Township of Chesterfield, NJ Chapter 13 Claims

[HISTORY: Adopted by the Township Committee of the Township of Chesterfield as indicated in article histories. Amendments noted where applicable.]

Article I Payment of Claims

[Adopted 9-9-1963]

§ 13-1 Detailed bill of items or demand required.

Any person claiming payment from the Township of Chesterfield shall present a detailed bill of items or demand (N.J.S.A. 40A:5-16) supported by an affidavit of the claimant.

§ 13-2 Verification of claims.

It shall be the duty of the Clerk of the township to verify, by signature of the person ordering materials or services or by delivery slips, that such materials have in fact been delivered or services rendered as appear on every claim.

§ 13-3 Presentation of claims in form of bill list.

[Amended 11-10-2021 by Ord. No. 2021-17]

It shall be noted on the claim by either the Township Clerk or Township Administrator, and countersigned by the Chief Financial Officer, indicating the claim is in order, at which time it shall be the duty of the Chief Financial Officer to prepare such a list of all claims in the form of a bill list. The bill list shall then be presented to the Township Committee for approval.

§ 13-4 Approval or disapproval of claims.

[Amended 11-10-2021 by Ord. No. 2021-17]

Claims shall be considered by the Township Committee, which may deny a particular claim by vote of the majority of the Committee members present, stating the reason for rejection. Any disapproved claim shall be referred back to the Chief Financial Officer of the Township with such instructions as the Township Committee may give at the time of disapproval. Remaining claims shall be considered by the Township Committee and approved by majority vote of the Committee members present.

§ 13-5 Record of Committee's action to be kept.

[Amended 11-10-2021 by Ord. No. 2021-17]

It shall be the responsibility of the Clerk of the Township to record the decision of the Township Committee regarding the bill list. The Clerk of the Township shall ensure in the official minutes that said Township Committee has by formal action approved or disapproved said bill list.

§ 13-6 Notations to be made on approved claims.

[Amended 11-10-2021 by Ord. No. 2021-17]

It shall be the duty of the Chief Financial Officer of the Township to indicate on said claims that they have been approved for payment with the date of approval and the check number noted on the claim.

§ 13-7 Preparation and distribution of checks.

[Amended 11-10-2021 by Ord. No. 2021-17]

After the Clerk of the Township has certified that the bill list has been approved, the Chief Financial Officer shall forthwith prepare the necessary checks for the payment thereof, which checks shall be signed by either the Township Clerk or Township Administrator and countersigned by the Chief Financial Officer, and thereafter distribute the checks to the claimants.

Article II Tort Claim Notice Forms

[Adopted 2-8-1996 by Ord. No. 1996-1]

§ 13-8 Tort claim form required.

Any person or entity desiring to make a claim against the Township of Chesterfield pursuant to the New Jersey Tort Claims Act (N.J.S.A. 59:1-1 et seq.) shall present his, her or its claim on the form of notice adopted by the governing body by separate resolution and available to the office of the Municipal Clerk. Pursuant to authority vested in the municipality under N.J.S.A. 59:8-6, only the notice of tort claim form adopted by this Township Committee by separate resolution may be used by a claimant to present notice of his, her or its tort claim, notwithstanding any other form of notice he, she or it may seek to employ; and until a claimant files his, her or its notice of tort claim on the form prescribed by the Township of Chesterfield, within the time frames authorized and required by the New Jersey Tort Claims Act, then his, her or its claim will not be considered filed within the time limits and/or as required by said statute.