[HISTORY: Adopted by the Township Council of the Township of Toms River 4-5-2023 by Ord. No. 4773-23.[1] Amendments noted where applicable.]
[1]
Editor's Note: This ordinance also repealed former Ch. 132, Public Records, Inspection of, adopted by the Mayor and Township Council of the Township of Dover (now Toms River)6-22-2004 by Ord. No. 3884-04, as amended.
Unless otherwise exempt disclosure, public records shall be made available for inspection and copying upon written request and payment of the prescribed fees in accordance with the Open Public Records Act ("OPRA"), N.J.S.A. 47:1A-1 et seq., the common law right of access, or any other controlling statutory, regulatory or judicial authority.
Pursuant to N.J.S.A. 47:1 A-1, the Municipal Clerk is hereby designated as the "custodian of government records" or "records custodian" of the Township of Toms River.
A. 
Except as otherwise provided by law, regulation, or superseding provision of the Township Code, the fees charged for duplication of a government document are:
(1) 
Printed form documents:
(a) 
Letter-sized pages or smaller: $0.05 per page.
(b) 
Legal-sized pages or smaller: $0.07 per page.
(c) 
Pursuant to N.J.S.A. 39:4-131, accident reports may be purchased at the per-page rates set forth in Subsection A(1)(a) and (b), plus a $5 administrative fee for copies requested other than in person.
(2) 
Nonprinted or electronic form: the actual costs of any supplies needed to duplicate or transmit the records.
(a) 
CDs/DVDs: $2.
(b) 
USB flash drives: $10.
B. 
If the actual cost of duplicating a government record exceeds the fees established in Subsection A, the requestor shall be assessed the actual cost of duplication. In accordance with N.J.S.A. 47:1A-5b, "actual cost" means the cost of materials and supplies used to make a copy of the record, excluding the cost of labor or other overhead expenses unless a special service charge applies pursuant to Subsection C. This provision includes, but is not limited to, the following records and fees:
(1) 
Large format (approximately 24 inches by 36 inches or 36 inches by 42 inches) maps: $6 per page for in-person pickup; $10 per page for mailing.
(2) 
Extra-large format (approximately 36 inches by 70 inches or larger) maps: $12 per page for in-person pickup; $15 per page for mailing.
C. 
If the nature, format, manner of collation, or volume of a government record embodied in the form of printed matter is such that the record cannot be reproduced by ordinary document copying equipment in ordinary business size or involves an extraordinary expenditure of time and effort to accommodate the request, then a special service charge shall be assessed in addition to the actual cost of duplication. The requestor shall have the opportunity to review and object to the charge in advance.
(1) 
Special labor charge for researching, reformatting, monitoring the inspection of, redacting, collating, or compiling records, or similar services: $20 per hour.
(2) 
Supervisory services in connection with labor charges authorized in this section: $50 per hour.
(3) 
Special labor charge for police officer review and redaction of body-worn camera video: $0.45 per minute of time spent in review.
(4) 
Video copied from the DVR system: $10.