[HISTORY: Adopted by the Board of Commissioners
of the Village of Ridgefield Park 2-25-1986 by Ord. No. 1-86 (Ch.
18 of the 1985 Code). Amendments noted where applicable.]
A.
Any person presenting a claim for payment to the Village
of Ridgefield Park for goods and materials delivered or services rendered
shall present the same in the form of a voucher prepared by or obtained
from the Village Clerk's office.
B.
The voucher required shall contain the following information:
(1)
The name and address of the person, corporation or
party that is owed money by the Village.
(2)
A detailed bill of items or demand specifying particularly
how the bill or demand is made up, with the certification of the party
claiming payment that it is correct. The Board of Commissioners, by
resolution, may require an affidavit in lieu of said certification,
and the Village Clerk may take such affidavit without cost.
(3)
A certification of an officer or duly designated employee
of the Village having knowledge of the fact that the goods have been
received or services were rendered to the Village.
A.
All claims for payment shall be submitted to the Village
Clerk or, in his or her absence, the Deputy Clerk for review and approval
as to form. The Village Clerk shall be designated as the "certifying
and approval officer" as required by N.J.S.A. 40A:5-17(a)(1).
B.
It shall be the responsibility of said certifying
and approval officer to verify that all vouchers comply with the requirements
of state law and the Village ordinance as to content and form. Said
officer shall also ascertain the existence of proper and sufficient
appropriations for the payments to be made and determine that there
is legal authority for the payment to be made.
A.
Prior to the first regular meeting of each month,
the Village Clerk or the individual designated by the Board of Commissioners
shall prepare a list of all vouchers to be presented for approval
to the Board of Commissioners. It shall be the responsibility of each
Commissioner to review the list in advance of the regular meeting.
B.
Each Commissioner shall vote in either the affirmative
or the negative as to the entire list of vouchers. If a Commissioner
is opposed to the payment of a voucher or vouchers, he or she shall
respond in the affirmative generally and in the negative specifically
naming the voucher or vouchers which he or she disapproves.
C.
If a specific claim is not approved by a majority
of the Commissioners, said claim shall not be paid but shall be referred
back to the Village Clerk for such further action as may be directed
by the Board of Commissioners.
A.
It shall be the duty of the Village Clerk to record
all claims in the official minutes indicating that the Board of Commissioners,
by formal action, approved the same, with appropriate record as to
any claims disapproved or rejected.
B.
A list of claims approved for payment shall be available
for public inspection in the office of the Village Clerk.
