[HISTORY: Adopted by the Board of Trustees of the Village of Phoenix
as indicated in article histories. Amendments noted where applicable.]
[Adopted 10-1-1974 (Ch. 3A of the 1993 Code)]
A.
The Village Board of the Village of Phoenix, New York,
does hereby make the records of such village accessible to the public in all
and sundry areas other than those specifically exempt by statute or which
would be an unwarranted invasion of personal privacy.
B.
More particularly, the following kinds of records are
designated within the public domain and are available to the public upon application
therefor and upon the terms, time, place and conditions hereinafter set forth:
(1)
Final opinions made by the Village Board in the adjudication
of such matters as, by the Village Law or other applicable statutes of the
State of New York, fall within its jurisdiction.
(2)
Statements of policy and interpretation adopted by the
Village Board, including any documents, memoranda, data or other material
constituting statistical or factual tabulations which led to the formulation
thereof.
(3)
Minutes of all regular and special meetings of the Village
Board and annual and special elections or public hearings of the qualified
voters of said village.
(4)
Internal and external audits and statistical or factual
tabulations.
(5)
Administrative manuals and instructions to all appointive
and engaged personnel and employees that affect members of the public.
(6)
The name, address, title and salary or compensation of
every administrator, supervisor and/or other personnel.
(7)
Final determinations by resolution, motion or otherwise
and any dissenting opinions of the members of the Village Board.
(8)
Any other files, records, papers or documents required
by any other provision of law to be made available for public inspection and
copying.
(9)
Records of the Police Department, except on such matters
as are confidentially disclosed or information which would result in an unwarranted
invasion of privacy if disclosed.
The records and data and information referred to above shall be available
to the public at the Village Offices in the Sweet Memorial Building, Main
Street, Phoenix, New York, during normal business hours in each and every
week upon application made to the Village Clerk.
In the event that applicants for copies of sundry records, data and
information make request that true copies thereof be furnished by said village,
such applicants shall deposit and pay to the village a fee/charge of $0.25
per eight-by-eleven-inch page of copy required or requested to be made to
accommodate such application for records, data and/or information.
[Adopted at time of adoption of Code (see Ch. 1, General Provisions,
Art. I)]
Records Retention and Disposition Schedule MU-1, issued pursuant to
Article 57-A of the Arts and Cultural Affairs Law and containing legal minimum
retention periods for municipal government records, is hereby
adopted for use by all municipal officers in disposing of municipal government
records listed therein.
In accordance with Article 57-A:
A.
Only those records will be disposed of that are described
in Records Retention and Disposition Schedule MU-1 after they have met the
minimum retention period prescribed therein.
B.
Only those records will be disposed of that do not have
sufficient administrative, fiscal, legal or historical value to merit retention
beyond established time periods.
