[HISTORY: Adopted by the Mayor and Council of the Borough of Kenilworth 11-29-1995 by Ord. No. 95-32. Amendments noted where applicable.]
Article I Establishment; Operation
Article II Use of Recreational Facilities and Buildings
There is hereby established a Department of Recreation within the Borough of Kenilworth.
The Recreation Committee shall oversee the Department of Recreation and shall consist of 15 voting members, all of whom shall be residents of the Borough of Kenilworth, and a nonvoting member of the governing body who shall preferably be the current Chairperson of the Department of Fire, Recreation and Streetlighting.
[Amended 4-13-2011 by Ord. No. 2011-04]
The Mayor shall appoint the members of the Committee from among the residents of the Borough of Kenilworth. All mayoral appointments shall be with the consent of the governing body. The governing body shall appoint from its members a Councilperson to chair the Department of Fire, Recreation and Streetlighting who shall sit on the Recreation Committee, ex officio, and be a nonvoting member of the Committee.
The terms of the Committee members shall be for three years, except that members initially appointed under this chapter shall be appointed as follows:
All initial appointments shall expire on December 31 at the end of the initial term. Thereafter, all appointments shall be for periods of three years, beginning January 1 and ending December 31.
Vacancies shall be for the unexpired term of the member, and shall be filled by appointment of the Mayor with the consent of the governing body.
[Added 2-13-2002 by Ord. No. 2002-1; amended 4-13-2011 by Ord. No. 2011-04]
There shall be a Recreation Director appointed by the Mayor with the consent of the governing body.
The term of the Director shall be for one year, beginning January 1 and ending December 31. Vacancies in the position of Recreation Director shall be filled by the Mayor with the consent of the governing body and shall be for the unexpired term. If the position has not been filled by January 1, the Director shall continue to serve until a new appointment is made.
[Amended 3-10-2004 by Ord. No. 2004-2]
Responsibilities. The Recreation Director shall be responsible for the day-to-day operation of the Recreation Department and shall have the following responsibilities. The Recreation Director shall:
Establish, coordinate and run all Borough-sponsored recreation programs.
Prepare and submit to the governing body the department's annual itemized budget recommendations, which shall include cost estimates for current and future programs.
Manage all public relations and communication of the Department.
Establish, with the advice and consent of the Committee and approval by resolution of the governing body, rules, regulations and procedures to be followed by all Recreation Department employees and personnel in carrying out their individual duties and responsibilities.
Approve of and coordinate the use of all Borough-owned recreational facilities which shall include, but not be limited to, the Recreation Center, parks and ball fields.
Attend regular and special meetings of the Recreation Committee and establish the agenda for such meetings.
Present, in person, quarterly reports to the Mayor and Council on the state of the Department.
Meet and confer, in the Director's discretion, with Recreation Directors of other communities to discuss new ideas and programs.
Prepare an annual report to the Mayor and Council which shall include, but not be limited to, recommendations for future improvements and programs for the Department and facilities.
[Amended 4-13-2011 by Ord. No. 2011-04]
The Recreation Committee shall prepare bylaws to govern the conduct of its members. Establish officers and positions and govern the operation of the Recreation Department. The Committee may adopt the bylaws by a two-thirds majority vote of the full authorized membership. The bylaws shall not become effective until approved by resolution of the Mayor and Council. Any amendments to the bylaws, once adopted and approved by the Mayor and Council, may only be by affirmative vote of 2/3 of the full authorized membership and must be approved by resolution of the Mayor and Council.
In the event of any inconsistency or conflict between the bylaws of the Recreation Committee and this article, the provisions of this article shall prevail.
Robert's Rules of Order, newly revised, shall be observed and followed in conducting all meetings of the Recreation Department.
[Added 2-25-1998 by Ord. No. 98-3]
Any nonprofit organization, association, league or club located within the Borough of Kenilworth seeking to reserve the use of the Recreational Building solely and exclusively for the use of its members and/or guests may do so by submitting a written request to the Director not less than seven calendar days preceding the day requested to be reserved. Any such written request shall be submitted on application forms that may be obtained from the Director and shall contain the following information:
Name, address and telephone number of the person or organization.
Name, address and telephone number of a responsible person(s) (must be a real person).
Date, time and approximate number of hours of use requested.
Description of the event for which the facility is being requested.
If the intended use is in the nature of a youth dance, party or similar event, the applicant shall provide the names, addresses and telephone numbers of the adult chaperons who will be in attendance.
Time of day the applicant may pick up the key to the facility.
The Director shall review the application for completeness and, if found to be in order, authorize the use of the Recreation Building as requested by signing and dating the application. The Director or his/her designee shall, not more than 24 hours prior to the authorized use of the facility, inspect the premises with the applicant and note on the application any existing damage or defects to the building, fixtures or personal property requested for use. The Director shall then give the signed authorization to the applicant and retain a copy for Department files.
At the time designated on the authorization, the applicant or his/her designee shall present the authorization to the officer on duty at the front desk of the Police Department. The police officer on duty shall review the authorization and, if found to be in order and signed by the Director, shall release the key to the applicant, note on the application the time the key was released and retain the authorization form at the desk.
Once the applicant has obtained the key to the facility, the applicant shall make an initial inspection of the premises, fixtures and personal property to determine if they are in the same condition as noted on the authorization form. If the applicant discovers a condition not noted on the authorization form, the applicant shall notify the police officer on the desk immediately, who in turn shall prepare the necessary incident report. After use of the facility, the applicant shall clean the premises, restore all fixtures and personal property to its proper location, secure and lock the facility and return the key to the police desk. The officer at the desk shall note on the authorization the time the key is returned and deliver the authorization to the Borough Clerk at the beginning of the next regular workday. The Clerk shall maintain a record of all such forms.
Any damage caused to the premises, fixtures or personal property shall be reported to the Police Department immediately. The applicant shall provide the Department with a description of the damage, how it occurred and the name(s) of the person(s) responsible. The Police Department shall prepare the appropriate incident report and provide the Recreation Director with a copy of the report. The Director shall report the incident to Council Liaison who in turn shall report the matter to the governing body. The governing body shall then determine what action, if any, is appropriate under the circumstances.
The Director shall inspect the premises, fixtures and personal property within 24 hours after the key is returned by the applicant unless the premises is authorized for the use of another before the expiration of such twenty-four-hour period, in which case the inspection shall take place not less than one hour prior to the next authorized use. Any damage to the premises beyond that noted in the initial authorization or subsequently reported by the applicant pursuant to Subsection B of this section shall be documented by the Director, and the applicant shall be notified accordingly. The applicant shall assist the Director in determining the cause of the damage and the persons involved.
Any person who wilfully damages or defaces borough property may be prosecuted in the Municipal Court and, if convicted, shall be subject to the penalties provided for in Chapter 142, Peace and Good Order, of the Code.
Nothing herein contained shall prohibit, limit or prevent the prosecution of violators of this section under any other ordinance of the borough or law of this state.
The use of any recreational facility or building for any type of political or political party function or activity is hereby prohibited. Any person, organization, association, league or club which violates this section shall thereafter be barred from any further use of borough-owned buildings or facilities.