Borough of Kenilworth, NJ
Union County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Mayor and Council of the Borough of Kenilworth: Art, I, 2-27-1962 as Ord. No. 62-6; Art. II, 6-28-1949 as Ord. No. 238. Section 10-17 amended at time of adoption of Code; see Ch. 1, General Provisions, Art. I. Other amendments noted where applicable.]
GENERAL REFERENCES
Salaries and compensation — See Ch. 43.
[Adopted 2-27-1962 as Ord. No. 62-6]

§ 10-1 Purchase order and authorization required.

[Amended 10-23-1962 by Ord. No. 62-22]
Materials shall be purchased and services secured by the Borough of Kenilworth only after the issuance of a purchase order and legal authorization by the governing body.

§ 10-2 Submission of requisitions to purchasing agent; appeal from decision.

[Amended 10-23-1962 by Ord. No. 62-22]
A. 
Department heads, Councilmen and other officers shall submit written requisitions for such materials or services to the purchasing agent, designated by the governing body, who shall, in the first instance, determine whether or not to issue a purchase order therefor.
B. 
If the purchasing agent determines that a purchase order should not be issued, then the Department head, Councilman, or other officer requesting the issuance of the purchase order may appeal to the governing body which may, after considering the matter, direct the purchasing agent to issue the same.

§ 10-3 Restrictions on honoring of claims.

[Amended 10-23-1962 by Ord. No. 62-22]
Unless prior legal municipal authorization shall have been had for the making of a requisition for the issuance of a purchase order, no claim shall be honored for payment by the governing body notwithstanding the purchasing agent issued a purchase order based upon a requisition.

§ 10-4 Responsibility for authorization for purchasing.

[Amended 10-23-1962 by Ord. No. 62-22]
The sole responsibility for the legal authorization for the purchase of materials or the securing of services shall rest with the department supervisor or Councilman who shall sign and submit any unauthorized requisition to the purchasing agent.

§ 10-5 Submission of bill of demand.

Any person claiming payment from the Borough of Kenilworth shall present a detailed bill of demand to the Municipal Clerk, duly certified and on forms supplied by him and in the manner and form provided by law.

§ 10-6 Signature of designated person required on claim.

It shall be the duty of the Clerk to see that the signature of the officer or employee who has been duly designated by the governing body to certify that the materials have been received by or the services rendered to the municipality appears on every claim.

§ 10-7 Presentation of claims to Council; required signatures.

Claims shall then be presented by the Clerk to the members of the Borough Council the night before the meeting of the Borough Council unless this provision shall be waived by action thereon at the Council Meeting. If some other time for the examination of claims shall be agreed upon by members of the Council, then such claims shall be presented at such time. Said claims shall be presented as aforesaid by presenting same to all of the members of the Borough Council present in the committee meeting room or in such other room where the Councilmen shall meet to approve claims and discuss matters to come before the Council meeting, and such claims shall be approved and signed by a member (preferably the Chairman) of the committee of the department, board, officer or body, whose budgetary appropriation is being charged. All claims shall also contain the signature of a member (preferably the Chairman) of the Finance Committee. All claims before approval by the governing body for payment shall contain thereon the signatures of at least three Councilmen.

§ 10-8 Approval or disapproval.

Claims shall be considered by the governing body which shall approve same, except that said governing body may reject any claim presented to it, stating the reason for such rejection. Any disapproved claim shall be referred back to the Municipal Clerk with such instructions as the governing body may give at the time of disapproval.

§ 10-9 Recording of approval or disapproval.

It shall be the duty of the Municipal Clerk to record the names of the claimants and the amounts of all claims in the official minutes, together with the resolutions approving payment and with appropriate record as to any claims disapproved or rejected.

§ 10-10 Indication of approval on claims.

It shall be the duty of the Municipal Clerk or such other officer designated by resolution of the governing body to indicate on said claims that they have been approved for payment, with date of approval thereof noted thereon.

§ 10-11 Preparation and distribution of checks.

[Amended 1-27-1987 by Ord. No. 87-3]
After the claims have been approved, the Borough Clerk shall prepare the necessary checks for payment thereof, which checks shall be signed by the Mayor or the President of the Council, the Municipal Clerk and the Treasurer. After the checks for payment of claims are signed, the Clerk shall mail or otherwise distribute the checks to the claimants. The number of the check given in payment shall be endorsed on the claims.
[Adopted 6-28-1949 as Ord. No. 238]

§ 10-12 Account established.

There is hereby authorized and established a bank account in such bank as hereafter from time to time designated by resolution of the governing body, to be designated as the "Borough of Kenilworth Payroll Account."

§ 10-13 Submission of payrolls for approval; consideration; decision.

At each regular meeting of the governing body, the Borough Treasurer shall submit for approval or ratification, as the case may be, the necessary payrolls, showing the gross amount of compensation, the deductions therefrom and the amount due the several officers and employees. The payrolls shall be considered by the governing body and, if found correct, shall in due course be approved. In case of an error or adjustment in the payroll, it shall be the duty of the Borough Treasurer to have such error or adjustment properly corrected and the appropriate record thereof made.

§ 10-14 Authorization for signing warrants.

Such officers as may be designated by resolution of the governing body are hereby authorized to sign warrants in favor of the payroll account upon notice that the appropriate payrolls have been approved by the proper committee and the proper certifying authority, who shall be designated by resolution of the governing body.

§ 10-15 Procedure by Treasurer upon receipt of warrant.

The Borough Treasurer shall, upon receipt of a warrant due such payroll account, deposit same to the credit of the payroll account charging the appropriate budgetary accounts therewith.

§ 10-16 Drawing of checks on payroll account by Treasurer.

The Borough Treasurer shall draw checks on said payroll account to the employees entitled to payment therefrom and to the agencies entitled to the deductions made from the gross compensation of the officers and employees.

§ 10-17 Compensation of officers and employees.

[Amended 9-11-1979 by Ord. No. 79-19]
Unless otherwise provided by state law, the compensation of officers and employees of the Borough of Kenilworth shall be paid in the manner set forth in a resolution adopted by the governing body at its organization meeting or thereafter.[1]
[1]
Editor's Note: Original Sections 7, 8 and 9, concerning payment schedules for various borough officers and employees, and original Section 10, concerning rates of compensation, which sections immediately followed this section, were deleted at time of adoption of Code; see Ch. 1, General Provisions, Art. I.