Township of Deptford, NJ
Gloucester County
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Table of Contents
Table of Contents

§ 2-1
TITLE. 

§ 2-2
DEFINITIONS. 

§ 2-3
WORD USAGE. 

§ 2-4
THE COUNCIL. 

§ 2-4.1
Presiding officer. 

§ 2-4.2
Functions of the Mayor. 

§ 2-4.3
Administration. 

§ 2-4.4
Compensation. 

§ 2-4.5
Meetings; agenda. 

§ 2-4.6
Ordinances; resolutions; contracts. 

§ 2-4.7
Manager-Council relation. 

§ 2-5
(Reserved) 

§ 2-6
GENERAL ADMINISTRATIVE ORGANIZATION. 

§ 2-6.1
Departments. 

§ 2-6.2
Department heads: general powers and duties. 

§ 2-6.3
Appointments; personnel rules and policies. 

§ 2-7
THE MANAGER. 

§ 2-7.1
Qualifications. 

§ 2-7.2
Removal. 

§ 2-7.3
Acting Manager. 

§ 2-7.4
Powers and duties. 

§ 2-7.5
Delegation of duties. 

§ 2-7.6
Township property and insurance. 

§ 2-8
DEPARTMENT OF ADMINISTRATION. 

§ 2-8.1
Creation of department; head. 

§ 2-9
DIVISION OF THE TOWNSHIP CLERK. 

§ 2-9.1
Township Clerk. 

§ 2-9.2
Deputy Clerk. 

§ 2-9.3
Powers and duties of Clerk. 

§ 2-10
(Reserved) 

§ 2-11
through § 2-12. (Reserved) 

§ 2-13
DEPARTMENT OF FINANCE. 

§ 2-13.1
Creation of department; head. 

§ 2-13.2
Divisions. 

§ 2-13.3
Director of Finance. 

§ 2-13.4
Chief Financial Officer. 

§ 2-13.5
Purchasing Agent. 

§ 2-13.6
Sale of real estate; collection of rents. 

§ 2-13.7
Other responsibilities of the department. 

§ 2-13.8
Division of Tax Collection. 

§ 2-13.9
Division of Assessments. 

§ 2-14
through § 2-15. (Reserved) 

§ 2-16
DEPARTMENT OF PUBLIC WORKS. 

§ 2-16.1
Creation of department. 

§ 2-16.2
Responsibilities. 

§ 2-16.3
Delegation of authority. 

§ 2-16.4
Transfer of personnel. 

§ 2-17
through § 2-18. (Reserved) 

§ 2-19
DEPARTMENT OF PUBLIC SAFETY. 

§ 2-19.1
Creation of department; head. 

§ 2-19.2
Police Department. 

§ 2-19.3
School Traffic Guards. 

§ 2-19.4
Division of Emergency Management Services. 

§ 2-19.5
Ambulance, rescue and first-aid squads. 

§ 2-20
DIVISION OF POLICE (DEPTFORD TOWNSHIP POLICE DEPARTMENT). 

§ 2-20.1
Establishment; composition. 

§ 2-20.2
Appointments; qualifications. 

§ 2-20.3
Oaths of allegiance. 

§ 2-20.4
Compensation. 

§ 2-20.5
Rules and regulations. 

§ 2-20.6
Chief of Police; powers and duties. 

§ 2-20.7
Deputy Chief of Police: powers, duties. 

§ 2-20.8
Captain of Police. 

§ 2-20.9
Lieutenant: powers, duties. 

§ 2-20.10
Sergeants. 

§ 2-20.11
Communications operators of the Police Department. 

§ 2-20.12
General duties of members. 

§ 2-20.13
Disciplinary action. 

§ 2-20.14
Residency preference. 

§ 2-20.15
Division of emergency services established. 

§ 2-21
through § 2-22. (Reserved) 

§ 2-23
DEPARTMENT OF COMMUNITY DEVELOPMENT. 

§ 2-23.1
Creation of department; divisions. 

§ 2-23.2
Division of Construction Code Enforcement. 

§ 2-23.3
Office of Division of Planning and Zoning. 

§ 2-24
through § 2-28. (Reserved) 

§ 2-29
DUTIES OF DIVISIONS. 

§ 2-29.1
Preparation of forms and applications. 

§ 2-29.2
Filing of applications, permits, licenses, etc. 

§ 2-29.3
Reports. 

§ 2-29.4
Financial reports and records. 

§ 2-30
OFFICERS AND EMPLOYEES IN GENERAL. 

§ 2-30.1
Dual appointments. 

§ 2-30.2
Transfer of personnel. 

§ 2-30.3
Staff services. 

§ 2-30.4
Vacancies; temporary absences; disabilities. 

§ 2-30.5
Surety bonds. 

§ 2-30.6
Public records. 

§ 2-30.7
Delivery of funds and records. 

§ 2-30.8
Public office hours. 

§ 2-31
TOWNSHIP ATTORNEY. 

§ 2-31.1
Appointment of Attorney. 

§ 2-31.2
Duties. 

§ 2-31.3
Additional duties. 

§ 2-31.4
Special Counsel. 

§ 2-31.5
Residence. 

§ 2-32
TOWNSHIP PROSECUTOR. 

§ 2-32.1
Appointment of; duties. 

§ 2-32.2
Residence. 

§ 2-33
PUBLIC DEFENDER. 

§ 2-33.1
Appointment. 

§ 2-33.2
Representation requirements. 

§ 2-34
TOWNSHIP AUDITOR. 

§ 2-34.1
Appointment; compensation. 

§ 2-34.2
Requirements. 

§ 2-34.3
Powers and duties. 

§ 2-35
TOWNSHIP ENGINEER. 

§ 2-35.1
Appointment; term; compensation. 

§ 2-35.2
Duties. 

§ 2-36
LOCAL HISTORIAN. 

§ 2-37
through § 2-41. (Reserved) 

[Ord. No. 0-1-72, 1967 Code § 2-1]

This Article shall be known and may be referred to as the "Administrative Regulations (1972)".

[Ord. No. 0-1-72, 1967 Code § 2-2]

As used in this chapter and in the interpretation and application of all other ordinances and resolutions heretofore or hereafter adopted by the Township:

CHARTER OR TOWNSHIP CHARTER
Council-Manager Plan E of Chapter 210 of New Jersey Laws of 1950, as amended and supplemented, and any and all general laws (as therein defined) which are or may be applicable to the Township.
CLERK OR TOWNSHIP CLERK
The Municipal Clerk duly appointed pursuant to the Charter.
CODE
In this Article I, the Administrative Code as amended and supplemented.
CODIFICATION
Ordinances heretofore adopted by the Township of Deptford, as identified by chapter within the Code of the Township.
DEPARTMENT
An organization unit or group of organization units of the Township government, established or designated as a "department" by this Article.
DIRECTOR
The administrative head of a department, regardless of his title.
DIVISION
A subunit of a Department.
DIVISION HEAD
The administrative head of the Division regardless of his/her title.
GENERAL LAW
Any law or provision of law, not inconsistent with the Charter, heretofore or hereafter enacted which is by its terms applicable or available to all municipalities, and the following additional laws whether or not such additional laws are so applicable or available to all municipalities: legislation relating to taxation, local courts, education, health, public authorities serving more than one municipality, and municipalities in unsound financial condition.
GOVERNING BODY
The Council created and constituted pursuant to the Charter.
MANAGER
The Township Manager or a designated Acting Manager appointed and serving pursuant to the Charter or Code.
MONTH
A calendar month unless otherwise specifically provided.
PERSON
Any corporation, firm, partnership, association, organization or other entity, as well as individual.
TOWNSHIP OR MUNICIPALITY
The Township of Deptford, in the County of Gloucester, State of New Jersey, as governed by the provisions of the Charter.
YEAR
A calendar year unless otherwise specifically provided.
[Ord. No. 0-1-72, 1967 Code § 2-3]

For the purposes of the Administrative Code and any other ordinances heretofore or hereafter adopted, except as the context may otherwise require:

a. 

The present tense includes the past and future tenses and the future the present.

b. 

The masculine gender includes the feminine and neuter.

c. 

The singular number includes the plural, and the plural, the singular.

d. 

Unless otherwise designated by Statutes, the time within which an act is to be done shall be computed by excluding the first and including the last day and if the last day be a Sunday or a legal holiday, that day shall be excluded.

e. 

"Writing" and "written" include printing, typewriting, stencil duplicating and any other visual mode of reproducing words or figures on paper or paper-like material which is in general use.

[Ord. No. 0-1-72, 1967 Code § 2-4]

The Council shall elect one of its members to serve as Mayor, pursuant to the Charter for a term of one year, and he may succeed himself. The Council may designate a Deputy Mayor from among its members to serve in the place of the Mayor when required in accordance with New Jersey Statutes and the Code of the Township of Deptford.

[Ord. No. 0-1-72, 1967 Code § 2-5; New]

The Mayor shall have only such functions, powers and duties as are prescribed by the Charter, as follows:

a. 

The Mayor shall preside at all meetings of the Council and shall have a voice and vote in its proceedings.

b. 

The Mayor shall execute on behalf of the Township all authorized bonds, notes, contracts and written obligations of the Township.

c. 

Any and all other powers conferred on the Mayor by the Charter or General Law.

[Ord. No. 0-1-72, 1967 Code § 2-6]
a. 

All powers of the Township and the determination of all matters of policy shall be vested in the Council, except as otherwise provided by or pursuant to the Charter, Code, or General Law.

b. 

It is the intention of this section that unless otherwise specifically provided by the Charter, the Township Council shall act in all matters as a body and it is contrary to the spirit of the Charter for any of its members to seek individually to influence the official acts of the Manager, or any other officer, or for the Council or any of its members to direct or request the appointment of any person to, or his removal from, office; or to interfere in any way with the performance by such officers of their duties. The Council and its members shall deal with the administrative service solely through the Manager, and shall not give orders to any subordinates of the Manager, either publicly or privately. Nothing herein contained shall prevent the Council from appointing committees or commissions of its own members or of citizens to conduct investigations into the conduct of any officer or department, or any matter relating to the welfare of the Township, and delegating to such committees or commissions such powers of inquiry as the Council may deem necessary.

[Ord. No. 0-1-72, 1967 Code § 2-7]

Members of the Council shall be paid such sum as shall be provided by ordinance, in the same manner as other Township salaries are paid, in full compensation for their services and expenses except as may be otherwise provided by resolution with respect to occasional and specific expenses.

[Ord. No. 0-1-72, 1967 Code § 2-8]

Council shall, by resolution and in accordance with the Open Public Meetings Act, determine its regular meeting time, provide for special meetings, rules of procedure, its standing order of business and agenda for each meeting. As to any matter not covered by the rules of procedure, Roberts' Rules of Order shall apply.

[Ord. No. 0-1-72, 1967 Code § 2-9]
a. 

Preparation of ordinances and resolutions. Ordinances and resolutions shall be prepared and/or reviewed for presentation to the Council by the Township Attorney upon the request of a majority of Council or at the request of the Manager.

b. 

All ordinances, resolutions and contract documents, shall:

1. 

Be approved as to form and legality by the Township Attorney or his authorized representative.

2. 

Be examined as to administration by the Manager or his authorized representative.

[Ord. No. 0-1-72, 1967 Code § 2-10]

The Manager shall be responsible to the Council for proper administration of the affairs of the Township in accordance with the Faulkner Act. The Manager shall attend all Council meetings, and may participate in Council discussions.

[Ord. No. 0-1-72, 1967 Code § 2-12; New]

There shall be the following administrative departments among and within which the Manager shall allocate and assign all administrative functions, powers and duties of the Township government which are not allocated or assigned to a particular department by the Charter or Code:

a. 

Department of Administration.

b. 

Department of Finance.

c. 

Department of Public Works.

d. 

Department of Public Safety.

e. 

Department of Community Development.

[Ord. No. 0-1-72, 1967 Code § 2-12]

Each department head, under the direction and supervision of the Manager, shall:

a. 

Exercise and discharge such functions, powers and duties as may be allocated and assigned to the department by the Charter or by any ordinance.

b. 

Direct and supervise the work of his department.

c. 

Organize the activities of the department and allocate and assign functions to its employees.

d. 

Have such powers of appointment and removal of subordinates within the department as may be delegated to him by the Manager pursuant to the Charter, subject to the statutes, rules and regulations governing the appointment and removal of employees under the Department of Personnel.

e. 

Unless and until a department head is appointed by the Manager, the Manager shall serve as acting head of the department without additional compensation.

[Ord. No. 0-1-72, 1967 Code § 2-13; New]

The Manager shall be responsible for the administration of personnel rules and policies, the administration of employee appointment and the manner of employee removal, demotion and promotion; the classification of all employees; and the administration of all other personnel policies, procedures and regulations for all of the employees of the Township as declared, defined and set forth in "An Ordinance Establishing Personnel Policies, Procedures and Regulations for All of the Employees of the Township of Deptford, Gloucester County, New Jersey." All Department Heads and all Division Heads, except as provided by General Law, shall serve at the discretion of the Manager and shall not be classified employees under the Rules and Regulations of the Department of Personnel.

[Ord. No. 0-1-72, 1967 Code § 2-14]

The Manager shall be chosen by the Council solely on the basis of his executive and administrative qualifications with special reference to his actual experience in, or his knowledge of, accepted practice in respect to the duties of his office as hereinafter set forth. At the time of his appointment, he need not be a resident of the Township or State, but during his tenure of office he may reside outside the Township only with the approval of Council.

[New]

Removal of the Township Manager shall be done in accordance with N.J.S.A. 40:69A-93.

[Ord. No. 0-1-72, 1967 Code § 2-16]

The Manager may designate a qualified administrative officer of the Township to perform his duties during his temporary absence or disability. In the event of his failure to make such designation, or in the event that the office of Manager is legally unoccupied during such absence, disability or during the period that the office is legally unoccupied, until he shall return, the Council may by resolution appoint an officer of the Township to perform the duties of the Manager during such absence, disability or until he shall return or his disability shall cease, or until the office of Manager has been legally occupied by appointment.

[Ord. No. 0-1-72, 1967 Code § 2-17]

The Manager shall:

a. 

Be the chief executive and administrative official of the Township.

b. 

Execute all laws and ordinances of the Township.

c. 

Appoint and remove a Deputy Manager, if one be authorized by the Council, all department heads and all other officers, subordinates and assistants for whose selection or removal no other method is provided in this section, or as prescribed by New Jersey Law, except that he may authorize the head of a department to appoint and remove subordinates in such department, supervise and control his appointees, and report all appointments or removals at the next meeting thereafter of the Council.

d. 

Negotiate contracts for the Township subject to the approval of the Council; make recommendations concerning the nature and location of Township improvements, and execute Township improvements as determined by the Council.

e. 

See that all terms and conditions imposed in favor of the Township or its inhabitants in any statute, public utility franchise or other contract are faithfully kept and performed, and upon knowledge of any violations, call the same, in writing, to the attention of the Council together with appropriate recommendations.

f. 

Attend all meetings of the Council with the right to take part in the discussions, but without the right to vote.

g. 

Recommend to the Council for adoption such measures as he may deem necessary or expedient, keep the Council advised of financial conditions of the Township, make reports to the Council as requested by it, and at least once a year make an annual report of this work for the benefit of the Council and the public.

h. 

Investigate at any time the affairs of any officer or department of the Township of his own initiation or upon the request of Council.

i. 

Perform such other duties as may be required of the Manager by the Charter, ordinance or resolution of the Council.

j. 

The Municipal Manager shall be responsible to the Council for carrying out all policies established by it and for the proper administration of all affairs of the Township within the jurisdiction of the Council.

[Ord. No. 0-1-72, 1967 Code § 2-18]

The Manager may in his discretion, allocate, assign or delegate functions or powers to a department head for more efficient administration of the Township government, provided that any such delegation, allocation or assignment shall not relieve the Manager of any of his responsibilities under the Charter or Code, nor shall it be inconsistent with any express requirement of the Code. Any such delegation shall be in writing which shall be filed with the Clerk and reported to the Council.

[Ord. No. 0-1-72, 1967 Code § 2-19; New]
a. 

The Manager shall have custody, management and control of all Township property which is not otherwise allocated or assigned to a Department by the Code.

b. 

The Manager shall be required to review the insurance coverage, and make recommendations to the Council to assure that there is adequate insurance coverage to protect the Township against risk of loss from whatever cause. All insurance policies and surety bonds shall be filed for safekeeping with the Township Clerk, who shall be required to maintain an index of insurance policies and surety bonds, which index shall be open for public inspection.

c. 

The Manager shall be responsible for the submission to Township Council for recommendations for the renewal of Township insurance.

[New]

There shall be a Department of Administration, the head of which shall be the Manager.

[Ord. No. 0-1-72, 1967 Code § 2-32; New]

There shall be a Division of the Township Clerk within the Department of Administration, the head of which shall be the Township Clerk (under the direction and supervision of the Manager to the extent permitted by General Law). The Township Clerk shall be appointed by the Council and he/she shall serve for a term of three years, and shall receive such compensation as shall be provided by ordinance. The Municipal Clerk shall be appointed and qualified pursuant to N.J.S.A. 40A:9-133 et seq.

[Ord. No. 0-1-72, 1967 Code § 2-34;]

There shall be a Deputy Clerk or Clerks appointed by the Manager, the number of which shall be determined in accordance with the needs of the community but which number for the purpose of this subsection shall be indefinite. The Deputy or Deputies so appointed shall have all of the powers and shall perform all of the duties of the Township Clerk during such times and for such periods as the Township Clerk shall be absent or otherwise unavailable.

[Ord. No. 0-1-72, 1967 Code § 2-35]

The Township Clerk shall:

a. 

Serve as Clerk of the Council and as Secretary of any special legislative committees of the Council appointed pursuant to the Charter. He/she shall attend all meetings of the Council and of such committees when required by the Chairman thereof, and shall keep the minutes of the proceedings of the Council and of such committees. The minutes of each meeting of the Council shall be signed by the officer presiding at the meeting and by the Clerk.

b. 

Compile all ordinances and all resolutions of a permanent character in books to be provided for that purpose. After each ordinance he shall also publish, engross and certify the proof of publication thereof as required by law. Each ordinance and resolution so engrossed shall be signed by the Mayor and Clerk, who shall attest that it was duly adopted upon a date stated, and when so signed, the engrossed copy shall be deemed to be a public record of the ordinance or resolution. Any omission by the Clerk or the Mayor to engross, sign or certify as herein required shall not impair or affect the validity of any ordinance which has been duly adopted.

c. 

At the close of each year, with the advice and assistance of the Township Attorney, shall bind, compile or codify all the ordinances and resolutions, or true copies thereof, which then remain in force and effect. He shall also properly index the record books, compilation or codification of ordinances and resolutions.

d. 

Have custody of and shall safely keep all records, books and documents of the Township, except those committed by Charter or ordinance to any other office or transferred thereto by the Manager. He shall, upon request and upon the payment of the fees prescribed therefor by resolution of the Council for the use of the Township, furnish a certified copy of any such paper in his custody, under the corporate seal of the Township.

e. 

Cause the corporate seal of the Township to be affixed to instruments and writings when authorized by ordinance or resolution of the Council or when necessary to exemplify any document on record in his office, or to certify any act or paper which from the records in his office shall appear to have been a public act of the Township or a public document. He shall not affix the seal or cause or permit it to be affixed to any other instrument or writing or other paper, unless required by law or ordinance.

f. 

Issue certificates as to liability for assessment for municipal improvements in accordance with provisions of N.J.S.A. 54:5-18.1 et seq. Prior to the issuance of any such certificate, he shall secure from the Director of Public Works his countersignature, which shall indicate that to the best of his knowledge, information and belief, the certificate is correct.

g. 

Issue certificates as to approval of subdivisions of land, as authorized by law, when a land subdivision has been approved in accordance with Chapter 22, Land Subdivision. (See N.J.S.A. 40:55D-1 et seq.). Prior to the issuance of such certificate, he shall secure from the Secretary of the Planning Board his countersignature, which shall indicate that according to the records of the Board and his knowledge, information and belief, the certificate is correct.

h. 

Maintain a current compilation of all rules and regulations, which shall be available for public inspection in his office during business hours. No rule or general regulation made by any department, officer, agency or authority of the Township, except such as relates to the organization or internal management of the Township government or a part thereof, shall take effect until it is filed with the Township Clerk.

i. 

In addition to such other functions, powers and duties as may be prescribed by the Charter and subject to the supervision and direction of the Manager, perform all of the functions required of Clerks by the general election law (Title 19 of the New Jersey Statutes) and any other law or ordinance.

j. 

Administer the license and permit provisions of all regulatory ordinances not expressly assigned by this Code to any department and not required by statute to be administered by another Township officer.

Editor's Note: The Division of Welfare eliminated by Ordinance all responsibilities and jurisdiction has been transferred to the County of Gloucester.
[Ord. No. 0-72, 1967 Code § 2-28; New]

There shall be a Department of Finance, the head of which shall be the Director of Finance and who shall also be the Chief Financial Officer.

[Ord. No. 0-1-72, 1967 Code § 2-29; Ord. No. 0-3-73]

Within the Department there shall be the following divisions:

a. 

Division of Tax Collection, the head of which shall be the Tax Collector.

b. 

Division of Tax Assessments, the head of which shall be the Tax Assessor.

[Ord. No. 0-1-72, 1967 Code § 2-30; New]
a. 

Appointment and compensation. The Director of Finance shall be appointed by the Manager and shall receive such compensation as shall be fixed by a general Salary Ordinance.

b. 

Qualifications. The Director of Finance shall be qualified by training and experience in office management, municipal budgeting, accounting and finance.

c. 

Duties. The Director of Finance shall:

1. 

Be the Chief Financial Officer of the Township.

2. 

Supervise the work of the Department and its divisions.

3. 

Be responsible for the accounting, preauditing, control, receipt, custody and disbursement of Township revenues and expenditures and for all fiscal matters and financial policies of the Township.

4. 

Serve when necessary and without additional compensation as Acting Township Tax Assessor and Acting Township Tax Collector.

5. 

Maintain the continuity of the Department by:

(a) 

Developing, maintaining and enforcing a uniform system of accounts, including forms, standards and procedures for all departments of the municipal government. Any uniform system of accounts shall include appropriate provision for such records and reports as may be prescribed or approved by the Manager for the determination of the cost of performance of each functional program or activity, measured in such work units as may be appropriate thereto, and for such data, records and reports as may be prescribed or approved by the Manager for the preparation and execution of a budget for the expenditure of public funds for capital purposes to give effect to general improvement programs.

(b) 

Maintaining and operating the Township's central bookkeeping and accounting records according to sound accounting principles, and in accordance with the requirements of the Director of the State Division of Local Finance.

(c) 

Auditing all receipts and disbursements of the municipal government and of each of its departments and preauditing all bills, claims and demands against the Township, including payrolls, and require each department head to certify that the materials, supplies or equipment have been received and accepted as specified and that the services have been duly rendered.

(d) 

Controlling all expenditures to assure that budget appropriations are not exceeded, and maintain such books and records as may be required for the proper exercise of such budgetary control.

(e) 

Supervising the purchasing of all materials, equipment or supplies required by the Township.

[Ord. No. 0-11-89 § 1-3]
a. 

Office created. The office of Chief Financial Officer for the Township of Deptford is hereby established.

b. 

The Chief Financial Officer shall be a person who is a "Certified Municipal Officer" appointed by the Municipality as defined by New Jersey Statutes.

c. 

The Chief Financial Officer shall carry out the responsibilities established by the mandates of New Jersey Statutes and Regulations relevant thereto.

d. 

No member of the Township Council of the Township of Deptford shall be appointed as the Chief Financial Officer.

[Ord. No. 0-1-72, 1967 Code 2-31; Ord. No. 84-04-R]

There shall be the Office of Purchasing Agent within the Department of Finance, which shall establish a centralized purchasing system to be implemented as follows:

a. 

The Office shall make all purchases of material, equipment or supplies for the Township and shall be responsible for making all such purchases at the most favorable price for the Township, and shall see to it that the material, equipment or supplies delivered are correct in number or amount and comply with the standards and specifications prescribed by the Office or the governing body.

b. 

Where the calling for bids is required by law or ordinance, or where such procedure will benefit the Township, the Office shall prepare the specifications and notice to bidders and see that the required notices are published.

c. 

Any commodity, equipment or supplies purchased in advance of actual need shall remain in the custody of the Office for delivery to the officer, department or employee needing it at the time its use is required. The Office shall keep records of all purchases made and the destination or ultimate use of such material, equipment or supplies.

d. 

The Office shall cause to be kept an inventory of all Township property in custody; and it shall be the duty of each officer or employee having Township property in his custody to keep an inventory of such property and to furnish a copy thereof to the Office on request.

e. 

The Office shall furthermore have, perform and discharge all the functions, powers and duties prescribed for the Office by General Law, Township ordinance and pursuant to the rules and regulations of any State agency, where applicable.

[Ord. No. 0-1-72, Code § 2-32; New]
a. 

The Director of Finance shall establish and maintain a completed registry of all real property in which the Township of Deptford has acquired an interest pursuant to the provisions of N.J.S.A. 40A:12-22; this registry shall also include a record of all real property which the Township may hereafter acquire, sell or lease. A registry of real property sold or leased shall be maintained by the Director. A duplicate copy of each registry shall be maintained and available for inspection in the Office of the Township Clerk.

b. 

The Director of Finance shall act and perform all duties under this section. He shall likewise act as the collector of rents of all property leased by the Township. In furtherance of these duties he shall maintain appropriate books and records for the collection of rent and for the receipt of money due for the purchase of Township land. Except for the collection of rents, the Director shall not receive any payment from any prospective purchaser or bidder unless it be by cash, check, certified check, money order or other negotiable notes or bills made payable to the order of the Township of Deptford.

c. 

For the sale of Township land all deposits and sums received shall be maintained in a separate escrow account, to be administered by the Director of Finance, which sums shall remain in escrow until the appropriate conveyance of title or interest is made.

d. 

The Director shall recommend to the Township Council those properties to be sold, leased or conveyed. He shall at all times be governed in the administration of this office in execution of his duties by the provisions of State Statute (N.J.S.A. 40A:12-1 et seq.) and the applicable rules and regulations of the Division of Local Finance and other State agencies where applicable.

[Ord. No. 0-1-72, 1967 Code § 2-37; New]
a. 

Under the direction and supervision of the Municipal Finance Director who also serves as the Chief Financial Officer, the Department shall:

1. 

Maintain the Township's central bookkeeping and accounting records, preaudit and control all claims and demands against the Township, as specifically enumerated in subsection 2-13.3.

2. 

Keep and maintain books and records of all financial transactions in accordance with the standards and requirements of the State Division of Local Finance. It shall make monthly reports to the Manager of all receipts, expenditures, commitments and unexpended appropriations. It shall have custody of all investments and invested funds of the Township or in possession of the Township in a fiduciary capacity except as otherwise provided by law, and the investments and invested funds shall be kept safely invested with the advice and approval of the Manager. It shall further have the safekeeping of all bonds and notes of the Township and the receipt and delivery of all Township bonds and notes for transfer, registration or exchange.

3. 

Be responsible for the administration of all financial duties and functions as specifically enumerated in subsection 2-13.3.

b. 

The Chief Financial Officer shall:

1. 

Have, perform and exercise all the functions, powers and duties as are provided by the Charter and Municipal ordinances relating to Municipal treasurers, and he shall keep proper records and shall report to the Township Manager at least monthly, all receipts and deposits made by him and shall in such report account for all moneys for which he is responsible.

2. 

Receive all monies through Central Purchasing from any source by or on behalf of the Township or any department, board, office or agency, except as otherwise provided by Charter or Municipal ordinance, who shall on the next ensuing bank day after their receipt, deposit them to the credit of the Township in an authorized public depository to the credit of the proper account. Reports of such payments to the Chief Financial Officer shall be made at the end of each calendar month by the Municipal Clerk and the Tax Collector, and shall be made by other officers, agencies, departments and boards as provided by law.

3. 

The Chief Financial Officer shall have custody of all current funds of the Township and shall make disbursements therefrom in accordance with the Code.

[Ord. No. 0-1-72, 1967 Code § 2-38; New]

Within the Department of Finance there shall be a Division of Tax Collection, the head of which shall be the Tax Collector, who shall be appointed by the Manager pursuant to law.

a. 

The Tax Collector shall have, perform and exercise all the functions, powers and duties as are provided by the Charter, Municipal ordinances and General Law relating to municipal tax collectors, and he shall keep proper records and shall report to the Director of the Department at least monthly all receipts and deposits made by him and shall in such report account for all moneys for which he is responsible.

b. 

The Tax Collector shall receive and collect all moneys assessed or raised by taxation or assessment for any purpose. He shall keep a current record for all tax title liens, advising the Director promptly as liens become subject to foreclosure under the law. He shall enforce the payment of delinquent taxes by the means provided by law as soon as the same become delinquent.

c. 

The Tax Collector shall also serve as Municipal Tax Search Officer and Collector of Assessments.

d. 

The Office of the Tax Collector shall be responsible for Central Receipting. Central Receipting shall receive, post and give receipts for all funds received by the Township or any Department, Board, Office or Agency, and turn the same over to the Chief Financial Officer.

[Ord. No. 0-1-72; 1967 Code § 2-39; Ord. No. 0-3-73]
a. 

Within the Department of Finance, there shall be a Division of Tax Assessments, the head of which shall be the Tax Assessor. The Tax Assessor shall meet the certification requirements provided for in N.J.S.A. 54:1-35.25 et seq. He shall have, perform and discharge all the functions, powers and duties prescribed for assessors by the Charter and ordinances and shall further make appraisals of property for any municipal purpose upon direction of the Manager.

b. 

There may be a Deputy Tax Assessor who shall generally assist the Tax Assessor in the proper performance of all his duties. The Deputy Tax Assessor shall also have all of the powers and perform all of the duties vested in the Tax Assessor at such times as he shall be absent from the Township or unable to serve by reason of disability or otherwise.

c. 

The appointment of the Tax Assessor shall be by the Township Council as provided by general law and ordinance for a term of four years.

[Ord. No. 0-1-72, 1967 Code § 2-40; New]

There shall be a Department of Public Works, the head of which shall be the Director of Public Works who shall be appointed by the Manager and who shall receive such salary as shall be fixed by the General Salary Ordinance.

[Ord. No. 0-1-72, 1967 Code §§ 2-40—2-44]
a. 

Streets. The Department shall:

1. 

Maintain, repair, construct and reconstruct public roads, streets and drainage facilities of the Township.

2. 

Maintain, repair and provide public works and services to the playgrounds of the Township; and trim, plant and care for shade trees, public parks and greens.

3. 

When and where required, maintain Township streets and roads in a clean and safe condition for passage, free of obstructions and hazards, and remove snow and ice therefrom as required.

4. 

In cooperation with the Township Engineer and the Department of Community Development, shall administer and enforce Section 13-1, Construction and Maintenance of Streets and Sidewalks.

b. 

Sanitation.

1. 

Supervise contracts for the collection and disposal of domestic garbage, trash and other wastes.

2. 

Where and when required, maintain and repair Township buildings and properties, and provide custodial and janitorial services therefor, including real estate acquired by tax foreclosure or otherwise.

3. 

Operate and maintain Township services for the collection and disposal of yard waste.

c. 

General services. The Department shall:

1. 

Provide technical and mechanical services required by any department, subject to the direction of the Manager and/or Department Head.

2. 

Provide for the care, storage, use and disposition of motor vehicles and motorized equipment of the Township, except as the Manager shall otherwise direct.

d. 

Streetlighting. The Department shall:

1. 

Provide for the proper maintenance, operation and replacement of existing streetlights in the Township.

2. 

Under the direction of the Manager, provide for the installation of additional streetlighting, where required.

3. 

Maintain appropriate surveys and records of existing streetlights and submit a status report upon the request of the Manager.

[Ord. No. 0-1-72, 1967 Code § 2-45]

The Director of Public Works shall receive such compensation as shall be fixed by a general Salary Ordinance. He shall be qualified by training and experience for the duties of his office. He shall be subject to the direction and supervision of the Manager and shall be responsible for the proper and efficient conduct of all public work functions of the Township government and shall supervise and direct the work of the Department.

[Ord. No. 0-1-72, 1967 Code § 2-46; New]

When and where required, the Director may, temporarily, transfer or assign personnel to effect the purposes and duties prescribed herein. All transfers shall be in accordance with New Jersey Law.

[Ord. No. 0-1-72, 1967 Code § 2-47; New]

There shall be a Department of Public Safety, the head of which shall be the Chief of Police.

[New]

The Police Department shall be organized, constituted and administered in accordance with Section 2-20.

[Ord. No. 0-1-72, 1967 Code § 2-51; New]

Upon recommendation of the Director, the Township Manager shall appoint, in the manner designated by law, school traffic guards to control, manage and enforce pedestrian safety within the Township. School traffic guards shall be subject to the direction of the Director of Public Safety and paid in a manner designated by a general Salary Ordinance and resolutions for the payment of employees within the Township.

[Ord. No. 0-1-72, 1967 Code § 2-52; New]

Within the Department of Public Safety there shall be a Division of Emergency Management Services, the head of which shall be the Emergency Management Coordinator who shall have the functions, powers and duties as described herein.

[Ord. No. 0-1-72, 1967 Code § 2-54]

All ambulance, rescue and first-aid squads operating within the Township shall be classified as services within the Department of Public Safety and, where required, shall come under the general supervision and control of the Director of Public Safety.

[Ord. No. 3-25-68; Ord. No. 7-13-70; Ord. No. 0-12-73; 1967 Code § 51-1; Ord. No. 1-96, §§ 1, 2; New]
a. 

A Police Department is hereby established in the Township of Deptford, under the name of "Deptford Township Police Department".

b. 

The Police Department shall consist of the Chief of Police, and such other Deputies, Captains, Lieutenants, Sergeants of Police and any such number of Police Officers and other employees as shall be deemed necessary by the Township Manager to preserve peace and good order within the Township.

c. 

The Chief of Police shall be held responsible for the discipline and performance of duty by all members of the Department.

[Ord. No. 3-25-68; Ord. No. 0-12-73; 1967 Code § 51-2; New]
a. 

All members of the Police Department shall be appointed by the Township Manager upon recommendation submitted by the Director of Public Safety.

b. 

Police Officer.

1. 

All applicants for appointment as an officer or member of the Police Department shall meet all requirements prescribed by the statutes of the State of New Jersey in such case made and provided, as amended by Municipal ordinance and/or ordinances.

2. 

Applicants shall submit to and pass such physical and psychological examination as may be prescribed.

3. 

Applicants shall submit to and successfully pass such written or oral examinations as may be prescribed.

4. 

All appointments of Police Officers shall be made by the Township Manager in accordance with the rules prescribed by the New Jersey Department of Personnel.

[Ord. No. 3-25-68; 1967 § 51-4]

Every member of the Police Department, before entering upon the performance of their duties, shall take and subscribe an oath or affirmation to bear true faith and allegiance to the government established in this State under the authority of the people, to support the Constitution of the United States and the Constitution of the State of New Jersey, and to faithfully, impartially and justly discharge and perform all the duties of their respective office, which oath or affirmation shall be filed with the Municipal Clerk.

[Ord. No. 3-25-68; 1967 Code § 51-5]

The compensation of members of the Police Department shall be fixed by the Salary Ordinance

Editor's Note: The currently effective Salary Ordinance is on file in the office of the Township Clerk and is available for examination during office hours.
of the Township.

[Ord. No. 3-25-68; 1967 Code § 51-6; New]
a. 

All Rules and Regulations of the Township Police Department, which was previously adopted, amended or supplemented are adopted herein.

b. 

The Township Manager, as the Appropriate Authority, is hereby empowered to make and establish, amend or repeal, by resolution or ordinance, such rules and regulations, not inconsistent with the laws of this State or ordinances of the Township, for the government and control of the members of the Police Department, as may be deemed expedient and proper to carry out the objects of this section and with the view to making the Police Department and all the officers and members thereof efficient, vigilant, prompt and useful to the Township. Such rules and regulations may prescribe the duties of the Chief of Police and all other Police Officers more specifically than is herein contained, and may provide such penalties not inconsistent with law as may be deemed necessary and expedient for the proper regulation of the Police Department.

c. 

All rules and regulations made pursuant hereto shall be in writing, and the original copy shall be filed in the office of the Township Clerk and a copy in the office of the Chief of Police, and shall be binding on all persons subject to the jurisdiction of the Department after notice thereof. A typewritten or printed copy of such rules shall be delivered to each member of the Department and a copy or copies shall be posted conspicuously in the headquarters of the Department, and such delivery or posting shall be deemed notice of the adoption and effectiveness thereof to those subject thereto.

[Ord. No. 3-25-68; 1967 Code § 51-7; Ord. No. 0-2-85, § 2; Ord. No. 1-96 § 2]
a. 

The Chief of Police shall be the executive head of the Police Department, subject to all rules and regulations authorized by this section and any amendments thereto, and it shall be his duty and direct responsibility for the conduct, efficiency and management of the Department, subject at all times to the rules and regulations of the Police Department, as established, and instructions and orders of the Township Manager. All orders and instructions to the members of the Police Department shall be made to the Chief or, in his absence, through the next ranking superior officer.

b. 

The Chief of Police shall have power to assign the members of the Police Department to any duties for the protection of life, health and public safety and to enforce the laws of the State of New Jersey, the ordinances of the Township and the rules and regulations of the Police Department.

c. 

It shall be the duty of the Chief, or, in his absence, of the officer in charge, to confer with the Township Manager, and to make a report monthly and annually to the Township Manager of the activities of the Police Department, as well as in specific cases as requested, and to make such recommendations as he shall deem wise and appropriate.

d. 

The Chief of Police shall have under his control all records and property of the Police Department. He may designate any member of his Department to prepare the reports and keep the records in such manner as he may prescribe, as well as to take charge of such records and any other property coming into the custody of the Department.

e. 

The Chief of Police shall see that all persons connected with the Department are properly instructed in their duties, and shall give particular attention to the training and instructions of the members thereof.

f. 

He shall keep a record in his office of the names, ages, nationalities, places of residence and date of appointment of each and every officer, and the date and cause of removal of any officer. He shall also cause these records to be kept in accordance with good Police practices. He shall report all violations of the rules and regulations of the Department which require personal action to the Township Manager. He shall further keep a record of the conduct of any of the members of the Department, both of a critical and or commendatory nature.

g. 

The Chief of Police shall have supervision over all members of the Police Department and Clerks of such Department.

h. 

In the absence of the Chief of Police, the Chief shall designate one of the next highest ranking officers to serve as Acting Chief. In the event of incapacity of the Chief of Police, the Township Manager shall designate one of the highest ranking officers to perform in the absence of the Chief of Police.

[Ord. No. 3-25-68; 1967 Code § 51-7.1; Ord. No. 0-2-85, § 2; Ord. No. 1-96, §§ 1, 2; New]
a. 

The Deputy Chief of Police, if appointed, shall fulfill all duties and responsibilities designated by Statute and other designated duties by the Chief of Police.

b. 

The Deputy Chief shall be direct assistant to the Chief of Police.

c. 

In the absence of or incapacity of the Chief of Police, the Deputy Chief shall perform the duties of the Chief of Police.

[New]

The Captain of Police, if one is appointed, shall fulfill all duties and responsibilities designated by Statutes and other duties designated by the Chief of Police.

[Ord. No. 3-25-68; 1967 Code § 51-7.1; Ord. No. 0-2-85, § 2; Ord. No. 1-96, §§ 1, 2; New]

The Lieutenant of Police shall fulfill all duties and responsibilities designated by Statutes and other duties designated by the Chief of Police.

[Ord. No. 3-25-68; 1967 Code § 51-8; Ord. No. 1-96, §§ 1, 2]

The Sergeants shall have such duties and responsibilities designated by Statutes and other duties designated by the Chief of Police.

[Ord. No. 3-25-68; 1967 Code § 51-9; Ord. No. 0-2-85, § 2; Ord. No. 1-96, §§ 1, 2; New]
a. 

Under the direction of the Chief of Police or his designee, Communications Operators shall perform all duties relative to keeping the records of their tour or duty, answering telephone calls, directing calls to the appropriate persons, dispatching police personnel, or such other duties directed by the Chief of Police.

b. 

They shall be on active duty at all such hours as prescribed by the Chief of Police.

c. 

Members of the Police Department, in the absence of the regular Communications Officer, may perform the duties of such dispatcher during such term of duty.

[Ord. No. 3-25-68; 1967 Code § 51-10]
a. 

All members of the Police Department shall perform all duties provided by law and any further duties as set forth by the Chief of Police.

b. 

Each member of the Police Department shall devote his full time and attention to the services of the Department. Although certain hours may be allotted for the performance of regular tours of duty, officers are considered at all times available for duty and must act promptly at any time their services are required except when on authorized leave or in the event of disability. No permanent officer of the Police Department shall hold either full or part-time employment other than that of Police Officer of the Township without the written permission of the Chief of Police.

[Ord. No. 3-25-68; 1967 Code § 51-11; New]

Each permanently employed member of the Police Department shall hold his office during good behavior and efficiency and shall not be suspended, removed, fined or reduced in rank or salary for political reasons or for any other cause than incapacity, misconduct, or disobedience of rules and regulations established for the government of the Police Department or for such other reasons provided in N.J.S.A. 11A-1 et seq. and the New Jersey Administrative Code promulgated thereto. The right to a hearing shall be governed by N.J.S.A. 11A-1 et seq. and the New Jersey Administrative Code promulgated thereto.

[New]

In all matters of appointment, residents of the Township of Deptford shall be given preference pursuant to the New Jersey Department of Personnel.

[Ord. No. 0.2.97 § 1; Ord. No. 0.6.97 § 2-54]
a. 

Division established. The Division of Emergency Services in the Police Department is hereby created.

b. 

Head of division; appointment. The Division shall be headed by the Emergency Management Coordinator who shall be appointed by the Township Manager.

c. 

Supervision by Chief of Police. The Division and the Emergency Management Coordinator shall be under the supervision of the Chief of Police or his designee.

d. 

Duties. The Division shall be responsible for:

1. 

Emergency management;

2. 

Paid and volunteer ambulance service;

3. 

911 compliance;

4. 

Right-to-know compliance.

e. 

All volunteers shall be subject to recognition by the Emergency Management Coordinator, Chief of Police, and Township Manager, and shall maintain training standards equal to or greater than the standards for medical personnel set forth by the New Jersey State Department of Health, Emergency Medical Services.

f. 

Ambulance, rescue and first aid squads. All ambulance and emergency medical services to be provided within the corporate boundary lines of the Township of Deptford shall be provided by the Division of Emergency Services.

[Ord. No. 0-1-72, 1967 Code § 2-55; Ord. No. 0-9-17; Ord. No. 0-21-78; New]
a. 

There is hereby created a Department of Community Development, the head of which shall be the Director of Community Development.

b. 

There shall be the following divisions in the Department:

1. 

Division of Construction Code Enforcement.

(a) 

Office of Code Enforcement.

2. 

Division of Planning and Zoning.

[Ord. No. 0-1-72, 1967 Code § 2-58; Ord. No. 0-21-78]
a. 

Within the Department of Community Development, there shall be a Division of Construction Code Enforcement, the head of which shall be the Construction Official appointed pursuant to Section 10-1 of this Code and New Jersey Law and under the supervision of the Director of the Department of Community Development.

b. 

Appointment of construction official. A qualified Construction Code Official shall be appointed by the Manager pursuant to Statute. He shall be paid such compensation as shall be fixed by a general Salary Ordinance.

c. 

Duties of construction official.

1. 

The Construction Official shall be charged with the administration and enforcement of the Uniform Construction Code, all construction, housing and maintenance codes duly adopted by the Township Council, Section 10-1 of this Code, and the administration of the Uniform Construction Code Enforcing Agency established pursuant thereto. He shall undertake such other duties as may be prescribed by general law and ordinance.

2. 

The Construction Official shall, when required, in the absence or disability of a designated enforcing officer, serve as substitute enforcing officer for the administration and enforcement of Section 10-3, Housing Code; Section 4-8, Junkyards; Section 3-2, Littering; Chapter 11, Property Maintenance; Section 10-4, Unsafe Structures; and Section 4-6, Establishments for the Sale, Rental and Repair of Motor Vehicles, and as substitute Public Officer for administering the provisions of N.J.S.A. 2A:42-85 to 2A:42-97.

3. 

The Construction Official shall perform such inspections, investigations and other duties as the Department Head or Township Manager may direct under present statute, codes, ordinances, rules and regulations or pursuant to statute, codes, ordinances and rules and regulations hereinafter adopted.

d. 

This Division shall, to the extent practicable, consolidate and coordinate all regulatory inspections relating to the construction, maintenance, use and occupancy of buildings and structures which are not vested in any other department or division by the Administrative Code; and shall, to the extent practicable, provide for cooperative inspection and enforcement with such regulatory inspections as may be vested in any other department or division by the Administrative Code; and shall, to the extent practicable, provide for cooperative inspection and enforcement with such regulatory inspections as may be vested in any other department, division thereof or public agency.

e. 

Construction subcode officials. Those persons appointed as subcode officials in accordance with Section 10-1 of this Code shall be under the direction and supervision of the Construction Official subject to the direction and supervision of the Director of Community Development to the extent permitted by law. The Manager may appoint such additional personnel as may be required.

f. 

Within the Department of Community Development, there shall be an Office of Licensing, Inspections and Code Enforcement. The Manager shall appoint Housing and Code Enforcement Officials who shall be responsible to the Director of Community Development who shall have the following duties:

1. 

Shall administer and enforce inspections and Code enforcement under the following Township regulations: Chapter 20, Service Stations; Section 3-2, Littering; Chapter 21, Property Maintenance. It shall make such inspections and conduct such investigations as may be necessary related to such administration and enforcement.

2. 

Administer the inspection and Code enforcement in connection with Section 4-6, Establishments for the Sale, Rental and Repair of Motor Vehicles. It shall make such inspections, investigations and perform all duties necessary as required to effect the intent, administration and enforcement of this Chapter.

3. 

Issue and/or execute all orders and notifications resulting from decisions on all ordinances and codes administered; and prosecute violations thereof.

4. 

Perform such inspections and other duties as the Township Manager may direct in the enforcement of Section 4-8, Junkyards, of this Code.

5. 

The Code Enforcement Officer shall, when required, in the absence or disability of the delegated enforcing officer serve as substitute enforcing officer for the administration and enforcement of Section 10-1, Building Code.

6. 

Perform such other duties as the Manager may require under present statutes, codes, ordinances, rules and regulations, or pursuant to statutes, codes, ordinances, rules and regulations hereinafter adopted.

7. 

Administer and enforce the Property Maintenance Code as adopted in Chapter 11, Property Maintenance Section 11-1.

8. 

The Housing and Code Enforcement Officer shall be designated as a Public Officer to administer and enforce Section 10-4, Unsafe Structures. He shall assume the duties of custodian pursuant to subsections 10-4.16 through 10-4.18 of this Code.

9. 

This Division shall perform such other duties as the Manager may require under present statutes, codes, ordinances, rules and regulations, or pursuant to statutes, codes, ordinances, rules and regulations hereinafter adopted.

g. 

Additional duties of the Division of Construction Code Enforcement.

1. 

Other projects. Administer housing and building programs sponsored by the Township.

2. 

Investigation of citizen complaints and enforcement: substandard dwellings.

(a) 

This Division shall be responsible for investigating all citizen and tenant complaints in regard to substandard, unsafe, and unsanitary housing conditions alleged to exist within the Township. Accordingly, the Housing Officer shall act as the public officer to administer, enforce and maintain proceedings on behalf of the Township as defined in "An Act Promoting Safe and Sanitary Housing for Tenants of Substandard Dwellings and Supplementing Chapter 42 of Title 2A of the New Jersey Statutes" (N.J.S.A. 2A:42-85 to 2A:42-97). Where an apparent criminal violation of statute or ordinance is alleged, such complaint shall be investigated jointly with and under the supervision of the Township Police Department or such other designated law enforcement agency. (The grant of powers and duties enumerated herein shall be supplemental to the delegation of authority pursuant to Section 10-4 of this Code.)

(b) 

Shall maintain a permanent record of all complaints received, investigations made, and the disposition thereof and make such report and/or recommendations to the appropriate administrative department, division or Township Council.

[Ord. No. 0-1-72, 1967 Code § 2-63; Ord. No. 0-38-75; New]
a. 

There shall be a Division of Planning and Zoning, the head of which shall be the Director of Community Development.

b. 

Duties. The Director shall have the following duties:

1. 

When requested by the Planning Board or Manager, the Director shall coordinate research studies and prepare and recommend a comprehensive plan, including the development of more detailed plans and programs based on the comprehensive plan for area renewal, conservation, rehabilitation or redevelopment.

2. 

The Director shall review and submit written comments to the Manager, Township Council or Planning Board upon all proposals to amend the Zoning Ordinance, Subdivision Ordinance, Official Map and Standards Ordinance and such other ordinances as the Manager, Township Council or Planning Board may refer to him. He shall make recommendations for the updating and revision of the ordinances concerned or for the adoption of new ordinances related thereto.

3. 

The Director shall coordinate the maintenance of the Official Zoning Map and keep it up-to-date.

4. 

Where authorized or directed by the Planning Board, he shall provide information to the public on community development problems and develop a program of citizen participation in furtherance of proper planning and municipal development.

5. 

Attend the meetings of the Planning Board and coordinate the rendering of professional services and opinions as may be required.

6. 

When requested, shall assist other departments in the development of specific projects.

7. 

Shall administer the Uniform Development Ordinances.

8. 

Documents. The Division Head shall maintain all papers, documents, memorandums, reports and other materials relating to the administration of this Division.

9. 

Shall supervise and coordinate acceptance of applications for and the granting of licenses required by the Board of Health.

[Ord. No. 0-1-72; 1967 Code § 2-59]

Each Division shall prepare such applications and forms necessary to carry out its duties. Such documents shall be approved by the Manager and Solicitor prior to publication and use.

[Ord. No. 0-1-72, 1967 Code § 2-60]

All applications received, permits and/or licenses issued by each Division shall be assigned by year a permanent numerical designation and indexed in proper sequence in a journal which shall be maintained for public inspection. All other proceedings, orders and records of each Division shall be processed, filed and indexed in such manner as the Manager may approve, and shall be maintained for public inspection.

[Ord. No. 0-1-72, 1967 Code § 2-61; New]

Each Division shall file with the Manager and Township Council such report as the Manager and/or Township Council may direct.

[Ord. No. 0-1-72, 1967 Code § 2-62]

Each Division shall maintain an appropriate system of financial accounts and records for the receipt and distribution of funds acquired in the operation of its duties. Such system of accounts and records, as well as the manner of distribution and disbursement of funds, shall be approved by the Chief Financial Officer and Manager.

[Ord. No. 0-1-72, 1967 Code § 2-79]

The Manager may serve as head of one or more departments. The Manager may appoint the same person to serve as head of two or more departments; and a department head may also be appointed by the Manager to serve as head of a division within his department without additional compensation.

[Ord. No. 0-1-72, 1867 Code § 2-64]

When and where required, the Manager may, temporarily and permanently, transfer or assign personnel of any division to another to effect the purposes and duties prescribed herein. All transfers shall be made in accordance with the Laws of New Jersey.

[Ord. No. 0-1-72, 1967 Code § 2-78]

The Manager shall appoint and may remove such technical, professional and clerical personnel as may be required for the administration of any office, board or commission referred to in this section, in accordance with the Charter.

[Ord. No. 0-1-72, 1967 Code § 2-81]

In the event of the temporary absence or disability of any administrative officer or employee, or in the event of a vacancy in any office, the Manager or Acting Manager may designate a qualified person to serve in such office temporarily in an acting capacity, and any such appointee shall have all the functions, powers and duties of an incumbent until such absence or disability terminates or such vacancy is filled by an appointment.

[Ord. No. 0-1-72, 1967 Code § 2-81; Ord. 0-22-74; New]
a. 

Every officer or employee of the Township who, by virtue of his office or position, is entrusted with the receipt, custody or expenditure of public moneys or funds, and any other officer or employee who may be required so to do by the Council, shall before entering upon the duties of his office or position execute and deliver a surety bond in such amount as may be fixed by resolution of Council or as determined by State statute or regulations, binding him to the Township in its corporate name and conditioned upon the true and faithful performance of his duty. Each office or employee required by law to give bond shall execute such a bond with sufficient surety and deliver his bond to the Clerk.

b. 

In every case in which any person is required by the laws of the State or by any ordinance to give bond for the faithful performance of his duties, such bond shall be secured by a corporate surety authorized to do business in this State and the premium therefor shall be paid by the Township. Nothing in this subsection shall be construed to prevent the use of one or more blanket bonds when so approved.

c. 

Professional liability insurance.

1. 

Every officer or employee of the Township who by virtue of his office or position provides professional services for the benefit of the Township shall maintain a professional liability insurance coverage providing an amount of coverage to be determined by the Township Manager.

2. 

The term "professional services" means services rendered or performed by a person authorized by law to practice a recognized profession and whose practice is regulated by law, including but not limited to the Township Auditor, Township Engineer and Township Solicitor.

3. 

Whenever the Township Council so determines, it may require additional liability insurance, it may require an increase in liability insurance for the purpose of that project.

[Ord. No. 0-1-72, 1967 Code § 2-82]
a. 

Be provided upon request in accordance with the procedures adopted by the Township Manager.

b. 

Be made available within a reasonable time during office hours pursuant to N.J.S.A. 47:1A-1 et seq. Public Records Act.

[Ord. No. 0-1-72, 1967 Code § 2-83]

Upon the termination of the term of office or the employment of any officer or employee, he shall forthwith deliver to his successor or, if there is no successor, to the Manager all moneys, papers, books, memoranda, accounts and data of any official nature whatever pertaining to his office.

[Ord. No. 0-1-72, 1967 Code § 2-84]

The public, administrative and executive business offices shall be open for the transaction of public business between such hours as the Manager may prescribe with the approval of the Council, except as otherwise provided by law. All Departments in times of emergency shall provide Municipal services for 24 hours a day. The Manager or a Department Head may require any officer or employee to be in attendance for work on any day or days whenever he determines that a public exigency or emergency so requires.

[Ord. No. 0-1-72; 1972 Code § 2-20a]

The Township Attorney shall be appointed by the Council by a majority vote of a quorum of its members and shall serve for a term of one year from the first day of January of the year of his appointment and until his successor has been appointed and qualified. The Attorney shall be an attorney at law of New Jersey. In lieu of appointing an individual attorney, Council may appoint a firm of attorneys, all members of which shall be attorneys-at-law of New Jersey. The Attorney shall be appointed in a manner consistent with the Local Public Contracts Law and shall execute a written contract with the Township and the Township Attorney shall receive such compensation as shall be agreed upon by the Township Council.

[Ord. No. 0-1-72; 1972 Code § 2-20b]
a. 

The Township Attorney shall:

1. 

Represent the Township in all legal matters and shall advise and assist the Council, the Manager and the Departments as required in the administration of Township Government.

2. 

Attend meetings of the Council, draft ordinances and resolutions as directed by the Manager or the majority of the members of Council, and give opinions and rulings on questions of law which may arise at Council meetings at the request of a majority of the members of Council or the Township Manager.

3. 

Prepare or approve all legal instruments relating to the business of the Township.

4. 

Represent the Township in any litigation, and conduct trials, appeals and other proceedings affecting the interest of the Township as he may in his discretion determine to be necessary or desirable, subject to the approval of the Council.

[Ord. No. 0-1-72; 1972 Code § 2-20c]
a. 

The Township Attorney shall also:

1. 

Maintain records of all action suits, proceedings and matters which relate to the Township's interest, and report thereon as the Manager or Council may require.

2. 

Have power to enter into any agreement, compromise or settlement or any litigation in which the Township is involved, subject to the prior approval or ratification of the Council.

3. 

Upon the termination of his service with the Township, forthwith surrender to his successor all Township property, papers and records, together with written consent to substitution of his successor in any pending actions or proceedings.

[Ord. No. 0-1-72; 1972 Code § 2-20d; New]

Whenever he deems that the interests of the Township so require, the Township Attorney, may recommend to the Township Council the appointment of special counsel with the approval of the Council and within the limits of available appropriations, may appoint special counsel to assist him in the preparation, trial or argument of any issue or in such other capacity as he may determine. If the Township Attorney should be disqualified with respect to any matter or recommend the appointment of special counsel for any reason, the Council may appoint special counsel to represent the Township for and with respect to such matter, within the limits of available appropriations.

[Ord. No. 0-1-72, 1967 Code §§ 2-20, 2-22; New]

The Township Attorney need not be a resident of the Township.

Editor's Note: For provision concerning Application Fees for Public Defender, see subsection 2-33.2 of this Code.
[Ord. No. 0-1-72, 1967 Code § 2-21; New]
a. 

Whenever required for the conduct of matters before the Municipal Court or for appeal from the Municipal Court to the Superior Court, the Council may appoint a Township Prosecutor who shall serve for a term not to exceed one year.

b. 

The Prosecuting Attorney shall prosecute the criminal, quasi-criminal, disorderly persons offenses, motor vehicle offenses and any other matters in which the Municipal Court of the Township of Deptford has jurisdiction pursuant to law and rule of the Supreme Court. The Prosecutor shall receive such compensation for services as shall be fixed by the general Salary Ordinance

Editor's Note: The currently effective Salary Ordinance of the Township is on file in the office of the Township Clerk and is available for examination during office hours.
plus such fees for the defense of such appeals as shall be deemed reasonable, and such fees as are chargeable by the Township or State Police discovery.

[Ord. No. 0-1-72, 1967 Code § 2-22]

The Township Prosecutor need not be a resident of the Township.

[Ord. No. 0.20.00]

Pursuant to N.J.S.A. 2B:24-1 et seq., the Office of Public Defender is hereby recognized in the Township of Deptford and a Public Defender shall be appointed annually by Township Council whose salary shall be established by way of agreement approved and executed simultaneously with such appointing resolution.

[Ord. No. 0.2.00]

Pursuant to the requirements of N.J.S.A. 2B:24-1 et seq. and 2B:24-17, the Municipal Court Judge is hereby authorized to require a person applying for representation by a Municipal Public Defender or Court-approved counsel to pay an application fee of not more than $200 pursuant to the terms of N.J.S.A. 2B:24-1 et seq.

Editor's Note: The currently effective Salary Ordinance of the Township is on file in the office of the Township Clerk and is available for examination during office hours.
[Ord. No. 0-1-72, 1967 Code § 2-23]

An independent auditor shall be appointed by the Council pursuant to general law, by a majority vote of its membership for a term of one year from the first day of January in the year of his appointment and until his successor is appointed and qualified. He shall receive such compensation as may be agreed upon and determined by the Council.

[Ord. No. 0-1-72, 1967 Code § 2-24]

The Auditor shall be a registered municipal accountant of the State of New Jersey, but need not be a resident of the Township. In lieu of appointing an individual auditor, the Council may appoint a firm of auditors, one or more members of which shall be a registered municipal accountant of New Jersey.

[Ord. No. 0-1-72, 1967 Code § 2-25]

The Auditor shall make the annual audit and shall have the powers and perform the duties prescribed by general law, ordinance or rules and regulations of the Division of Local Finance in the Department of the Treasury of the State of New Jersey. He shall also perform such duties and render such services as may be prescribed by resolution or motion of the Council or at the direction of the Manager.

[Ord. No. 0-1-72, 1967 Code § 2-26]

There shall be a Township Engineer who shall be appointed by the Manager for a term not to exceed three years, and shall be under a contract for services to be performed with the Township. In lieu of appointing an individual, the Manager may appoint a firm of engineers. The member of the firm acting as Township Engineer shall be a licensed civil engineer of the State of New Jersey. The Township Engineer shall receive such compensation as may be agreed upon and determined by the Council.

[Ord. No. 0-1-72, 1967 Code § 2-27]

The Township Engineer shall perform such duties as are prescribed by general law and ordinance, and in addition shall be subject to approval by a majority of Township Council or the Manager:

a. 

Prepare or cause to be prepared plans, designs and specifications for public works and improvements undertaken by the Township either on force account or by public contract.

b. 

Provide and maintain surveys, maps, plans, specifications and control records with respect to public works and facilities owned or operated by the Township.

c. 

Provide technical and engineering advice and assistance to other Township departments as needed.

d. 

Maintain all papers, documents, memoranda, reports and other materials relating to the administration of engineering duties of the Township Engineer within the property of the Township. Upon the termination of his services with the Township, the Township Engineer shall forthwith surrender to the Township all such property.

e. 

Provide services to the Tax Assessor to update the Tax Map on a current basis.

f. 

Attend all Council meetings and Planning Board meetings as requested by the Manager, and/or Township Council.

g. 

Provide planning and general inspection advice as directed by the Manager to other departments.

[Ord. No. 0.16.98]
a. 

The position of Local Historian for the Township of Deptford is hereby established pursuant to N.J.S.A. 40:10A-1 et seq.

b. 

The Local Historian shall serve without compensation.

c. 

The Local Historian may not obligate the Township or expend Township funds or donated funds without the prior written approval of the Township Manager.

d. 

The Local Historian shall not be considered an employee of the Township.

e. 

The Local Historian shall be appointed by Township Council and shall serve at the pleasure of the Township Council.

f. 

The Local Historian shall carry out an historical program, including but not restricted to, collecting, preserving and making available materials relating to the history of Deptford Township. The Historian shall store such materials in such a manner as to ensure their preservation in the Township building or at such other location as directed by the Township Manager and shall notify the State Archivist, New Jersey Historical Commission, County Local Historian and Local governing body of any materials that should be acquired for preservation. The Local Historian of any donated or purchased funds or materials relating to the history of Deptford Township. Upon leaving the position, the Historian shall turn over all materials, records and reports into the possession of the successor, if then appointed, or to the governing body until a successor shall be appointed.

g. 

The Local Historian shall make an annual report to the Township Manager and governing body stating all of the work performed and accomplished during the year. The Historian shall transmit a copy of such report to the New Jersey Historical Commission.

h. 

The Historian may research, write and cause to have published a Municipal History with the prior written approval of the Township Manager and governing body and may recommend appropriate historical materials for publications.

i. 

The Historian may assist, with the prior written approval of Deptford Township Council, any Landmark Commission, as well as advise the governing body, concerning the acquisition, administration, use and disposition of any landmark or historic site, including such places within Deptford Township included on the New Jersey Register of Historic Places. Such advice may be furnished to the Historic Site Section, Department of Environmental Protection with the prior written consent of the Deptford Township Council.

j. 

The Local Historian may assist in projects of commemoration, including the erection of monuments, historic markers and guide signs with the prior written consent of the Township Council.

k. 

The Local Historian may not employ any clerical assistants or other employees to assist such Historian in the carrying out of such Historian's duties and responsibilities without the prior written consent of the Township Manager and prior authorization by the Township Council for the creation of any such position.

l. 

Any records, documents or other tangible objects of any kind acquired by or received by the Historian during such Historian's appointment by gift, donation, devise or otherwise shall be deemed Township property and shall be included in a register to be created by and maintained by the Township Historian of all writings, documents or tangible items received by the Township Historian and all predecessors of the Township Historian and shall, upon receipt of any such item, notify the Township Manager and Council of all items received, the amount of compensation paid for any such item, and the source of the item and whether such item was received as a gift, donation, devise or otherwise.

m. 

Any funds received by the Township Historian through fund-raising activities, by gift, donation, devise or otherwise shall be immediately reported to the Township Manager and turned over to the Township's Chief Financial Officer for deposit into the appropriate Township Historical Account.

n. 

The Township Historian may engage in fund-raising activity with the prior written approval of the Township Manager.

o. 

Any Historian accepting the appointment of Local Historian for the Township of Deptford by acceptance of such appointment or carrying out the duties of Local Historian shall be bound and governed by the conditions set forth in the within section and any rules and regulations promulgated by the Township Manager for the conduct of the performance of such local Historian's duties and the Township Manager be and the same is hereby authorized to promulgate such rules and regulations not inconsistent with the within section.

p. 

In the event the powers and responsibilities of the Local Historian as set forth in N.J.S.A. 40:10A-1 et seq. differ from those contained in this section, this section shall govern.