[Ord. No. 0.10.90 § I; New]
All persons/entities claiming payment from the Township of Deptford
shall submit a detailed bill to the Chief Financial Officer.
[Ord. No. 0.10.90 § II]
Attached to such bill shall be a completed voucher form to be
provided by the Township of Deptford. Such vouchers shall be signed
by the person/representative requesting payment and shall be completed
according to the instructions of the Township of Deptford.
[Ord. No. 0.10.90 § III; New]
It shall be the duty of the Chief Financial Officer to see that
the vouchers submitted have been fully completed, that the claimant's
signature appears on each voucher certifying that the bill is correct
in all its particulars, and that the articles or services rendered,
as stated on the bill, have been furnished and rendered. In addition,
each Department Head for which the claim is presented shall also sign
the voucher, indicating the Department Head's verification that
the services rendered have been properly authorized and received by
the Township.
[Ord. No. 0.10.90 § IV; New]
Vouchers claiming payment, that have been presented to Council
by the Chief Financial Officer, shall be signed by two members of
Council.
[Ord. No. 0.10.90 § V; New]
After the foregoing requirements have been satisfied, the Township
Council shall consider the approval or rejection of bills or vouchers.
Only after approval has been given by the majority vote of a quorum
of Council may the Chief Financial Officer make payment to the claimant.
[Ord. No. 0.10.90 § VI]
It shall be the duty of the Township Clerk to record and maintain
the listing of bills and vouchers that are approved by the Township
Council for the official record of the Township.
[Ord. No. 0.10.90 § VII; New]
After the vouchers have been approved, the Chief Financial Officer
shall prepare the necessary checks for payment. The checks shall be
signed by the Township Manager and Chief Financial Officer; facsimile
signatures shall be permitted. After preparation of the checks for
payment of vouchers, the Chief Financial Officer shall record the
same in the proper books of accounts for the Township of Deptford
and thereafter disburse the checks to the claimants.
[Ord. No. 0.10.90 § VIII]
This section shall not be applicable to payroll checks or deductions
required as part of the Township payroll.
[Ord. No. 2-24-64; 1967 Code § 7; New]
In the case of payrolls, the Department of Finance shall prepare
the necessary payrolls for all employees, which payrolls shall be
based upon time records duly certified by Department and Division
Heads. The payroll shall then be approved by Chief Financial Officer
and, after approval, shall be paid in due course.
[Ord. No. 2-24-64; 1967 Code § 9]
In the case of reimbursement for actual and necessary traveling
expenses, itemized claims supported by receipts where avail-able should
be presented in order to obtain reimbursement for expenses incurred
by local officials when authorized to travel.
[Ord. No. 0-1-81; 1967 Code § 27A-1]
a.
No insurance company authorized to issue fire insurance policies
in the State of New Jersey shall pay to a claimant any claim in excess
of $2,500 for fire damages on any real property located within the
Township pursuant to any fire insurance policy issued or renewed after
the adoption of this section and the filing of this section with the
State Commission of Insurance, until such time as:
1.
All taxes and assessments and all other municipal liens or charges
due and payable appearing on the official certificate of search for
municipal liens pursuant to N.J.S.A. 54:5-12 shall have been paid
either by the owner of such real property or by the insurance company;
or
b.
In the event that an appeal is taken on the amount of any lien or
charge, other than an appeal on the assessed valuation of real property
pursuant to N.J.S.A. 54:3-21, the insurance company shall withhold
75% of the full amount of lien or charge being contested pending termination
of all proceedings, at which time such moneys and all interest accruing
thereon at a rate paid on interest-bearing accounts in banking institutions
or savings and loan associations in the State of New Jersey, shall
be disbursed in accordance with a final order or judgment of the court.
[Ord. No. 0-1-81; 1967 Code § 27A-2]
The Township Council may, by resolution, enter into an agreement
with the owner of any fire-damaged property situated in the Township
to pay in full all delinquent taxes, assessments or other Municipal
liens by installments pursuant to N.J.S.A. 54:5-19 or for the redemption
of a tax sale lien by installment payments pursuant to Article 7 of
Chapter 5 of Title 54 of the Revised Statutes of New Jersey, if the
Township Council is satisfied that the claim for fire damages is to
be used to restore or improve the fire damaged property. In the event
of such a resolution, a certified copy of the resolution shall be
sent to the insurance company authorizing the insurance company to
make full payment on the claim to the insured.
[Ord. No. 0-1-81; 1967 Code § 27A-3]
a.
Notwithstanding the provision of subsection 2-71.1, an insurance
company may pay proceeds of a fire insurance policy to a mortgagee
of fire-damaged real property where the fire insurance policy, at
the time of the loss, listed the mortgagee as a named insured, provided
that the payment may not be in an amount which exceeds that due and
payable to the mortgagee under the mortgagee contract.
b.
Any claim on behalf of the Township may in accordance with the provisions
of this section and P.L. 1978, c. 184,[1] shall be paramount to any other claims on the proceeds
of the fire insurance policy, except the claim of a holder of a mortgage
on the fire-damaged property, where the fire insurance policy at the
time of the loss listed the mortgagee, as a named insured, in which
event the claim of the mortgagee to the proceeds shall be paramount
to the municipal lien only to the extent of the amount due and payable
to the mortgagee under the mortgage contract.
[1]
N.J.S.A. 17:36-8 to 36-13.
[Ord. No. 0-1-81; 1967 Code § 27A-4]
The official certificate of search may be altered, by the bonded
official responsible for preparing such certificates, in order to
cancel any error or omissions or to add any municipal liens or related
charges due and payable subsequent to the preparation of the official
certificate.
[Ord. No. 0-1-81; 1967 Code § 27A-5]
Upon the adoption of this section, a certified copy shall be
filed by the Township Clerk with the State Commissioner of Insurance
pursuant to Section 2 of P.L. 1978, c. 184.[1]
[1]
N.J.S.A. 17:36-9.
[Ord. No. 0-1-81; 1967 Code § 27A-6]
a.
All other powers conveyed and reserved to the Township by N.J.S.A.
17:36-8 through N.J.S.A. 17:36-13 as now or hereafter amended not
specifically set forth in this section are hereby incorporated by
reference and enacted by the Township.
b.
Any provision of this section inconsistent with the provisions of
N.J.S.A. 17:36-8 through N.J.S.A. 17:36-13, as now or hereafter amended,
are hereby modified or repealed to the extent of such inconsistencies,
but all other parts of this section shall remain in full force and
effect.
[Ord. No. 0-14-87 § I]
All applicants for municipal licenses or permits, as a condition
of issuance or renewal of said licenses or permits, shall demonstrate
to the satisfaction of the issuing authority that all taxes and/or
assessments are current as of the date the license or permit is issued.
This shall apply to the property wherein the business or activity
for which the license or permit is sought or wherein the business
or activity is to be conducted.
[Ord. No. 0-14-87 § II]
The Township of Deptford may revoke or suspend a license or
permit previously issued in the event when a licensee or permittee,
who is the owner of the property upon which the activity is conducted,
has failed to pay for at least three consecutive quarters.
[Ord. No. 0-14-87 § III]
This section shall not be applicable to include any alcoholic
beverage license or permit issued pursuant to the "Alcohol Beverage
Control Act."
[Ord. No. 0-1-72, 1967 Code § 2-88.1; Ord. No. 0-16-77; New; Ord. No. 0.15.02]
a.
All the books, maps, papers, accounts, statements, vouchers and other
documents whatsoever acquired or produced in any Department shall
be carefully and conveniently filed, kept and preserved and be and
remain the sole property of the Municipality and shall not at any
time be removed from the offices of such Department except when required
for use in official business and shall then be returned to such office
without delay. Each Department Head shall be responsible for enforcing
the requirements of this subsection in his Department. This subsection
shall be subject to the provisions of the Destruction of Public Records
Law 1953 (N.J.S.A. 47:3-15 et seq.).
b.
All public documents and records, as defined by New Jersey Law N.J.S.A.
47:1A-1 et seq. Public Records Act, shall, during office hours, be
open to public search, inspection and examination, subject to and
within the limitations prescribed by law, provided that such search,
inspection and examination may be made under such regulations as the
officer having custody of such records, books and documents shall
establish for the safety and preservation thereof.
c.
Fees. A copy or copies of a government record may be purchased by
any person upon payment of the fee prescribed by law or regulation,
or if a fee is not prescribed by law or regulation, upon payment of
the actual costs of duplicating the record; and
d.
Except as otherwise provided by law or regulation or the within section,
the fee assessed for the duplication of a governmental record embodied
in the form of printed matter shall be:
e.
If Deptford Township can demonstrate that its actual costs for duplication
of a government record exceed the foregoing rates, Deptford Township
shall be permitted to charge the actual cost of duplicating the records.
f.
Whenever the nature, format, manner or collation, or volume of a
government record embodied in the form of printed matter to be inspected,
examined, or copied is such that the record cannot be reproduced by
ordinary document copying equipment in ordinary business size or involves
an extraordinary expenditure of time and effort to accommodate the
request, Deptford Township may charge, in addition to the actual cost
of duplicating the record, a special service charge that shall be
reasonable and shall be based upon the actual direct costs of providing
the copy or copies.
1.
The rates for such service charges shall be the hourly pay rate of
the Township employee or employees who expend time in fulfilling such
requests times the number of hours expended by such employees.
2.
Whenever it is necessary to use the services of a person or agency
not employed by Deptford Township to fulfill a request, the additional
service charge shall consist of those charges under paragraph f,1
above and the actual charges of such non-Deptford Township employees
and/or agency.
3.
The requestor shall have the opportunity to review and object to
the custodian's best estimate of such service charges prior to
such charge being incurred.
g.
If the request is for a record: (1) in a medium not routinely used
by Deptford Township; (2) not routinely developed or maintained by
Deptford Township; or (3) requiring a substantial amount of manipulation
or programming of information technology, Deptford Township may charge,
in addition to the actual cost of duplication, a special charge that
shall be reasonable and shall be based on the cost for any extensive
use of information technology, or for the labor cost of personnel
providing the service, that is actually incurred by the agency or
attributable to the agency for the programming, clerical, and supervisory
assistance required, or both.
h.
The custodian may request a deposit or advance payment as permitted
by the Open Public Records Act or when payment is required to a person
who is not a Deptford Township employee or a non-Deptford Township
agency.
i.
If a request for access to a governmental record would substantially
disrupt Deptford Township's or any of its departments' operations,
the custodian may deny access to the record after attempting to reach
a reasonable solution with the requestor that accommodates the interests
of the requestor and Deptford Township.
[Ord. No. 0-1-72, 1967 Code § 2-88.2; Ord. No. 0-16-77; New]
a.
Any person may request the Township Clerk, or any Township custodian
or person required by law, to transcribe any public meeting, any public
hearing or other Township public event so recorded, or portion thereof,
upon payment of a transcription fee to cover production of no less
than an original and one copy of each transcript. The original transcript,
and such additional copies ordered, shall be provided to the person
requesting transcription, one copy to be retained by the Township
or Township entity whose public meeting, hearing or event, or portion
thereof, was transcribed.
b.
The transcription fee shall be as charged by the transcribing company.
A statement of account signed by the maker of the transcript, calculated
in the manner aforesaid, shall be tendered at the time the transcript(s)
is (are) completed and delivered.
c.
Deposits; final payment.
1.
The Township Clerk, custodian or person authorized or designated
to make the transcript shall secure from the person making the transcript
request a sum equal to the estimate of cost for completion. No transcript
of any public meeting, hearing or other Township event, or portion
thereof, shall be commenced unless such deposit is made.
2.
Prior to delivery of any completed transcript, or copies thereof,
the Township Clerk, custodian or person so authorized or designated
to make the transcript shall first collect any balance of payment
due. In the event that the initial deposit exceeds final transcript
costs, the difference thereof shall be refunded to the party who tendered
the deposit.
3.
There shall be an additional charge of $5 for a Clerk's or custodian's
certificate of certification.
d.
If requested, the Township Clerk may at the Clerk's option,
provide an audio tape of the meeting upon payment of a reasonable
fee.
[Ord. No. 0-1-72, 1967 Code § 2-88.3; Ord. No. 0-16-77]
a.
All fees received for the copying of public documents or for the
production of any transcripts of any public meeting, hearing or any
public event, or part thereof, shall be paid over to the Township
Clerk, to be received as general Township revenues.
[Ord. No. 0-14-0 §§ 1, 2]
a.
A disabled person or a parent or sibling of a disabled person shall
not be required to pay any Township fee or charge in order to secure
a construction permit for any construction, reconstruction, alteration
or improvement which promotes accessibility to his own living unit.
b.
A "disabled person" shall be as defined in 52:27D-125e.
[Ord. No. 0-2-01 §§ 1, 2]
a.
A senior citizen aged 62 years or older and who is qualified under
the State of New Jersey PAAD Program shall not be required to pay
any Township fee or charge in order to secure a zoning and construction
permit for any alterations or improvements to one's own living
unit.
b.
Alteration or Improvements shall not include new construction or
additions.
[Ord. No. 0.18.01 § I]
CODE OF CONDUCT — A written specification of
the behavior of parents, guardians, coaches and officials prepared
by each sports team which must at a minimum incorporate the within
section and must be agreed to in writing by the parents and legal
guardians of the minor participants of each youth sports team.
Any competition, practice or instructional event involving
one or more youth sports teams.
Refer to any sports organization organized pursuant to a
nonprofit or similar charter which is affiliated with or received
monetary or other support from Deptford Township or the Deptford Township
Recreational Advisory Committee or regularly utilizes any facilities
owned, operated, or maintained by Deptford Township, which sports
organization participates in sporting competitions involving minors.
[Ord. No. 0.18.01 §§ II-IX]
a.
Every sports team shall be required to establish an athletic Code
of Conduct incorporating at a minimum the requirements of this section.
b.
The parents and guardians of each child participating in a sports
team shall be required by the sports team to execute an agreement
acknowledging receipt of the sports team's Code of Conduct and
agreeing to be bound thereby.
c.
Any parent, guest, spectator, coach or official at any youth sports
event who initiates a fight, scuffle, or any type of physical abuse
or threats of abuse towards any player, coach, official, parent, or
spectator shall be banned from attendance at all youth sports events
within the Township of Deptford for a period of 12 months from the
date of the incident.
d.
Any parent, guest, spectator, coach or official at any youth sporting
event who enters the field of play, court, or rink during any youth
sporting event for the purpose of physically or verbally abusing or
confronting coaches, players or officials shall be banned from attendance
at all youth sports events within the Township of Deptford for a period
of 12 months from the date of the incident.
e.
Any parent, guest, spectator, coach or official at any youth sports
event who verbally abuses officials, players or spectators including
the use of obscene or profane language or gestures, racial, ethnic
or sexual slurs may be banned from all youth sports events for a period
of up to 12 months from the date of the incident and shall be subject
to such discipline as provided for by the applicable sports team's
code of conduct.
f.
Any parent, guest, spectator or official at any youth sports event
who throws or causes to be deposited any object on the field of play,
court, or rink during any youth sports event may be banned from attendance
at all youth sports events for a period of 12 months from the date
of the incident and shall be subject to such discipline as provided
for by the applicable sports team's code of conduct.
g.
Anger management program. Any person banned for 12 months from youth
sports events for a violation of this Code of Conduct prior to being
allowed to resume attendance at any youth sports event shall be required
to complete an anger management or equivalent counseling program consisting
of no less than 12 hours of instruction and shall provide proof of
satisfactory completion to the Code of Conduct Committee. Any banning
for less than 12 months may include up to 12 hours of anger management.
h.
Any parent, official, coach or spectator at any youth sporting event
shall be subject to the authority of all field officials including
umpires and referees and elected league officials of the youth sports
team or teams sponsoring the youth sports event or in the absence
of such persons at a youth sports team's practice or instructional
event to the authority of the ranking youth sports team coach on the
premises. Such authority shall include the authorization to direct
any person or persons involved in any incident in violation of this
section or the applicable sports team's code of conduct to immediately
remove themselves from the premises.
[Ord. No. 0.18.01 § X]
a.
Upon a determination by a majority vote of the highest ranking elected
official and the governing board of a youth sports team that a parent,
guest, spectator, coach or official at any youth sports event sponsored
by such youth sports team has violated a provision of this section
or the Code of Conduct of the youth sports team, such official shall
forward to such violator a notice via regular and certified mail indicating
the date and location and nature of the violation and the period of
banning or other action to be taken in response to such violation.
b.
Any person receiving such a notice who wishes to contest same shall
appeal to the Deptford Township Code of Conduct Committee within seven
calendar days of the mailing of the notice by forwarding a copy of
the notice with a written request for appeal specifically setting
forth the basis of such person's contest of the notice of violation
via personal delivery or certified mail to the Chairperson of the
Code of Conduct Committee at 1011 Cooper Street, Deptford, New Jersey.
c.
Upon receipt of such an appeal, the Code of Conduct Committee shall
convene within seven days and provide an opportunity for the person
and any interested person to appear and be heard with respect to the
occurrence of any violation and the action taken by the youth sports
team.
d.
The Code of Conduct Committee shall be authorized to hear testimony
under oath, review affidavits and such other further information or
documentation relevant to the violation and upon a majority vote of
the members of the Committee present at such hearing, may sustain,
overturn, or modify the youth sports team's notice of violation
and the period of banning or other action taken in response to such
violation consistent with this ordinance or the youth sports team
bylaws or Code of Conduct.
e.
All notices of violation and bannings shall remain in effect until
overturned or modified by the Code of Conduct Committee.
f.
In the event any notice of violation is not appealed within seven
days of such notice, the notice of violation and the action taken
by the youth sports team official including banning from youth sports
events shall become final.
