.
No. 315]
A.
Upon due passage of this chapter and at the first
meeting of the governing body in January of each succeeding year,
there shall be approved an account to be designated as the "Borough
of Riverton Payroll Account," and from time to time the Treasurer,
upon receipt of a warrant for the amount due such payroll account,
shall deposit the same to the credit of the payroll account, charging
the appropriate budgetary accounts therewith.
B.
The Treasurer shall therewith draw checks on said
payroll account to the employees entitled to payment therefrom.
[Added 11-14-1974 by Ord.
No. 315]
A.
At each regular meeting of the governing body, the
Treasurer shall submit for approval or ratification, as the case may
be, the necessary payrolls for the amount due the several officers
and employees for compensation. The payroll shall be considered by
the governing body in due course and approved if found to be correct.
B.
In case of error or adjustment in the payroll, the
Treasurer shall, and it shall be his duty to, see that such error
or adjustment is properly corrected and appropriate record made thereof.
