Union City, NJ Article III Office of the Mayor

§ 4-11 Selection; duties.

At the first meeting after their election, the Commissioners shall choose one of their number to preside at all meetings of the Board, who shall be designated the Mayor. The Mayor shall be President of the Board and shall preside at its meetings, supervise all departments and report to the Board for its action all matters requiring the attention of the Board or any department. The Mayor shall not have the power to veto any measure.

§ 4-12 Secretary to the Mayor.

A. Position established. There is hereby established the position of secretary to the Mayor.

B. Qualifications.

(1) Such person shall be capable of rendering all pertinent services required by the Mayor, including but not limited to typing, stenographic duties, clerical work, some elements of troubleshooting, working with the public, scheduling appointments, drafting correspondence, memoranda, statements and other documents.

(2) Such person preferably shall have five years of responsible experience in the capacity of a secretary to an executive or administrative officer in a public or private organization, or other related experience.

C. Appointment. The secretary shall be appointed by the Mayor at a salary within the range established by the then current Salary Ordinance.

§ 4-13 Municipal Emergency Management Coordinator.

A. Establishment of position. There shall be the position of Municipal Emergency Management Coordinator in the City, who shall be under the direction of the Office of the Mayor and who shall direct the Office of Emergency Management.

B. Qualifications. The requirements of municipal Emergency Management Coordinator shall be as follows: ability to read, write and understand English sufficiently to perform the duties of this position; possession of a valid New Jersey driver's license; some knowledge of the problems, methods and procedures involved with disaster control; ability to plan, develop, organize, install and supervise disaster control and related functions; to give suitable assignments and instructions; and to direct the establishment and maintenance of suitable records and files.

C. Duties. It shall be the duty of the municipal Emergency Management Coordinator to plan, organize and develop disaster control programs and procedures for the City; establish and maintain a municipal control center; integrate municipal civil defense organization with that of the county and state organizations; confer with county and state organizations on the development and implementation of mutual aid programs; plan and develop a comprehensive training program for municipal staff personnel in accordance with federal and state criteria; and select voluntary personnel from within the municipality.

§ 4-14 Director of Public Relations.

A. Establishment. There is hereby established the classified position of Director of Public Relations under the direction of the Mayor and the Administrator.

B. Qualifications. The Director shall possess the education, experience, skills and training necessary to perform the duties of the position.

C. Appointment. The Director shall be appointed by the Mayor, pursuant to the New Jersey Department of Personnel rules and regulations.

D. Salary. The salary for the Director of Public Relations shall be as set forth in the annual Salary Ordinance.

E. Responsibilities. Under the direction and supervision of the Board of Commissioners and the Administrator, the Director shall:

(1) Serve as spokesperson for the Board of Commissioners.

(2) Plan public information programs which function to:

(a) Make available to the public or affected groups complete information about the work of the City.

(b) Disseminate information in an easily understandable manner.

(c) Create and maintain a favorable public image.

(d) Maintain liaison with organizations especially interested in the work of the City in order to assure public understanding of the City's programs.

(3) Write and edit copy; review and evaluate for policy, content and style informational and promotional materials such as press releases, publications, radio and television programs and photographs; and assess the value and effectiveness of written material in achieving the City's information and program objectives.

(4) Arrange and direct press conferences and radio and television interviews of the Board of Commissioners.

(5) Select appropriate subject matter; collect data relating to issues from varied sources, draw reasonable conclusions therefrom; and make use of facts pertinent to specific cases in clear, concise and informative articles and news releases for publication.

(6) Arrange for and/or conduct meetings and public contract programs to familiarize residents, community groups, business concerns, nonprofit organizations and other governmental agencies most actively interested in the activities of the City; and may select speakers for public meetings.

(7) Conduct or oversee public surveys and other information-gathering activities designed to identify public or consumer interests, attitudes and habits.

(8) Interact with citizens, citizen groups, City departments, boards and agencies, other municipalities, agencies, commissions, counties and congressional, United States Senate, State Assembly and State Senate offices.

(9) Perform any and all tasks assigned by the Board of Commissioners or the Administrator.

§ 4-15 Marriage and civil union ceremonies.

[Added 3-20-2007]

A. The fee for the performance of a marriage or civil union ceremony by the Mayor shall be paid to the Mayor of Union City. This fee shall be in addition to any other compensation paid to the Mayor.

B. The Mayor shall be reimbursed for any out of pocket expenses incurred in connection with the performance of the wedding or civil union ceremonies.

C. The Salary Ordinance is hereby amended to be consistent with this section.