Member organizations must select two voting delegates and one
alternate as its liaisons to the Executive Board, and as their voting
representatives at the annual meetings.
Member organizations are responsible for ensuring that all of
its individuals who are involved in the coaching, mentoring or interacting
with children shall have the appropriate background clearances as
required by the Commonwealth of Pennsylvania's Department of
Education for the interaction with minors. Member organizations shall
be required to maintain these clearances for a minimum of three years
after the expiration of the applicable season. Copies of all clearances
shall be delivered to the Executive Board prior to the commencement
of their respective seasons.
Member organizations will file a detailed year-end financial
statement with the SFAA. This detailed financial statement shall list
the organization's revenues (including sources of revenues),
a detailed breakdown of the organization's expenditures (by line
item), and fund balances (including the bank which retains these funds
on the organization's behalf). The financial statements shall
be signed by the President and the Treasurer of the respective organization
and shall also indicate the date on which they were prepared. These
financial statements shall be filed with the Township's Parks
and Recreation Department quarterly.
Member organizations must be chartered and have adopted bylaws,
similar in form and substance to these bylaws, as further approved
by the Township's Parks and Recreation Commission, by no later
than December 31, 2014. All organizations which have not followed
these requirements shall not be permitted to join or to maintain membership
in the SFAA. The Executive Board shall approve the bylaws of all member
organizations who join the SFAA after this date.
All member organizations are required to possess adequate insurance
with a minimum of $1,000,000 per occurrence, $2,000,000 aggregate
and a minimum of $1,000,000 per occurrence combined single limit for
bodily injury and property damage. All member organizations shall
also name South Fayette Township as an additional insured and shall
complete the required hold-harmless agreement. Said insurance policy
shall also provide that the same may not be cancelled without at least
30 days' prior written notice to the additional insured. These
certificates shall be provided to the Executive Board and the municipality
annually.
