[Amended 2-20-1989 by Ord. No. 3-89]
The financial business of the Township shall
be committed to a Department of Finance, the head of which shall be
the Township Chief Financial Officer.
[Amended 2-20-1989 by Ord. No. 3-89]
A.
Township Treasurer. Within the Department of Finance
there shall be a Division of the Treasury, the head of which shall
be the Township Treasurer, who shall serve for a term of one year
unless otherwise provided law.
B.
Powers and duties of the Treasurer. The Treasurer
shall have, perform and exercise all the functions, powers and duties
provided by general law and Township ordinances. He shall keep and
maintain books and records of all financial transactions of the Township
in accordance with the standards and requirements of the Division
of Local Finance in the Department of Community Affairs of the State
of New Jersey. He shall have custody of all public moneys of the Township
and shall make monthly reports to the Township Committee of all receipts,
expenditures, commitments and unexpended appropriations. Within 60
days after the end of each fiscal year, he shall, under penalties
prescribed by law, make to the Township Committee and file with the
Township Clerk a detailed statement of the amount of bonds issued
and outstanding and a full and detailed account of his receipts and
disbursements for the preceding fiscal year. The statement shall be
in writing and verified by his oath and may be prepared with the advice,
assistance and consultation of the Township Auditor. All moneys received
from any source by or on behalf of the Township or any department,
office or agency thereof, except as otherwise provided by Township
ordinance, shall be paid to the Treasurer, who shall within 48 hours
after their receipt, deposit them in the authorized public depository
of the Township to the credit of the proper account.
[Amended 2-20-1984 by Ord. No. 1-84]
A.
Within the Department of Finance there shall be a
Division of Tax Collection, the head of which shall be the Tax Collector.
Commencing January 1, 1982, no Tax Collector shall be appointed or
reappointed or acquire tenure unless she possesses a valid Tax Collector's
certification issued pursuant to P.L. 1979, c. 384.[1]
[1]
Editor's Note: See N.J.S.A. 40A:9-145.7.
B.
The Tax Collector shall possess all the powers and
duties established by law. She shall enter in suitable books to be
kept for that purpose the sums received by her each day for taxes,
with the names of the persons on whose account the same have been
paid, shall keep a record and account of the finances of the Township
and shall, within 60 days after the end of the fiscal year or when
otherwise required by the Township Committee, make and furnish a report
thereof, with a detailed and true statement of all moneys received
by her and disbursed therefrom and for what purposes, from the commencement
of her official year to the date of her report or for such period
as the Township Committee may require, and a list of delinquent taxpayers
for the previous year. She shall file the report, together with two
copies of the statement and list of delinquents, with the Clerk within
the time hereinabove specified or when otherwise required by the Township
Committee. She shall, as necessary and as directed, arrange for sales
of real estate for delinquent taxes.
[Amended 5-21-79 by Ord. No. 43-79]
Within the Department of Finance there shall
be a Division of Tax Assessments, the head of which shall be the Tax
Assessor. On and after July 1, 1971, no person may be an Assessor
unless he or she holds a Tax Assessor's certificate.
The Tax Search Officer shall be appointed by
the Township Committee. He shall furnish reports and certificates
relating to property taxes and assessments in the Township.
[Added 8-20-1973]
A.
Any person claiming payment from the Township shall
present a detailed bill of demand to the administrator, duly certified
or in the alternative supported by an affidavit of the claimant.
B.
The Administrator shall be the officer responsible
for the placing of any order for any services, equipment, materials
or other items necessary to conduct Township business, and it shall
also be the duty of the Administrator to see to it that the signature
of an officer, employee or Chairman of the committee responsible for
the acceptance of the materials acknowledges the receipt of such materials
or services by the Township.
C.
Every approved claim shall be filed with the Chief Financial Officer,
who shall then present the claims to the Township Committee for formal
approval at a regular meeting.
[Amended 4-15-2019 by Ord. No. 06-19]
D.
Claims shall be considered by the Administrator, as
purchasing officer, who shall approve, endorse and recommend payment
to the Committee at the next regular meeting. The Mayor and the Committee,
or, in the absence of the Mayor, the Deputy Mayor and the Committee,
shall approve the same, except that they may reject any claim presented
stating the reason for rejection. Disapproved claims shall be referred
back to the Administrator with any instructions the Township Committee
may give at the time of disapproval.
E.
It shall be the duty of the Clerk to record all claims
in the official minutes indicating that the Township Committee has
by formal action approved the claim, with appropriate record as to
any claims disapproved or rejected.
F.
If shall be the duty of the Administrator or other
officer designated by resolution of the Committee to indicate on the
claims that they have been approved for payment, with the date of
approval noted thereon.
G.
After the Clerk has certified that the claims have been approved,
they shall be turned over to the Treasurer, who shall forthwith prepare
the necessary checks for payment. Checks shall be signed by the Mayor
and the Clerk and thereafter countersigned by the Treasurer or Administrator.
After preparing checks for the payment of claims, they shall be recorded
in proper books of account and mailed or otherwise distributed to
the claimants.
[Amended 4-15-2019 by Ord. No. 06-19]
H.
The payroll shall be approved by the department head
and presented to the Administrator for approval. The Administrator
shall present the payroll to the Township Committee for approval,
and after approval shall be paid in due course.
I.
The Chief Financial Officer shall keep an accounting of all purchases,
and shall, from time to time or when so directed by the Township Committee,
make a full report.
[Added 4-15-2019 by Ord.
No. 06-19]
[1]
Editor's Note: Former § 3-43, Joint
Municipal Tax Assessor, added 8-21-1972, was repealed 3-15-1999 by
Ord. No. 2-99.
