[HISTORY: Adopted by the Board of Commissioners of the Village of Ridgefield Park 2-25-1986 by Ord. No. 1-86 (Ch. 18 of the 1985 Code). Amendments noted where applicable.]
Any person presenting a claim for payment to the Village of Ridgefield Park for goods and materials delivered or services rendered shall present the same in the form of a voucher prepared by or obtained from the Village Clerk's office.
The voucher required shall contain the following information:
The name and address of the person, corporation or party that is owed money by the Village.
A detailed bill of items or demand specifying particularly how the bill or demand is made up, with the certification of the party claiming payment that it is correct. The Board of Commissioners, by resolution, may require an affidavit in lieu of said certification, and the Village Clerk may take such affidavit without cost.
A certification of an officer or duly designated employee of the Village having knowledge of the fact that the goods have been received or services were rendered to the Village.
All claims for payment shall be submitted to the Village Clerk or, in his or her absence, the Deputy Clerk for review and approval as to form. The Village Clerk shall be designated as the "certifying and approval officer" as required by N.J.S.A. 40A:5-17(a)(1).
It shall be the responsibility of said certifying and approval officer to verify that all vouchers comply with the requirements of state law and the Village ordinance as to content and form. Said officer shall also ascertain the existence of proper and sufficient appropriations for the payments to be made and determine that there is legal authority for the payment to be made.
Prior to the first regular meeting of each month, the Village Clerk or the individual designated by the Board of Commissioners shall prepare a list of all vouchers to be presented for approval to the Board of Commissioners. It shall be the responsibility of each Commissioner to review the list in advance of the regular meeting.
Each Commissioner shall vote in either the affirmative or the negative as to the entire list of vouchers. If a Commissioner is opposed to the payment of a voucher or vouchers, he or she shall respond in the affirmative generally and in the negative specifically naming the voucher or vouchers which he or she disapproves.
If a specific claim is not approved by a majority of the Commissioners, said claim shall not be paid but shall be referred back to the Village Clerk for such further action as may be directed by the Board of Commissioners.
It shall be the duty of the Village Clerk to record all claims in the official minutes indicating that the Board of Commissioners, by formal action, approved the same, with appropriate record as to any claims disapproved or rejected.
A list of claims approved for payment shall be available for public inspection in the office of the Village Clerk.