[Amended 6-7-2016 by L.L. No. 1-2016]
The City has formed a permanent library district and the public library or libraries therein shall be entitled to all the rights, powers, privileges, public moneys and other benefits conferred upon public libraries by law or other state authority and shall, except as otherwise provided in this Charter, be subject to all the rules, regulations, powers of inspection and superintendence prescribed by law applicable to public libraries in the State of New York.
The name of the "Oneonta Public Library," a corporation created by the regents of the State of New York in 1893, has been duly changed to "the Huntington Memorial Library" pursuant to the request of Mr. Henry E. Huntington who has already made valuable gifts to the City of Oneonta for library and park purposes and who proposes to endow the same in memory of his parents.
The affairs of the Huntington Memorial Library shall be managed by a board of five members to be appointed in the manner provided in this Charter, which board shall be known and designated as the "Board of Trustees of the Huntington Memorial Library," Said Board and its successors shall possess all the powers conferred, and discharge all the duties imposed by this Charter or by any general law relating to public libraries.
The title to all real and personal property belonging to said library shall remain vested in said Board of Library Trustees, but all moneys and funds belonging to said library shall be paid over and delivered to the Director of Finance and credited by him to the library fund of the City.
The Mayor, subject to the approval of the Common Council, shall annually in the month of January appoint a citizen of the City a member of the Board of Trustees of Huntington Memorial Library and shall also appoint a citizen of the City to fill any vacancy in the membership of said Board caused by death or otherwise, whenever such vacancy shall occur. Each person so appointed shall hold office for the term of five years, except when appointed to fill a vacancy, and in such case to fill the unexpired term caused by such vacancy.
The Board of Library Trustees shall have power to elect one of their members President, and one of said members to act as Secretary, and each shall perform the duties usually pertaining to their respective offices, and subject to the provisions of this Charter and to the laws and regulations pertaining to public libraries in the State of New York, said Board of Library Trustees shall have power and it shall be its duty:
Control of property. To have the exclusive care, custody, management and control of the public library of the City, and of all property pertaining thereto.
Provision of facilities. To provide suitable rooms or buildings for said library and to appoint a librarian and such other persons as may be necessary for the proper care and maintenance of the library.
Purchase, sale repairs. To purchase, sell or exchange, improve and repair books for the library, library appurtenances and fixtures.
Payment of salaries, expenses. To pay the salaries of its librarian, assistants or persons employed by said Board, and for books, library apparatus and fixtures, and all other expenses in the care and maintenance of the library, out of the moneys appropriated or provided by law for that purpose, by orders upon the Director of Finance.
Application for state funds. To apply to the state for public library moneys and when received to pay the same over to the Director of Finance and the Director of Finance shall include the same in the library funds.
Receipt of property, investment thereof. To receive all property, real and personal, that may be given, bequeathed or devised to the Huntington Memorial Library and to have power to invest and reinvest and to care for and control the same, but all moneys, incomes and funds received from such gifts, bequests or devises shall be paid to and disbursed by the Director of Finance upon the order of the Board of Library Trustees.
It shall be the duty of the Board of Library Trustees, on or before the last day of January in each year, to make to the Common Council a detailed report of the manner in which it shall have expended the money provided for and appropriated to library purposes from any source during the fiscal year of said Board of Library Trustees; and such report shall be published by the Common Council in connection with, and as part of, the annual report of the financial transactions of the City. The Board of Library Trustees shall also make such reports to the Education Department of the State of New York as shall be required by law.
Submission of statement of anticipated expenses. On or before the first day of October of each year, the Board of Library Trustees shall prepare a statement of such sums of money as it shall deem necessary during the next fiscal year which shall begin January 1, annually. Before the meeting of the Board at which said statement is prepared, the Board shall give the Mayor official notice thereof, and the Mayor shall attend said meeting and be accorded the right to inquire into all the items of said statement and all the privileges in said meeting of the members of said Board, except the privilege of voting.
Action by Mayor. Whenever the Board shall finally have determined on the statement of expenses for the ensuing year, it shall present the same to the Mayor or Acting Mayor of the City. If the Mayor, or Acting Mayor, approves such statement he shall sign it and immediately file the same with the City Clerk; if he does not approve of any item therein he shall, within five days, return the statement with his objections endorsed thereon or annexed thereto, to the Clerk of the Board of Library Trustees and the Board shall then proceed to reconsider such statement and if 4/5 of the members then in office agree to sustain the statement as made it shall stand as if it had been approved by the Mayor and shall be immediately filed with the City Clerk. If 4/5 of the members of the Board do not agree to sustain the statement as made, it shall be modified so as to conform to the views expressed by the Mayor in his objections and he shall sign it and file it with the City Clerk. But if he does not approve any item thereof, he shall, within 24 hours, return the same with his objections as before, and the Board of Library Trustees shall continue to present statements as aforesaid until the Mayor's approval be obtained or until 4/5 of the members of the Board agrees to pass the same over his objections; and said statement when thus approved shall be filed with the City Clerk. If the Mayor, or Acting Mayor, fails to sign a statement of moneys required as herein provided, or fails to return, within five days after its submission, said statement with his objections thereto to the Board, said statement shall be filed with the City Clerk in the same manner as if it had been approved.
Tax levy. When such statement is filed with the City Clerk, the Common Council shall then include the amount thereof in the annual levy for City taxes, and the same shall be collected by the Director of Finance under the same terms as other taxes, who shall credit the same when received to the library fund of the Huntington Memorial Library and who shall disburse the same upon orders of the Board signed by the President and Secretary thereof.