[Adopted 2-14-2001 by Ord. No. 2-2001]
It is the policy of the City of Linwood government that Internet access and e-mail are provided for network computers to enable employees to conduct City business in an efficient fashion.
General operational guidelines are as follows:
Use of the Internet and e-mail is public and a privilege, not a right, which may be revoked at any time for unacceptable use. All electronic communications systems and information transmitted by, received from and stored in these systems is owned or under the custody of the City of Linwood. The City retains the right to keep, retrieve and monitor all access to Internet and e-mail service activity.
Restrictions may be placed on the use of the Internet to protect the City and its resources.
User requirements are as follows:
Identification. The name of any Internet and/or e-mail user must be provided to the City Administrator before access to either service will be provided.
Acceptance of policy. Before receiving Internet or e-mail access, each City user will sign a statement certifying that he/she will abide by the provisions included in the policy, procedures and standards.
Signature block. Each e-mail transmission that is sent outside of City government must include a signature block identifying the message as City property with the name, department and telephone number of the sender. A standard signature block has been established and is available at all times on the network server.
This policy will be reviewed annually and recommendations for changes will be made to the Data Processing Committee.
Acceptable uses for the Internet and e-mail will include, but not be limited to, the following:
Research/education. Communication with professional associates, other governments, educational institutions, business and/or individuals associated with the facilitation of City business.
General public. Distribution of information to the general public whereby such information is made available under City guidelines and policies for the release of information and the Freedom of Information Act.
Incidental communication. Incidental communication among City employees and professional colleagues which facilitates work assignments and professional discussion in a work-related field of knowledge.
Unacceptable uses for the Internet and e-mail will include, but not be limited to, the following:
Unlawful access. Efforts to gain unlawful access to information or computer/communications resources.
Viruses. Intentional introduction of computer worms or viruses.
Copyright/patent violations. Transmission of materials in violation of applicable laws.
Unauthorized/unlicensed programs. Downloading of or introduction of unauthorized or unlicensed programs or software.
Network interference. Sending of messages likely to result in the congestion of the network or otherwise interfere with the work of others. Attempts to circumvent or subvert system or network security measures including using others' passwords, trespassing in others' files or forging e-mail massages.
Personal use. Personal use not related to the conduct of work on behalf of the City of Linwood. The use of Internet and/or e-mail for private, recreational, non-job-related purposes, including the conduct of personal commercial transactions, promotion of religiously oriented information or for partisan political purposes, is prohibited.
Illegal use. Use of the county network for illegal or immoral purposes or to support or assist such purposes. Examples include but are not limited to the transmission of violent, threatening, defrauding, obscene, illegal or unlawful materials and the use of e-mail to harass, intimidate or otherwise annoy another person.
Web page. Development of a personal or departmental Web or home page without authorization from the City Administrator.
Access. Users will request Internet and/or e-mail access from the City Administrator in writing, signed by the user's department head. At installation, the user will be required to sign the policy statement acknowledging his/her willingness to comply with the City policy. The policy statement will be forwarded to the department head for signature before being returned to the City Administrator.
Signature block. All users must establish a signature block for any e-mail message sent outside of county government that prominently states "This message has been prepared on resources managed by Atlantic County government. It is subject to the Internet and E-mail Use Policy of Atlantic County government." The signature block must also include the user's name, department and phone number. A standard signature block has been established and is always available to users on the county network server.
E-mail maintenance. Check electronic mail daily. Delete unwanted messages or files immediately because they take up disk storage space. Further, because of system backups, e-mail deleted by a user may well continue to exist in an archived file. The City of Linwood will not disclose the contents of e-mail unless required to do so by local, state or federal authorities or by City of Linwood policy.
Compliance. The user's department head will evaluate violations of this policy on a case-by-case basis. Violations may result in disciplinary action including termination, and may include referral to appropriate authorities for civil or criminal prosecution. The use of Internet and/or e-mail for unauthorized purposes will subject the individual employee to full responsibility for all liability, including financial.
Random audits. The Administrator may make random internal audits of Internet or e-mail use.