[Adopted 5-8-1990 by Ord. No. 90-38; amended in its entirety 9-13-2016 by Ord. No. 2016-30]
The position of Chief Financial Officer is hereby established.
The Chief Financial Officer shall be responsible for the proper financial
administration of the City under the Local Government Supervision
Act (N.J.S.A. 52:27BB-1 et seq.); the Local Bond Law (N.J.S.A. 40A:2-1
et seq.); the Local Fiscal Affairs Law (N.J.S.A. 40A:5-1 et seq.);
the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.); and such
other statutes and such rules and regulations promulgated by the Director
of the Division of Local Government Services, the Local Finance Board,
or any other state agency, as may pertain to the financial administration
of the City.
A.
The qualifications for the position of Chief Financial Officer shall
be those established and set forth in N.J.S.A. 40A:9-140.2 et seq.,
and no person shall be appointed or reappointed as Chief Financial
Officer unless he or she shall hold a municipal finance officer certificate
issued pursuant to N.J.S.A. 40A:9-140.1 et seq. No person who serves
as a member of the governing body of the City of Vineland shall serve
as Chief Financial Officer in accordance with N.J.S.A. 40A:9-140.6.
B.
The Chief Financial Officer shall be appointed by City Council pursuant
to N.J.S.A. 40A:9-140.10.
C.
Temporary Chief Financial Officer. When a vacancy occurs in the office
of Chief Financial Officer, City Council may appoint a person who
does not hold a municipal finance officer certificate to serve as
Temporary Chief Financial Officer for a period not to exceed one year,
commencing on the day of the vacancy. However, the person so appointed
may, with the approval of the Director of the Division of Local Government
Services, be reappointed as Temporary Chief Financial Officer for
one additional year. The City shall not have a Temporary Chief Financial
Officer for more than two consecutive years.
A.
The term of office shall be for four years, which shall run from
January 1 in the year in which the Chief Financial Officer is appointed
in accordance with N.J.S.A. 40A:9-140.10.
B.
Any person who has served in the position of Chief Financial Officer
for a period of four consecutive years and thereafter is reappointed
as the City's Chief Financial Officer and who holds a municipal finance
officer certificate issued, in accordance with N.J.S.A. 40A:9-140.1
et seq., shall be granted tenure of office upon filing with the City
Clerk and with the Division of Local Government Services in the Department
of Community Affairs a notification evidencing his or her compliance
with this section in accordance with N.J.S.A. 40A:9-140.8. Thereafter,
that person shall continue to hold office and shall not be removed
therefrom except for just cause, and then only as set forth in the
City Code or state statutes.
C.
The Chief Financial Officer may be removed from office as follows:
(1)
Upon the issuance of a written complaint setting forth the charge
or charges against the Chief Financial Officer filed with the City
Clerk and the Director of the Division of Local Government Services.
A certified copy thereof shall be served upon the person so charged.
The Director of the Division of Local Government Services shall thereafter
designate a hearing date before the said Director or his or her designee,
which shall not be less than 30 days nor later than 60 days from the
date of service of the complaint. The hearing date may be extended
by the Superior Court of New Jersey for good cause shown upon the
application of either party. The person so charged and/or the complainant
shall have the right to be represented by counsel, and the power to
subpoena witnesses and documentary evidence, together with discovery
proceedings.
(2)
Any municipal finance officer certificate may be revoked or suspended
by the Director of the Division of Local Government Services for dishonest
practices or willful or intentional failure, neglect or refusal to
comply with the Constitution of the State of New Jersey or laws relating
to municipal finances or other good cause. The City Council or the
Mayor may request a review by the Director of the Division of Local
Government Services of the behavior or practices of a certified municipal
finance officer. The Director may also initiate a review of the behavior
or practices of a certified municipal finance officer if the Director
finds it advisable to do so through the normal exercise of his or
her statutory duties and responsibilities. If the municipal finance
officer certificate of a person serving as Chief Financial Officer
or Municipal Finance Officer shall be revoked, such person shall be
removed from his or her office or position by the Director of the
Division of Local Government Services, and the person or position
shall be declared vacant.
The Chief Financial Officer shall:
A.
Have custody of all investments and invested funds of the City or
in possession of the City in a fiduciary capacity, except as otherwise
provided by law, and keep such funds, and all moneys of the City not
required for current operations safely invested or deposited in interest-bearing
accounts.
B.
Supervise the administration of the City debt and the receipt and
delivery of City bonds and notes for transfer, registration or exchange,
subject to provisions of the Local Bond Law (N.J.S.A. 40A:2-1 et seq.)
or other law.
C.
Develop, maintain and enforce a uniform system of accounts, including
forms, standards and procedures for all departments.
D.
Establish and maintain the City's central bookkeeping and accounting
records according to generally accepted accounting principles and
in accordance with the requirements of the Director of the Division
of Local Government Services.
E.
Maintain accounts of all cash receipts and disbursements, and make
reports in accordance with the system of accounts approved or prescribed
by the Director of the Division of Local Government Services and prepare
a monthly statement of all moneys received and expended, and of the
unexpended and unencumbered balance in each account for the City Council,
Mayor, Business Administrator and the general public.
F.
Review each proposed expenditure and commitment to be made on behalf
of any department for conformity with state law and City ordinances
and authorize only such expenditures and commitments, including claims,
bills and demands, so as to conform to all requirements of the Administrative
Code in accordance with N.J.S.A. 40:69A-48.
G.
Audit all receipts and disbursements of the City and preaudit all
bills, claims and demands, including payroll upon the City.
H.
Control all expenditures to assure that budget appropriations are
not exceeded and maintain such books and records as may be required
for the exercise of budget control, including an encumbrance system
of budget operations and expenditures only upon written requisition
in accordance with N.J.S.A. 40:69A-48.
I.
Provide specific notification to the Business Administrator, Mayor
and Council when conditions arise which may reveal insufficient funds
in any account balance or which may lead to or result in audit discrepancies
or comments.
J.
Make disbursements of City funds with every warrant check made payable
to the order of the person entitled to receive the same and specify
the purpose for which it is drawn, and the account or appropriation
to which it is chargeable and shall bear such signature as are required
by the Administrative Code.
K.
Prepare any records, reports, studies or schedules requested by the
Mayor, Business Administrator or City Council, including reports for
the preparation of the budget or the determination of the cost of
performance of each program or activity, measured in such work units
as may be appropriate thereto.
L.
Perform such other duties and responsibilities as required for the
proper administration of the City's finances in accordance with the
statutes and code.
The Chief Financial Officer shall prepare for each regular meeting
of City Council a list of all bills, claims and vouchers which have
been received in a timely fashion since the last preceding list was
compiled. No bills shall be paid except for the payroll until the
listing of bills has been approved by the resolution of City Council.
