[HISTORY: Derived from Ch. I, Part 15B, of the 1964 Code of Ordinance of the City of Monessen. Amendments noted where applicable.]
The purposes of this chapter are to prescribe the manner in which the City Clerk, acting as Purchasing Officer for the City of Monessen, shall control the purchasing of materials, supplies, equipment and certain contractual services for the city and to maintain a high ethical standard for all officers and employees of the City of Monessen in connection therewith.
The Purchasing Officer shall have the power and it shall be his duty:
To purchase or contract for, within the limitations imposed by law and in accordance with regulations adopted by the City Council, all materials, supplies, equipment and contractual services needed by any using agency which derives its financial support wholly or in part from the city.
To purchase or procure for the city materials, supplies, equipment and contractual services from the lowest responsible bidder meeting specifications.
To sell or dispose of all obsolete or unusable personal property in accordance with the laws of the Commonwealth of Pennsylvania or the rules, regulations or resolutions which may be adopted by the City Council.
The Purchasing Officer and every other officer and employee of the City of Monessen are hereby expressly prohibited from accepting, directly or indirectly, from any person, company, firm or corporation to which any purchase order or contract is or might be awarded any rebate, gift, money or anything of value whatsoever.
[Amended 6-19-2013 by L.L. No. 4-2013]
All purchases of and contracts for materials, supplies, equipment or services estimated to cost $18,500 or more, and all sales of obsolete or unusable personal property the estimated value of which is $1,000 or more, shall be based on competitive bids. Where standardization is desirable and where permitted by law, the purchase of supplies, material and equipment may be by negotiation.
The Purchasing Officer is hereby authorized and directed to adopt such written regulations as may be necessary for the implementation of this chapter. Any regulations adopted by the Purchasing Officer shall become effective within 30 days after submission to the Council unless such regulations are disapproved by the Council within the thirty-day period. Copies of such regulations shall be kept on file in the office of the Purchasing Officer and shall be made available for public inspection during business hours.
Except as provided in the regulations prescribed by the Purchasing Officer, it shall be unlawful for any officer or employee of the City of Monessen to purchase any materials, supplies or equipment or to make any contract, within the purview of this chapter, other than through the Purchasing Officer, and any purchase made or ordered or any contract made contrary to the provisions hereof shall not be approved by the city officials, and the city shall not be bound thereby.
If the Purchasing Officer becomes ill or needs to be absent from the city, he shall designate another officer or employee of the city who shall perform the duties of the Purchasing Officer during such absence or disability. The person so designated shall not perform such duties for a period longer than 30 days without the approval of the City Council.