[HISTORY: Adopted by the Township Committee
of the Township of Mansfield by Ord. No. 1-76 (§ 2-12 of the 1975 General
Ordinances). Amendments noted where applicable.]
Any person claiming payment from the Township
shall present a detailed bill of demand to the Township Clerk, duly
certified.
It shall be the duty of the Clerk to see that
the signature of the officer or employee who has been duly designated
by the local unit to certify that the materials have been received
by or the services rendered to the local unit appears on every claim.
Claims shall then be presented to the chairperson
of the committee responsible for the placing of the order who, if
satisfied the claims are proper, shall approve the same. After such
approval is given, the chairman shall file the claim with the Township
Clerk, who shall then present these claims to the Township Committee
for formal approval at a regular meeting.
Claims shall be considered by the Township Committee
which shall approve the same, except that the Township Committee may
reject any claim presented to it stating the reason for such rejection.
Any disapproved claim shall be referred back to the Township Clerk
for such instructions as the Township Committee may give at the time
of disapproval.
It shall be the duty of the Township Clerk to
record all claims in the official minutes indicating that the Township
Committee has by formal action, approved the same with appropriate
record as to any claims disapproved or rejected.
It shall be the duty of the Township Clerk or
such other officer designated by resolution of the Township Committee,
to indicate on the claims that they have been approved for payment
with the date of approval thereof noted on the claim.
After the Clerk has certified that the claims
have been approved, he shall turn the same over to the Treasurer,
who shall forthwith prepare the necessary checks for the payment thereof,
which then said checks shall be signed by the Mayor and the Township
Clerk and thereafter countersigned by the Treasurer. After preparing
checks for the payment claims, he shall record them in proper books
of account and thereafter mail or otherwise distribute the checks
to the claimants.
In the case of payrolls, the Treasurer shall
prepare the necessary payroll for all employees, which payrolls shall
be duly certified by the person authorized to certify that the services
have been rendered and the amount specified is in fact due and owing
to the employee or employees. The payroll shall then be approved by
the department head responsible therefor and presented to the Township
Committee for approval and, after approval, shall be paid in due course.
[Added 9-14-1994 by Ord. No. 10-94]
Notwithstanding any provisions in this article,
wherever the Municipal Treasurer receives a supplemental security
income award check from the Social Security Administration, such check
shall be deposited into the Public Assistance Trust Fund forthwith.
The Treasurer is authorized to forthwith prepare the appropriate disbursement
checks to the eligible supplemental security income recipient and
for reimbursement to the municipality for any amount of interim assistance
given to the eligible recipient by the Township. Said checks shall
be presented to the Mayor and Township Clerk without the need for
prior approval by the governing body. The disbursements shall be in
amounts certified by the Municipal Welfare Director. Upon execution
of the checks by the Mayor and Township Clerk, the Treasurer shall
countersign same and disburse said checks as appropriate to the eligible
recipient and to the Township. Disbursements shall be made within
five days of receipt of the award. Said payments shall thereafter
be ratified by the Township Committee at the next regular public meeting
as part of its normal procedure for payment of claims. This section,
however, shall not be construed to require disbursement of said funds
where there is a legitimate dispute respecting eligibility of the
recipient or the amount to be disbursed.
