The Clerk shall serve as Clerk of the Township
Committee. He shall attend and keep the minutes of all meetings of
the Committee. The minutes shall be signed by the Clerk and approved
by motion of the Committee.
A.
The Clerk shall record all ordinances of a permanent
character in books to be provided for that purpose. After each ordinance
he shall record and certify the proof of publication thereof as required
by law. Each ordinance so recorded shall be signed by the Mayor and
the Clerk, who shall attest that it was duly adopted upon a date stated,
and when so signed the recorded copy shall be deemed to be a public
record of the ordinance. Any omission by the Clerk or the Mayor to
sign or certify shall not impair or affect the validity of any ordinance
which has been duly adopted.
B.
At the close of each year, the Clerk, with the advice
and assistance of the Township Attorney, shall bind, compile or codify
all the ordinances or true copies thereof which then remain in force
and effect. He shall also properly index the record books, compilation
or codification of ordinances. The Township Committee may authorize
such services to be performed by outside consultants.
The Clerk shall have custody of and safely keep
all records, books and documents of the Township, except those committed
by ordinance to any other office or transferred thereto by the Township
Committee. He shall, on request and the payment of the fees prescribed
by law, furnish certified copies of any papers in his custody under
the Corporate Seal of the Township.
The Clerk shall cause the Corporate Seal of
the Township to be affixed to instruments and writings when authorized
by ordinance or resolution of the Township Committee or when necessary
to exemplify any document on record in his office or to certify any
act or paper which from the records in his office appears to have
been a public act of the Township or a public document. He shall not
affix the seal or cause or permit it to be affixed to any other instrument,
writing or other paper unless required by law or ordinance.
The Clerk, subject to the suspension of the
Township Committee, shall:
A.
Be the depository for and custodian of all official
surety bonds furnished by or on account of any officer or employee,
except his own bond which shall be placed in the custody of the Treasurer;
of all insurance policies upon or with respect to risks insured for
the benefit of the Township or to protect it against any claim, demand
or liability whatsoever; and all formal contracts for work, labor,
services, supplies, equipment and materials to which the Township
may be a party.
B.
Be the depository for and custodian of all performance
bonds running to the Township as obligee, or any other form of security
or indemnity given by any contractor, subdivision developer or other
person on account of work done or to be done in or for the Township.
C.
Have custody of all leases of property owned by the
Township.
D.
Report to the Township Committee annually, at such
time as it may require, on the coverage, expiration date and premium
of each surety bond and contract of insurance; and report on the nature
and terms of outstanding leases, the rent reserved by each and their
respective expiration dates.
The Clerk shall maintain a current compilation
of all rules and regulations which shall be available for public inspection
in his office during business hours. No rule or general regulation
made by any department, officer, agency or authority of the Township,
except such as relates to the organization or internal management
of the municipal government or a part thereof, shall take effect until
it is filed with the Clerk.
The Clerk shall have the power to administer
oaths in all matters concerning Township business.
The Township Clerk, within five days after the
Township Committee has appointed or elected any officer, whether to
fill a vacancy or otherwise, shall cause to be delivered to or left
at the place of abode of the person so elected or appointed, a written
notice of his election or appointment, and within the same time he
shall file a certified copy of the record of the election or appointment
with the Clerk of the county.
In addition to such other functions, powers
and duties as may be prescribed by ordinance, and subject to the supervision
and direction of the Township Committee, the Clerk shall:
A.
Perform all the functions required of municipal clerks
by the General Election Law (Title 19 of the Revised Statutes) and
any other law or ordinance.
B.
Administer the provisions of Township ordinances with
reference to the licensing of occupations and activities for which
licenses are required by law or ordinance to be obtained from the
Clerk.
C.
Have such other different and additional functions,
powers and duties as may be prescribed by law or ordinance or delegated
to him by the Township Committee.
The Township Committee may appoint a Deputy
Township Clerk. The Deputy Clerk shall have all the powers and perform
all the duties of the Clerk during such times and specific periods
as the Clerk shall be absent, on vacation or on a leave of absence
granted by the Township Committee. He shall assist the Clerk in the
performance of his duties as the Township Committee may from time
to time prescribe. The Deputy Township Clerk shall serve at the pleasure
of the Township Committee.
