[HISTORY: Adopted by the City Council of the City of Somers Point 3-23-2006 by Ord. No. 1-2006. Amendments noted where applicable.]
It is hereby ordained by the City Council of the City of Somers Point (hereafter "City"), Atlantic County, New Jersey, that the City hereby establishes by this chapter the Somers Point Economic Development Advisory Commission (hereafter "Commission"), until and unless rescinded or amended by City Council action.
[Amended 10-9-2014 by Ord. No. 27-2014]
The primary functions, purposes and goals of the Commission shall be:
To discuss, investigate, study and give written advice and recommendations to City Council as determined by the Commission and/or as may be requested by City Council regarding economic and business conditions and circumstances best suited for the City, and the manner and methods by which development of business conditions and circumstances best suited for the City may evolve and be encouraged.
Promotion of the City:
To market and promote the City's economic and business strengths; and
To devise methods and propose programs to promote tourism, promote the benefits of Somers Point as a vacation destination, promote Somers Point dining, arts, recreation, fishing, boating, and other tourism-oriented businesses and activities. With the advance approval of City Council, the Commission shall retain one or more consultants to assist in these promotional activities, consistent with the requirements of the Local Public Contracts Law.
To recommend, in writing, to City Council the means by which stability and growth can best take place for existing business.
To work together cooperatively with the State of New Jersey, the County of Atlantic and other local regional and state organizations, divisions, or departments having similar goals, in order to be able to recommend to the City Council the best and most desirable planning, implementation, and courses of action by which the primary functions, purposes and goals of the City's economic and business interests can be most effectively and efficiently merged and coordinated with those other organizations, divisions, or departments having similar goals in furtherance of increased tourism, business creation and retention, and promoting Somers Point as an attractive City in which to live, work or visit.
The Commission shall serve as the liaison between the City and the business community including coordinating meetings and dialogue between the City and the Somers Point Business Association, the Mainland Chamber of Commerce, the Greater Atlantic City Chamber of Commerce, and other Business Associations and Chambers of Commerce in adjacent communities, and assisting the Mayor and Council in promoting the many advantages to opening and operating a business in Somers Point, living in Somers Point and visiting Somers Point.
Working in combination with other City Commissions, Committees, and in conjunction with public/private partnerships, the Commission shall propose, organize, sponsor, promote and advertise events to improve tourism, merchant trade and commerce in our business areas and sponsor educational symposiums to improve business knowledge of commercial owners as permitted by budgetary constraints.
The Commission shall identify and recommend to the City Administrator the retention of professionals and other experts which the Commission deems necessary or desirable to effectuate the goals of the Commission, subject to approval of Council and budgetary constraints.
The Commission shall establish annual goals and measurement techniques to gauge success, monitor progress and determine need for adjustments to the plan of action which shall be submitted to City Council for approval. The Commission shall report to City Council at least on a quarterly basis, or more frequently at the request of Council, to provide a report on the progress of the goals and the achievements accomplished and to receive input from the Council and the public.
From time to time, but not less than annually, the Commission shall submit to City Council for review and approval, by resolution, the mission statement adopted by the Commission and the methods by which the Commission goals will be achieved. No such mission statement shall be amended except upon approval by Council through a resolution.
The Commission shall have such additional primary and lesser functions, purposes and goals as the Commission may from time to time submit to City Council, subject to City Council's selection and approval, and/or as may, from time to time, be determined by City Council by way of amendments to this chapter.
[Amended 12-27-2007 by Ord. No. 31-2007]
The Commission shall consist of not less than nine nor more than 12 regular members, all appointed by City Council, and all members shall have a term of office of three calendar years, or such lesser period of time as may be caused by the date of appointment, with terms expiring at 11:59 p.m., December 31 of each calendar year. Appointments shall be staggered such that not less than three appointments expire each year, and each year at least three members are to be appointed to full three-year terms.
[Amended 4-10-2014 by Ord. No. 5-2014]
The members of the Commission shall be residents or taxpayers of the City, or his/her designee. In addition, one member may be a member of City Council and another may be a member of the City Planning or Zoning Board, or member of such other City board, committee or commission as may be selected by City Council.
All regular members of the Commission shall have full voting privileges.
In any calendar year, the City Council may, at its option and discretion, select and appoint up to two ex officio nonvoting members, who shall be a local or regional public utility or banking institution, and any local or regional governmental organization, division or department whose functions, purposes and goals may be similar to those of the Commission, and the term of ex officio office shall be for one calendar year and shall expire each year at 11:59 p.m., December 31. The purpose of such membership will be to guide, advise and offer assistance to the Commission.
The appointments of regular and ex officio members of the Commission shall be made by City Council by resolution as soon as practicable after the establishment of the Commission by this chapter in this calendar year of its establishment, and in succeeding years at the annual City Council reorganization meeting or any subsequent regular meeting of City Council in January of each calendar year.
No appointment of any member of the Commission may be rescinded or terminated by City Council except for good cause.
Any vacancy created by any resignation of any member of the Commission during any calendar year may be filled by appointment by City Council by resolution for the remainder of that member’s term of office.
At the first meeting in each calendar year the Commission shall:
Elect a Chairperson, Vice Chairperson and a Secretary;
Establish a schedule of meeting dates for the remainder of the calendar year;
Establish a list of primary and lesser goals and a mission statement for the calendar year;
Establish a schedule of performance due dates for reports of any investigation or study to be undertaken by the Commission during the calendar year.
All meetings shall have accurate and sufficient written minutes which shall be promptly prepared, approved and forwarded to City Council. A member shall be elected by the Commission each calendar year to perform the duties of minute taking and preparation and such other clerical tasks as may be necessary or desired, and that member shall be the Secretary.
The product and minutes of the first meeting of the Commission in each calendar year shall promptly be forwarded to City Council, and all products and minutes of every meeting thereafter shall be promptly prepared and approved by the Commission, and then forwarded to City Council.
The Commission may organize its activities, investigations, studies and reports by committee, but no committee action or recommendation shall have status as an action or report by the Commission unless adopted by a majority vote of the Commission and at a meeting on reasonable advance notice to the membership of the Commission.
Any and all investigations, studies, calls for action, reports, or recommendations for action adopted by a majority vote of the Commission shall be promptly forwarded to City Council, and they shall not be published or disseminated in any way whatsoever until that is accomplished and until and unless reviewed, accepted and approved by City Council. Any Commission member violating this section or Subsections F or G, may have his/her appointment rescinded and terminated for cause by City Council.
No implementation of any call for action, or any report and recommendation by the Commission to City Council, shall take place or have any status as action by the City, or a report of the City, or a policy of the City, unless and until accepted and approved by City Council by resolution, and City Council in its discretion may decline to act, accept or approve, or may act upon, accept or approve any portion, or the whole, as it desires and determines.
The Commission being an advisory commission of City Council, and being subordinate to City Council and subject to the oversight of City Council, shall conduct its activities and meetings in accord with all applicable state law, which shall include, but may not be limited to, the Open Public Meetings Act and the Open Public Records Act.
The Commission's meetings and deliberations shall proceed in accord with the latest version of Robert's Rules of Order.