[Adopted by Ord. No. 82-8; amended by Ord. No. 90-14; Ord. No. 96-05]
A Municipal Clerk shall be appointed by the
governing body for a term consistent with, and in compliance with,
the existing state law governing such appointment. Said Municipal
Clerk, having held such office continually for five years from the
date of the original appointment, shall have tenure in such office
and shall not be removed except for good cause shown, after a fair
and impartial hearing.
The governing body, by ordinance, shall fix
and determine the salary to be paid to the Borough Clerk, which salary
may be, from time to time, increased, decreased, or altered. No such
ordinance shall reduce the salary of or deny to the Clerk during the
term for which he shall have been appointed, without good cause, an
increase in salary given all other municipal officers and employees.
Any Clerk appointed for so long as the population
of the Borough of Chester shall be less than 2,500 may reside without
the Borough of Chester.
The Borough Clerk shall:
A.
Perform all the functions required of Municipal Clerks
by the local ordinance establishing said position, as well as general
election law and any other law of the State of New Jersey or ordinance
of the Borough of Chester relevant to the said position.
B.
At least seven days prior to the January organization
meeting of each year, notify the members or the members-elect of the
Council, as the case may be, of the place and time the Council shall
meet and organize.
C.
Post in a conspicuous place in his office a list of
all public meetings to be held.
D.
At each regular meeting of the Council, cause to be
read all petitions and communications addressed to the Council, unless
otherwise provided on the consent agenda.
E.
Record the votes of all motions/resolutions and inform
the Mayor of the final vote tally.
F.
Attend and keep the minutes of the meetings of the
Mayor and Council. The minutes shall be signed by the Mayor or presiding
officer, and attested to by the Clerk.
G.
Record all ordinances and resolutions in books to
be provided for that purpose. For each ordinance he shall also record
and certify the proof of publication thereof as required by law. Each
ordinance and resolution shall be attested to by the Clerk, who shall
attest it to be fully adopted upon a stated date, and when so signed
the recorded copy shall be deemed public record.
H.
Have custody of, and safely keep, all records, books,
and documents of the Borough, except those committed by law or ordinance
to any other office or transferred thereto by the Mayor and Council.
I.
Cause the Corporate Seal of the Borough to be affixed
to instruments and writing when authorized by ordinances or resolutions
of the Mayor and Council.
J.
Be the depository for and have custody of all official
surety bonds furnished by or on account of any officer or employee,
except his own bond, which shall be placed in the custody of the chief
finance officer and have custody of all insurance policies of the
Borough.
K.
Be the depository for and have custody of all performance
bonds running to the Borough as obligee, or any other form of security
given by any person or subdivision on account of work done in or for
the Borough.
L.
Have custody of all leased property owned by the Borough.
M.
Maintain a current file of all rules and regulations
which shall be available for public inspection in his office during
regular business hours. No rule or general regulation made by any
department, officer, agency or authority of the Borough, except such
as relates to the organization or internal management of the municipal
government or a part thereof, shall take effect until filed with the
Clerk.
N.
Have the power to administer oaths and affirmations
in all matters concerning Borough business.
O.
Within five days after the Mayor and Council has appointed
or elected any officer, cause to be delivered to or left at the place
of abode of the person so elected or appointed, a written notice of
his election or appointment.
P.
Have such other different and additional functions,
powers and duties as may be prescribed by law or ordinances, or delegated
to him by the Mayor and Council.
Q.
Sign and send all messages required to be sent from
the Mayor and Council.
A.
A Deputy Municipal Clerk may be appointed by the governing
body for a term of one year or until a successor may be appointed.
[Amended 6-19-2007 by Ord. No. 2007-14]
B.
The governing body shall establish a salary for the
office of Deputy Clerk annually by resolution.
C.
The Deputy Clerk shall act in the place and stead
of the Municipal Clerk and shall have all the powers of the Municipal
Clerk and shall perform the function and duties of such office during
the absence or disability of the Municipal Clerk.
