[Amended 11-6-1967]
A Township Clerk shall be appointed by the Council
to hold office for a term of three years and subject to the provisions
of N.J.S.A. 40A:9-134 with respect to tenure of office in certain
cases. The Clerk shall, prior to their appointment, be qualified by
training and experience to perform the duties of their office.
[Added 11-20-1967]
The Township Clerk must:
A.
Have been a citizen of the United States of America
for at least five years and, if not a resident of the Township at
the time of appointment, shall become a bona fide resident of the
Township within a period of one year following the date of appointment
to the position.
B.
Be able to read and write the English language.
C.
Never have been convicted of any crime.
D.
Be of good health and sound in body and mind.
E.
Be of good moral character.
F.
Pass a physical examination by the Township Physician
or any other physician designated by the Township Council.
G.
Be at least 25 years of age.
H.
Be a graduate from a four-year course at a college
of recognized standing.
I.
Possess two years of practical management experience
in the fields of accounting, business office management, economics,
law, public administration or related fields.
The Township Clerk shall serve as Clerk of the
Township Council and as Secretary of any special legislative committees
of the Council that may be appointed pursuant to the Charter. They
shall attend all meetings of the Council and of such committees when
required by the Chair thereof. They shall keep a journal of the proceedings
of the Council and shall engross all ordinances and all resolutions
of a permanent character in books to be provided for that purpose.
After each ordinance, they shall also engross and certify the proof
of publication thereof as required by law. Each ordinance and resolution
so engrossed shall be signed by the Mayor and the Clerk, who shall
attest that it was duly adopted upon a date stated pursuant to the
Charter of the Township and, when so signed, the engrossed copy shall
be deemed to be a public record of the ordinance or resolution. Any
omission by the Clerk or the Mayor to engross, sign or certify as
herein required shall not impair or affect the validity of any ordinance
which has been duly adopted.
The Township Clerk shall have custody of and
shall safely keep all records, books and documents of the Township,
except such as shall be committed by Charter or ordinance to any other
office or be transferred thereto by resolution of the Council. The
Clerk shall, upon request and upon the payment of the fees prescribed
therefor by resolution of the Council for the use of the Township,
furnish a certified copy of any such paper in the Clerk's custody,
under the Corporate Seal of the Township.
The Township Clerk shall cause the Corporate Seal described in § 1-18 to be affixed to instruments and writings when authorized to do so by any ordinance or resolution of the Council or when necessary to exemplify any document on record in the Clerk's office or to certify any act or paper which, from the records in the Clerk's office, shall appear to have been a public act of the Township or a public document. The Clerk shall not affix the Seal or cause or permit it to be affixed to any instrument in writing or other paper, except as provided in this section, unless required to do so by law or ordinance.
The Township Clerk shall be the depositary and
custodian of all official surety bonds furnished by or on account
of any Township officer or employee, except the Clerk's own bond,
which shall be placed in the custody of the Township Collector; all
insurance policies upon or with respect to risks insured for the benefit
of the Township or to protect it against any claim, demand or liability
whatsoever; and all formal contracts for work, labor, services, supplies,
equipment and materials, to which the Township may be a party. The
Clerk shall also have custody of all leases of property owned by the
Township. The Clerk shall report annually, at such time as the Council
may require, on the coverage, expiration date and premium of each
surety bond and contract of insurance. The Clerk shall also, at the
same time, summarize outstanding leases, the rent reserved by each
and their respective expiration dates. The Township Clerk shall also
be the depositary for and have custody of all performance bonds running
to the Township as obligee, or any other form of security, given by
any contractor, subdivision developer or other persons on account
of work done or to be done in or for the Township.
In addition to such other functions, powers
and duties as may be prescribed by the Charter and this Code, the
Township Clerk shall:
A.
Perform all of the functions required of municipal
clerks by the General Election Law (Title 19 of the Revised Statutes)
and any other law or ordinance and receive the fees prescribed therefor.
B.
Administer the provisions of this Code with reference
to the licensing of the several trades, occupations and activities
for which licenses are required by law or ordinance to be obtained
from the Township Clerk.
[Amended 11-2-1987]
C.
Issue such licenses as may be authorized by the Council
pursuant to the State Alcoholic Beverage Control Law (N.J.S.A. 33:1-1
et seq.) and this Code.
D.
Perform such functions as are vested in the Municipal
Clerk by state law and ordinances relating to bingo and raffle licensing.
G.
Have such other, different and additional functions,
powers and duties as may be prescribed by law or ordinance.
