[Amended 11-2-2010]
There shall be a Treasurer who shall be appointed
by the Council upon the recommendation of the Administrator. Whenever
the position of Treasurer becomes vacant, the Town Administrator may
post the vacancy at the Town Hall, the library and advertise in other
media deemed appropriate and shall solicit resumes and references.
The Town Administrator and a search committee composed by the Town
Administrator, shall review the qualifications, conduct interviews
obtain the appropriate reference checks and forward to the Council
all resumes and references if requested by any Council member.
[Amended 11-5-1996]
The Treasurer shall have knowledge of municipal
accounting, possess experience in computer-based accounting systems
and shall have experience in budgeting and financial control.
It shall be the duty of the Treasurer to:
A.
Maintain a general accounting system for the town
government and each of its offices, departments and agencies, in accordance
with state regulations.
B.
Supervise and be responsible for the disbursements
of all monies and have control of all the expenditures to ensure that
the budget appropriations are not exceeded.
[Amended 11-5-1996]
C.
Keep books for and exercise financial budgetary control
over each office, department and agency. Money shall be disbursed
only upon presentation of a voucher signed by both the head of the
department presenting the voucher and the Administrator, except in
cases otherwise provided for in this Charter.
D.
Keep separate accounts for the items of appropriations
contained in the town budget, each of which accounts shall show the
amount of the appropriation, amounts paid therefrom, the unpaid obligations
against it and the unencumbered balance.
[Amended 11-5-1996]
E.
Require reports of receipts and disbursements from
each receiving and spending agency of the town government to be made
at such intervals as the Administrator may deem expedient.
F.
Prepare monthly and within ninety (90) calendar days
after the end of the fiscal year a statement of all receipts and disbursements
in sufficient detail to show the exact cash position of the town.
[Amended 11-2-2010]
G.
Present to the Council as soon as possible after the
end of the fiscal year a completed independent audit as provided for
in § C-72 of this Charter.
H.
Deposit all funds coming into his/her hands at least
weekly [or sooner when receipts total five hundred dollars ($500.)
or more] in such depositories as may be designated by the Council,
subject to requirements of law as to surety and the payment of interest
on deposits, but all such interest shall be the property of the town
and shall be accounted for and credited to the proper account.
[Amended 11-5-1996]
I.
Have custody of all investments and invested funds
of the town government or in possession of the town in fiduciary capacity
and have the safekeeping of all bonds and notes of the town and the
receipt and delivery of town bonds and notes for transfer, registration
or exchange.
J.
Make no investments of town funds without the Administrator's
recommendation and the Council's approval of the investment.
[Amended 11-5-1996]
K.
Perform the duties of the Treasurer as prescribed
by the laws of the State of Rhode Island.
L.
The Council
may, by ordinance, require the Treasurer to present a financial impact
analysis for all multiyear contracts, that will result in an expenditure
of an amount greater than $100,000, including collective bargaining
agreements, authorized by the Council. Contracts funded by a previously
approved bond issue and contracts funded by enterprise funds shall
be exempt from this requirement.
[Added 11-2-2010]
