Department heads shall be chosen solely on the basis of their executive, administrative and technical qualifications which are relevant to the functions and duties of their respective departments. Department employees shall be hired, suspended and fired in accordance with the provisions and procedures of Article IX of this code.
Each department head shall be directly responsible
to and under the direction of the Mayor for the performance of the
following duties and functions:
A.
Direct and supervise employees in the performance
of all duties and responsibilities required of the department by the
Mayor, the Administrator, applicable state law, ordinances of the
municipality, this code and the Charter.
B.
Be responsible for directing and operating his department
in an efficient and economical manner.
C.
Assign duties and functions to subordinates in his
department.
D.
Be responsible to the Mayor for any deviation from
municipal policy by his department.
E.
Expeditiously bring to the attention of the Administrator
any employee problems or grievances.
F.
Be responsible for the manpower planning requirements
of his department.
G.
Ensure that employees of his department receive adequate
training.
H.
Prepare such reports and evaluations as directed by
the Mayor or Administrator.
I.
Be responsible for the administration of his department's
budget.
J.
Certify all payroll vouchers for employees in his
department.
The Department of Finance and Administration
shall be headed by the Municipal Administrator, through the Mayor,
and shall be responsible for, but not limited to, performing the following
functions:
A.
Administration and direction of municipal activities
pertaining to the receipt, expenditure, accounting, investment, custody
and control of municipal funds, assets and property.
B.
Budget and grant preparation, including the budget
message.
C.
Administration of the municipal personnel system.
D.
Guidance to other departments in personnel and budget
matters.
E.
Implementation of an accounting system.
F.
Debt management.
G.
Administration of the municipal purchasing system.
H.
Investment of idle funds.
I.
Provision of clerical staff support to the Council.
J.
Short- and long-term financial planning.
K.
Coordination of the various municipal boards and commissions.
L.
Responsibility for keeping all municipal records and
legal documents accurately and safely.
M.
Custody of the municipal seal and the affixing of
the same to the appropriate documents.
N.
Engineering services.
O.
Selection and utilization, where necessary, of consultants.
P.
Other relevant and associated functions as authorized
by the Mayor.
A.
B.
Auxiliary Police. The Chief of Police shall be responsible
for supervising and directing the activities of the members of the
Special Police Force. The Auxiliary Police shall not have the power
of arrest and shall function only to assist the regular Police Department
at such functions as parades, dances and sporting events.
C.
School crossing guards. The Chief of Police shall
be responsible for supervising the activities of the school crossing
guards.
A.
Administration; authority; composition. The Fire Department
shall be headed by the Fire Chief and shall be responsible for maintaining
and delivering fire protective services and training to the municipality.
The Fire Department, under the supervision of the Fire Chief, to the
extent provided by pertinent ordinances, may be given authority to
administer and enforce municipal fire prevention programs. The Fire
Department shall be composed of all full-time fire apparatus drivers.
B.
Volunteer firemen. All volunteer firemen shall be
under the direction and supervision of the Fire Chief.
C.
The Mayor shall appoint an Assistant Fire Chief for
each of the volunteer fire companies.
D.
The Fire Chief or Assistant Fire Chief shall be responsible
for directing and supervising the fire-related activities of the volunteer
firemen. Appropriate rules and regulations governing the activities
of volunteers at the scene of a fire shall be issued by the Fire Chief.
The Department of Public Works and Services
shall be headed by the Director and shall be responsible for:
A.
The construction and maintenance of municipal streets
and rights-of-way.
B.
Where appropriate, construction and maintenance of
municipal areas and facilities.
C.
Maintenance of the flood control system.
D.
Where required, installation and maintenance of the
municipality's traffic sign and control system.
E.
Garbage and debris removal.
F.
Maintenance and repair of municipality-owned vehicles.
G.
Performance of other related functions as assigned
by the Mayor.
The Department of Parks and Recreation shall
be responsible for initiating and administering the various municipal
recreation and cultural programs and shall also be responsible for
the maintenance and development of the areas and facilities which
are associated with these programs.
[Amended 1-5-2009 by Ord. No. 2008-9]
A.
The Department of Licenses and Inspection shall be
responsible for administering the various building and construction
codes, subject to the authority of the Municipality, by ordinance.
B.
This Department shall be headed by the Municipal Administrator.
The Administrator shall be responsible for the periodic review of
the various codes and shall, when necessary, recommend to the Mayor
changes in these codes.
C.
The Department shall conduct its duties through a
Municipal Code Enforcement Officer. A member of this Department shall
be designated the Municipal Code Enforcement Officer and/or Municipal
Zoning Officer. This may be the same individual.
[Added 2-5-1990 by Ord. No. 1990-4]
A.
Creation. There is hereby created and established
in the government of the Municipality of Kingston a department which
shall be known as the "Department of Finance."
B.
Administrative officers. Said Department shall embrace
and there is hereby allocated and assigned thereto the offices of
Tax Collector, Finance Secretary and Assistant Finance Secretary and
all the administrative functions, powers and duties relating thereto.
C.
Transfer of property. There are hereby transferred
and assigned to said Department all of the books, papers and records
relating to any of the boards, offices and other governmental agencies
hereinabove allocated and assigned to said Department, except such
books, papers and records as are now required by law or the ordinances
of the Municipality of Kingston to be kept in some other office or
department of the municipal government.
D.
Creation of position of Finance Secretary; compensation; vacancies. There is hereby created the position of Finance Secretary. The Finance Secretary shall be appointed by the Mayor with the advice and consent of Council, pursuant to § 3-38 of the Administrative Code, and shall serve at the pleasure of the Mayor. The Finance Secretary shall be under the supervision of the Municipal Administrator and shall receive such compensation as the Mayor and Council shall provide in the annual municipal budget. Vacancies in the office shall be filled in the same manner as the original appointment.
E.
Powers and duties of Finance Secretary. The Finance
Secretary shall, inter alia, be responsible for the following:
(1)
Implementation and administration of a comprehensive
accounting system, including budgetary controls in accordance with
generally accepted accounting principles.
(2)
Monitoring of financial transactions and preparation
of detailed financial statements and reports to control and account
for municipal funds and to analyze and project financial data.
(3)
Rendering of assistance to the department directors
in their annual budget submissions and for the preparation of the
annual budget, in accordance with the Municipal Administrator's direction.
(4)
Administration of payroll, including tax withholding
and reporting, for all municipal employees.
(5)
Preparation of all monthly financial reports necessary
to the Mayor, Council, Municipal Administrator, department directors
and the general public, to be submitted to said officials not less
than seventy-two (72) hours prior to the regular monthly meeting.
(6)
Review of all deposits and expenditures from accounts
maintained by the municipality and responsibility for the prudent
investment of municipal funds.
(7)
Collection of all money owed to the municipality.
(8)
Deposit and transfer of funds.
(9)
All matters relevant to the municipality's insurance
program.
(10)
All matters relevant to employee health and
personal insurance.
F.
Creation of position of Assistant Finance Secretary;
compensation; vacancies. There is hereby created the position of Assistant
Finance Secretary. The Assistant Finance Secretary shall be appointed
by the Mayor and shall serve at the pleasure of the Mayor. The Assistant
Finance Secretary shall be under the supervision of the Finance Secretary
and Municipal Administrator and shall receive such compensation as
the Mayor and Council shall provide in the annual municipal budget.
Vacancies in the office shall be filled in the same manner as the
original appointment.
G.
Powers and duties of Assistant Finance Secretary.
The Assistant Finance Secretary shall, inter alia, be responsible
for the following:
(1)
Typing correspondence, reports, etc.
(2)
Preparing vouchers and coding all monthly bills for
payment.
(3)
Reviewing all bills for corresponding receipts and/or
purchase order forms.
(4)
Preparing receipts for all incoming funds prior to
deposit.
(5)
Rendering assistance to the Tax Office in various
assignments required.
(6)
Rendering assistance to the receptionist and administrative
assistant in covering the front desk and telephone switchboard.
(7)
Performing such record and bookkeeping functions as
shall be assigned by the Finance Secretary or Municipal Administrator.
H.
Assignment of property. All financial data and office
equipment of the municipality essential to the Department of Finance
and not assigned to some other department shall be and are hereby
assigned to the Department of Finance.
