Township of Deptford, NJ
Gloucester County
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Table of Contents
Table of Contents

§ 2-68
PAYMENT OF CLAIMS. 

§ 2-68.1
Submission of bills. 

§ 2-68.2
Submission of voucher. 

§ 2-68.3
Confirmation of receipt of goods or services. 

§ 2-68.4
Signature of voucher by two members of Council. 

§ 2-68.5
Approval or rejection by Township Council. 

§ 2-68.6
Listing and recording of claims. 

§ 2-68.7
Preparation of checks for payment. 

§ 2-68.8
Nonapplicability of this section. 

§ 2-69
(Reserved) 

§ 2-70
PAYROLLS. 

§ 2-70.1
Procedure for payment. 

§ 2-70.2
Reimbursement for traveling expenses. 

§ 2-71
RESTRICTION ON PAYMENT OF FIRE INSURANCE CLAIMS. 

§ 2-71.1
Conditions for payment; withholding portion upon appeal. 

§ 2-71.2
Payment by installments. 

§ 2-71.3
Payment to mortgagee. 

§ 2-71.4
Amendment to certificate of search. 

§ 2-71.5
Filing of copy. 

§ 2-71.6
Incorporation of provisions by reference; repealer. 

§ 2-72
PAYMENT OF TAXES REQUIRED IN ADVANCE OF ISSUING MUNICIPAL LICENSES OR PERMITS. 

§ 2-72.1
Proof of payment of taxes or municipal assessments required. 

§ 2-72.2
Revocation of license if owner fails to pay taxes. 

§ 2-72.3
Not applicable to alcoholic beverage license or permit. 

§ 2-73
PUBLIC RECORDS: RIGHT OF INSPECTION; FEES FOR COPIES AND TRANSCRIPTIONS. 

§ 2-73.1
Right to inspect, copy and purchase records; fees. 

§ 2-73.2
Production of transcripts; fees. 

§ 2-73.3
Disposition of fees; escrow account. 

§ 2-74
POLICY ON WAIVER OF CERTAIN FEES FOR HANDICAPPED PERSONS OR QUALIFIED SENIOR CITIZENS. 

§ 2-74.1
Accessibility by handicapped; construction fee waived. 

§ 2-74.2
Waiver of zoning and construction permit surcharge or enforcing agency fees for qualified senior citizens residing in the Township. 

§ 2-75
YOUTH SPORTS CODE OF CONDUCT. 

§ 2-75.1
Definitions. 

§ 2-75.2
Establishment of code of conduct. 

§ 2-75.3
Violation procedures and hearing. 

[Ord. No. 0.10.90 § I; New]

All persons/entities claiming payment from the Township of Deptford shall submit a detailed bill to the Chief Financial Officer.

[Ord. No. 0.10.90 § II]

Attached to such bill shall be a completed voucher form to be provided by the Township of Deptford. Such vouchers shall be signed by the person/representative requesting payment and shall be completed according to the instructions of the Township of Deptford.

[Ord. No. 0.10.90 § III; New]

It shall be the duty of the Chief Financial Officer to see that the vouchers submitted have been fully completed, that the claimant's signature appears on each voucher certifying that the bill is correct in all its particulars, and that the articles or services rendered, as stated on the bill, have been furnished and rendered. In addition, each Department Head for which the claim is presented shall also sign the voucher, indicating the Department Head's verification that the services rendered have been properly authorized and received by the Township.

[Ord. No. 0.10.90 § IV; New]

Vouchers claiming payment, that have been presented to Council by the Chief Financial Officer, shall be signed by two members of Council.

[Ord. No. 0.10.90 § V; New]

After the foregoing requirements have been satisfied, the Township Council shall consider the approval or rejection of bills or vouchers. Only after approval has been given by the majority vote of a quorum of Council may the Chief Financial Officer make payment to the claimant.

[Ord. No. 0.10.90 § VI]

It shall be the duty of the Township Clerk to record and maintain the listing of bills and vouchers that are approved by the Township Council for the official record of the Township.

[Ord. No. 0.10.90 § VII; New]

After the vouchers have been approved, the Chief Financial Officer shall prepare the necessary checks for payment. The checks shall be signed by the Township Manager and Chief Financial Officer; facsimile signatures shall be permitted. After preparation of the checks for payment of vouchers, the Chief Financial Officer shall record the same in the proper books of accounts for the Township of Deptford and thereafter disburse the checks to the claimants.

[Ord. No. 0.10.90 § VIII]

This section shall not be applicable to payroll checks or deductions required as part of the Township payroll.

[Ord. No. 2-24-64; 1967 Code § 7; New]

In the case of payrolls, the Department of Finance shall prepare the necessary payrolls for all employees, which payrolls shall be based upon time records duly certified by Department and Division Heads. The payroll shall then be approved by Chief Financial Officer and, after approval, shall be paid in due course.

[Ord. No. 2-24-64; 1967 Code § 9]

In the case of reimbursement for actual and necessary traveling expenses, itemized claims supported by receipts where avail-able should be presented in order to obtain reimbursement for expenses incurred by local officials when authorized to travel.

[Ord. No. 0-1-81; 1967 Code § 27A-1]
a. 

No insurance company authorized to issue fire insurance policies in the State of New Jersey shall pay to a claimant any claim in excess of $2,500 for fire damages on any real property located within the Township pursuant to any fire insurance policy issued or renewed after the adoption of this section and the filing of this section with the State Commission of Insurance, until such time as:

1. 

All taxes and assessments and all other municipal liens or charges due and payable appearing on the official certificate of search for municipal liens pursuant to N.J.S.A. 54:5-12 shall have been paid either by the owner of such real property or by the insurance company; or

2. 

The municipality submits to the insurance company a copy of a resolution adopted pursuant to subsection 2-71.2.

b. 

In the event that an appeal is taken on the amount of any lien or charge, other than an appeal on the assessed valuation of real property pursuant to N.J.S.A. 54:3-21, the insurance company shall withhold 75% of the full amount of lien or charge being contested pending termination of all proceedings, at which time such moneys and all interest accruing thereon at a rate paid on interest-bearing accounts in banking institutions or savings and loan associations in the State of New Jersey, shall be disbursed in accordance with a final order or judgment of the court.

[Ord. No. 0-1-81; 1967 Code § 27A-2]

The Township Council may, by resolution, enter into an agreement with the owner of any fire-damaged property situated in the Township to pay in full all delinquent taxes, assessments or other Municipal liens by installments pursuant to N.J.S.A. 54:5-19 or for the redemption of a tax sale lien by installment payments pursuant to Article 7 of Chapter 5 of Title 54 of the Revised Statutes of New Jersey, if the Township Council is satisfied that the claim for fire damages is to be used to restore or improve the fire damaged property. In the event of such a resolution, a certified copy of the resolution shall be sent to the insurance company authorizing the insurance company to make full payment on the claim to the insured.

[Ord. No. 0-1-81; 1967 Code § 27A-3]
a. 

Notwithstanding the provision of subsection 2-71.1, an insurance company may pay proceeds of a fire insurance policy to a mortgagee of fire-damaged real property where the fire insurance policy, at the time of the loss, listed the mortgagee as a named insured, provided that the payment may not be in an amount which exceeds that due and payable to the mortgagee under the mortgagee contract.

b. 

Any claim on behalf of the Township may in accordance with the provisions of this section and P.L. 1978, c. 184,

N.J.S.A. 17:36-8 to 36-13.
shall be paramount to any other claims on the proceeds of the fire insurance policy, except the claim of a holder of a mortgage on the fire-damaged property, where the fire insurance policy at the time of the loss listed the mortgagee, as a named insured, in which event the claim of the mortgagee to the proceeds shall be paramount to the municipal lien only to the extent of the amount due and payable to the mortgagee under the mortgage contract.

[Ord. No. 0-1-81; 1967 Code § 27A-4]

The official certificate of search may be altered, by the bonded official responsible for preparing such certificates, in order to cancel any error or omissions or to add any municipal liens or related charges due and payable subsequent to the preparation of the official certificate.

[Ord. No. 0-1-81; 1967 Code § 27A-5]

Upon the adoption of this section, a certified copy shall be filed by the Township Clerk with the State Commissioner of Insurance pursuant to Section 2 of P.L. 1978, c. 184.

N.J.S.A. 17:36-9.

[Ord. No. 0-1-81; 1967 Code § 27A-6]
a. 

All other powers conveyed and reserved to the Township by N.J.S.A. 17:36-8 through N.J.S.A. 17:36-13 as now or hereafter amended not specifically set forth in this section are hereby incorporated by reference and enacted by the Township.

b. 

Any provision of this section inconsistent with the provisions of N.J.S.A. 17:36-8 through N.J.S.A. 17:36-13, as now or hereafter amended, are hereby modified or repealed to the extent of such inconsistencies, but all other parts of this section shall remain in full force and effect.

[Ord. No. 0-14-87 § I]

All applicants for municipal licenses or permits, as a condition of issuance or renewal of said licenses or permits, shall demonstrate to the satisfaction of the issuing authority that all taxes and/or assessments are current as of the date the license or permit is issued. This shall apply to the property wherein the business or activity for which the license or permit is sought or wherein the business or activity is to be conducted.

[Ord. No. 0-14-87 § II]

The Township of Deptford may revoke or suspend a license or permit previously issued in the event when a licensee or permittee, who is the owner of the property upon which the activity is conducted, has failed to pay for at least three consecutive quarters.

[Ord. No. 0-14-87 § III]

This section shall not be applicable to include any alcoholic beverage license or permit issued pursuant to the "Alcohol Beverage Control Act."

[Ord. No. 0-1-72, 1967 Code § 2-88.1; Ord. No. 0-16-77; New; Ord. No. 0.15.02]
a. 

All the books, maps, papers, accounts, statements, vouchers and other documents whatsoever acquired or produced in any Department shall be carefully and conveniently filed, kept and preserved and be and remain the sole property of the Municipality and shall not at any time be removed from the offices of such Department except when required for use in official business and shall then be returned to such office without delay. Each Department Head shall be responsible for enforcing the requirements of this subsection in his Department. This subsection shall be subject to the provisions of the Destruction of Public Records Law 1953 (N.J.S.A. 47:3-15 et seq.).

b. 

All public documents and records, as defined by New Jersey Law N.J.S.A. 47:1A-1 et seq. Public Records Act, shall, during office hours, be open to public search, inspection and examination, subject to and within the limitations prescribed by law, provided that such search, inspection and examination may be made under such regulations as the officer having custody of such records, books and documents shall establish for the safety and preservation thereof.

c. 

Fees. A copy or copies of a government record may be purchased by any person upon payment of the fee prescribed by law or regulation, or if a fee is not prescribed by law or regulation, upon payment of the actual costs of duplicating the record; and

d. 

Except as otherwise provided by law or regulation or the within section, the fee assessed for the duplication of a governmental record embodied in the form of printed matter shall be:

1. 

Business size reproduction:

Page 1 through 10 $0.75 per page
Page 11 through 20 $0.50 per page
All pages over 20 $0.25 per page
2. 

Blueprint reproduction:

1st page $15
2 through 25 $8 per page
All pages over 25 $6 per page
e. 

If Deptford Township can demonstrate that its actual costs for duplication of a government record exceed the foregoing rates, Deptford Township shall be permitted to charge the actual cost of duplicating the records.

f. 

Whenever the nature, format, manner or collation, or volume of a government record embodied in the form of printed matter to be inspected, examined, or copied is such that the record cannot be reproduced by ordinary document copying equipment in ordinary business size or involves an extraordinary expenditure of time and effort to accommodate the request, Deptford Township may charge, in addition to the actual cost of duplicating the record, a special service charge that shall be reasonable and shall be based upon the actual direct costs of providing the copy or copies.

1. 

The rates for such service charges shall be the hourly pay rate of the Township employee or employees who expend time in fulfilling such requests times the number of hours expended by such employees.

2. 

Whenever it is necessary to use the services of a person or agency not employed by Deptford Township to fulfill a request, the additional service charge shall consist of those charges under paragraph f,1 above and the actual charges of such non-Deptford Township employees and/or agency.

3. 

The requestor shall have the opportunity to review and object to the custodian's best estimate of such service charges prior to such charge being incurred.

g. 

If the request is for a record: (1) in a medium not routinely used by Deptford Township; (2) not routinely developed or maintained by Deptford Township; or (3) requiring a substantial amount of manipulation or programming of information technology, Deptford Township may charge, in addition to the actual cost of duplication, a special charge that shall be reasonable and shall be based on the cost for any extensive use of information technology, or for the labor cost of personnel providing the service, that is actually incurred by the agency or attributable to the agency for the programming, clerical, and supervisory assistance required, or both.

h. 

The custodian may request a deposit or advance payment as permitted by the Open Public Records Act or when payment is required to a person who is not a Deptford Township employee or a non-Deptford Township agency.

i. 

If a request for access to a governmental record would substantially disrupt Deptford Township's or any of its departments' operations, the custodian may deny access to the record after attempting to reach a reasonable solution with the requestor that accommodates the interests of the requestor and Deptford Township.

[Ord. No. 0-1-72, 1967 Code § 2-88.2; Ord. No. 0-16-77; New]
a. 

Any person may request the Township Clerk, or any Township custodian or person required by law, to transcribe any public meeting, any public hearing or other Township public event so recorded, or portion thereof, upon payment of a transcription fee to cover production of no less than an original and one copy of each transcript. The original transcript, and such additional copies ordered, shall be provided to the person requesting transcription, one copy to be retained by the Township or Township entity whose public meeting, hearing or event, or portion thereof, was transcribed.

b. 

The transcription fee shall be as charged by the transcribing company. A statement of account signed by the maker of the transcript, calculated in the manner aforesaid, shall be tendered at the time the transcript(s) is (are) completed and delivered.

c. 

Deposits; final payment.

1. 

The Township Clerk, custodian or person authorized or designated to make the transcript shall secure from the person making the transcript request a sum equal to the estimate of cost for completion. No transcript of any public meeting, hearing or other Township event, or portion thereof, shall be commenced unless such deposit is made.

2. 

Prior to delivery of any completed transcript, or copies thereof, the Township Clerk, custodian or person so authorized or designated to make the transcript shall first collect any balance of payment due. In the event that the initial deposit exceeds final transcript costs, the difference thereof shall be refunded to the party who tendered the deposit.

3. 

There shall be an additional charge of $5 for a Clerk's or custodian's certificate of certification.

d. 

If requested, the Township Clerk may at the Clerk's option, provide an audio tape of the meeting upon payment of a reasonable fee.

[Ord. No. 0-1-72, 1967 Code § 2-88.3; Ord. No. 0-16-77]
a. 

All fees received for the copying of public documents or for the production of any transcripts of any public meeting, hearing or any public event, or part thereof, shall be paid over to the Township Clerk, to be received as general Township revenues.

Editor's Note: See subsection 10-1.2, Construction Fees.
[Ord. No. 0-14-0 §§ 1, 2]
a. 

A disabled person or a parent or sibling of a disabled person shall not be required to pay any Township fee or charge in order to secure a construction permit for any construction, reconstruction, alteration or improvement which promotes accessibility to his own living unit.

b. 

A "disabled person" shall be as defined in 52:27D-125e.

[Ord. No. 0-2-01 §§ 1, 2]
a. 

A senior citizen aged 62 years or older and who is qualified under the State of New Jersey PAAD Program shall not be required to pay any Township fee or charge in order to secure a zoning and construction permit for any alterations or improvements to one's own living unit.

b. 

Alteration or Improvements shall not include new construction or additions.

[Ord. No. 0.18.01 § I]

CODE OF CONDUCT — A written specification of the behavior of parents, guardians, coaches and officials prepared by each sports team which must at a minimum incorporate the within section and must be agreed to in writing by the parents and legal guardians of the minor participants of each youth sports team.

YOUTH SPORTS EVENT
Any competition, practice or instructional event involving one or more youth sports teams.
YOUTH SPORTS TEAM
Refer to any sports organization organized pursuant to a nonprofit or similar charter which is affiliated with or received monetary or other support from Deptford Township or the Deptford Township Recreational Advisory Committee or regularly utilizes any facilities owned, operated, or maintained by Deptford Township, which sports organization participates in sporting competitions involving minors.
[Ord. No. 0.18.01 §§ II-IX]
a. 

Every sports team shall be required to establish an athletic Code of Conduct incorporating at a minimum the requirements of this section.

b. 

The parents and guardians of each child participating in a sports team shall be required by the sports team to execute an agreement acknowledging receipt of the sports team's Code of Conduct and agreeing to be bound thereby.

c. 

Any parent, guest, spectator, coach or official at any youth sports event who initiates a fight, scuffle, or any type of physical abuse or threats of abuse towards any player, coach, official, parent, or spectator shall be banned from attendance at all youth sports events within the Township of Deptford for a period of 12 months from the date of the incident.

d. 

Any parent, guest, spectator, coach or official at any youth sporting event who enters the field of play, court, or rink during any youth sporting event for the purpose of physically or verbally abusing or confronting coaches, players or officials shall be banned from attendance at all youth sports events within the Township of Deptford for a period of 12 months from the date of the incident.

e. 

Any parent, guest, spectator, coach or official at any youth sports event who verbally abuses officials, players or spectators including the use of obscene or profane language or gestures, racial, ethnic or sexual slurs may be banned from all youth sports events for a period of up to 12 months from the date of the incident and shall be subject to such discipline as provided for by the applicable sports team's code of conduct.

f. 

Any parent, guest, spectator or official at any youth sports event who throws or causes to be deposited any object on the field of play, court, or rink during any youth sports event may be banned from attendance at all youth sports events for a period of 12 months from the date of the incident and shall be subject to such discipline as provided for by the applicable sports team's code of conduct.

g. 

Anger management program. Any person banned for 12 months from youth sports events for a violation of this Code of Conduct prior to being allowed to resume attendance at any youth sports event shall be required to complete an anger management or equivalent counseling program consisting of no less than 12 hours of instruction and shall provide proof of satisfactory completion to the Code of Conduct Committee. Any banning for less than 12 months may include up to 12 hours of anger management.

h. 

Any parent, official, coach or spectator at any youth sporting event shall be subject to the authority of all field officials including umpires and referees and elected league officials of the youth sports team or teams sponsoring the youth sports event or in the absence of such persons at a youth sports team's practice or instructional event to the authority of the ranking youth sports team coach on the premises. Such authority shall include the authorization to direct any person or persons involved in any incident in violation of this section or the applicable sports team's code of conduct to immediately remove themselves from the premises.

[Ord. No. 0.18.01 § X]
a. 

Upon a determination by a majority vote of the highest ranking elected official and the governing board of a youth sports team that a parent, guest, spectator, coach or official at any youth sports event sponsored by such youth sports team has violated a provision of this section or the Code of Conduct of the youth sports team, such official shall forward to such violator a notice via regular and certified mail indicating the date and location and nature of the violation and the period of banning or other action to be taken in response to such violation.

b. 

Any person receiving such a notice who wishes to contest same shall appeal to the Deptford Township Code of Conduct Committee within seven calendar days of the mailing of the notice by forwarding a copy of the notice with a written request for appeal specifically setting forth the basis of such person's contest of the notice of violation via personal delivery or certified mail to the Chairperson of the Code of Conduct Committee at 1011 Cooper Street, Deptford, New Jersey.

c. 

Upon receipt of such an appeal, the Code of Conduct Committee shall convene within seven days and provide an opportunity for the person and any interested person to appear and be heard with respect to the occurrence of any violation and the action taken by the youth sports team.

d. 

The Code of Conduct Committee shall be authorized to hear testimony under oath, review affidavits and such other further information or documentation relevant to the violation and upon a majority vote of the members of the Committee present at such hearing, may sustain, overturn, or modify the youth sports team's notice of violation and the period of banning or other action taken in response to such violation consistent with this ordinance or the youth sports team bylaws or Code of Conduct.

e. 

All notices of violation and bannings shall remain in effect until overturned or modified by the Code of Conduct Committee.

f. 

In the event any notice of violation is not appealed within seven days of such notice, the notice of violation and the action taken by the youth sports team official including banning from youth sports events shall become final.