[Ord. No. 0-21-71; 1967 Code § 47B-1; New]
The Township Council does hereby declare the following principles
to constitute the personnel policy of the Township:
a.
The New Jersey State Civil Service Law and the Civil Service Rules
of the State of New Jersey which shall be applicable to municipalities
in the State provide the basic framework for employment in the Township
government.
b.
Employment in the Township Government shall be based on merit and
fitness free of personal and political considerations.
c.
Just and equitable incentives and conditions shall be established
and maintained in order to promote efficiency and economy in the operation
of the Township Government.
d.
Positions with similar duties and responsibilities shall be classified
and compensated within a uniform salary range. The Township Manager
may consider qualifications, education, length of employment and other
relevant factors in setting compensation within the applicable salary
range.
e.
Appointments, promotions and other personnel actions shall be carried
out pursuant to statutes and regulation governing the New Jersey Civil
Service System.
f.
Every effort shall be made to stimulate high morale by fair administration
of this chapter, and by consideration of the rights and interests
of employees, consistent with the best interest of the public and
the Township.
g.
Continuity of employment shall be subject to good behavior, satisfactory
performance of work, necessity for the performance of work and availability
of funds.
[Ord. No. 0-27-71; 1967 Code § 47B-2]
All employees, officers and Department Heads of the Township
shall be appointed and promoted by the Township Manager, except where
the power to appoint rests with other Township boards or bodies as
provided for herein or as provided by general law or ordinance.
[Ord. No. 0-21-71; 1967 Code § 47B-3; New]
a.
General allocation. All offices and positions of the Township shall
be and are hereby allocated to the classified service and unclassified
service.
b.
Unclassified service. The unclassified service shall include the
following:
1.
All elected officials and members of citizen boards and committees.
2.
The Township's Manager, Township Clerk, Township Attorney, Township
Auditor, Director of Community Development, Chief Financial Officer,
Assessor, Tax Collector, Prosecutor, Judge, Public Officer and the
Township Engineer.
3.
Volunteer personnel and personnel appointed to service without compensation.
4.
Consultants and counsel rendering temporary professional service.
5.
All other offices or positions that are so classified by the Civil
Service Rules of the State of New Jersey.
c.
Classified service. The classified service shall include all other
positions in the Township service that are not specifically placed
in the unclassified service by the above provisions of this chapter,
or which are excluded from the classified service by the Civil Service
Rules of the State of New Jersey.
[Ord. No. 0-21-71; 1967 Code § 47B-4]
The provisions of this chapter hereafter set forth shall apply
only to the classified service unless otherwise specifically provided
therein.
[Ord. No. 0-21-71; 1967 Code § 47B-5; New]
The Township Manager shall be the administrative authority.
In his absence, or during the period in which a Manager has not been
appointed, his administrative duties shall be assumed by the Township
Clerk.
[New]
The Township Manager shall be responsible for classification
of Township employees.
[Ord. No. 0-21-71; 1967 Code § 47B-7; New]
Each position shall be assigned or allocated to an appropriate
job classification on the basis of the kind and level of its duties
and responsibilities to the end that all positions in the same classification
shall be sufficiently alike to permit the use of a single descriptive
title, the same tests of competence and the same salary range, thus
carrying out the basic principle of classification which is equal
pay for equal work. A job classification may contain one position
or a number of positions. The Township Manager shall submit a report
to the Township Council of any modifications or changes in classifications.
[Ord. No. 0-21-71; 1967 Code § 47B-8]
a.
The Township Manager shall review all requests for creation of new
positions, the abolition or consolidation of present positions, reclassification
of positions to different job classes or the reallocation of positions
to new salary ranges. In such review, he shall study the current duties
and responsibilities of the position concerned and recommend to the
Township Council appropriate action necessary to ensure the correct
classification and allocation of the position.
b.
Each Department Head shall report to the Township Council any changes
in his organization or assignment of duties and responsibilities to
a given employee which would result in changes in the position-classification
plan or in the classification of any of the positions in his department.
c.
An employee may submit a request in writing to the Township Manager
at any time for a review of the duties and responsibilities of his
position. Such a request shall be submitted through his Department
Head and shall include the employee's own description of his
current duties and responsibilities. The Township Manager shall then
make an investigation of the position to determine its correct allocation.
He shall report his findings in writing to the Township Council and
shall furnish a copy to the employee requesting the review and to
his Department Head.
d.
An employee may submit a request for a review of the duties and responsibilities
of his position directly to the Civil Service Commission of the State
of New Jersey.
[Ord. No. 0-21-71; 1967 Code § 47B-9]
A position may be abolished or the number of personnel reduced
by the Township Council for reasons of economy or a reorganization
within a department or departments. A permanent employee must receive
written notice of such action 45 days prior to its effective date.
In the Police Department such events shall be governed by the provisions
of N.J.S.A. 40:11-10 et seq. Every effort shall be made by the Township
Council, in cooperation with the Civil Service Commission of the State
of New Jersey, to reassign any affected permanent employee to another
position in the Township service for which the employee may be qualified.
If no such position is available immediately, the name of the affected
employee shall be kept on file and he must be offered employment should
a vacancy occur in a position for which he is qualified, prior to
respective departments taking applications for the vacancy. If an
employee is demoted because of economy or departmental reorganization,
he shall be placed in the new salary range in the same stop he held
in his prior position before demotion.
[Ord. No. 0-21-71; 1967 Code § 47B-11; New]
Each class of position shall be assigned to a salary range by
the Salary Ordinance. When an employee attains the maximum rate of
the salary range for his position, he shall not receive further salary
increases unless:
[Ord. No. 0-21-71; 1967 Code § 47B-11; New]
A new employee shall be paid at the minimum of the approved
salary range for the position to which he is appointed. In exceptional
cases the Township Manager may appoint at a rate above the minimum.
[Ord. No. 0-21-71; 1967 Code § 47B-12; New]
An employee demoted for disciplinary reasons to a classification
having a lower salary range, shall receive such salary as the Township
Manager shall specify, and which salary shall not exceed the maximum
step of the new range.
[Ord. No. 0-21-71; 1967 Code § 47B-13; New]
When a vacancy is filled by a temporary appointment, the employee
shall be paid at the minimum of the approved salary range for the
position. In exceptional cases, the Township Manager may set a rate
above the minimum.
[Ord. No. 0-21-71; 1967 Code § 47B-16]
If an employee transfers into another classification within
the Township, he will not lose any vacation or sick leave credits.
[Ord. No. 0-21-71; 1967 Code § 47B-17; New]
a.
All candidates for probationary or permanent employment by the Township
shall be citizens of the United States at the time of filing their
applications and at the time of their appointment, unless such requirement
is specifically waived by the Township Council.
b.
Original appointments by the Township Manager to vacancies in the
Township service shall be based upon merit, fitness, ability, and
competitive examinations insofar as practicable and which shall be
in accordance with the Civil Service Rules of the State of New Jersey.
[Ord. No. 0-21-71; 1967 Code § 47B-18; New]
In the absence of an appropriate list or for the filling of
temporary or seasonal positions, or temporarily in the case of emergencies,
vacancies may be filled by temporary appointments by the Township
Manager.
[Ord. No. 0-21-71; 1967 Code § 47B-19]
The Township Manager may require every job applicant to submit
to a physical examination by the Township Physician or a designated
alternate, and each applicant shall be required to furnish a complete
medical history upon a form to be prepared by the Township Manager
for use in conjunction with the physical examination. Where necessary,
the Township Manager may, in his discretion, require that a job applicant
submit to a psychiatric examination. Thereafter, the Township Manager
may schedule such examinations for all Township employees as provided
in subsection 19-8.2f.
[Ord. No. 0-21-71; 1967 Code § 47B-20; New]
a.
All employees appointed permanently to the classified service shall
serve a probationary period of 90 days, except for Police Officers
which shall be one year. At the expiration of the probationary period,
the Township Manager, may discontinue the service of any such employee
if, in its opinion, the employee is unwilling or unable to perform
the duties of his position in a satisfactory manner or if the employee
is of such reputation and habits as not to merit continuance in the
service of the Township. In every case, the Township Manager shall
notify the employee in writing of the discontinuance and of the reasons
for the same, and shall also forward a copy of the notice to the Department
of Civil Service of the State of New Jersey.
b.
A 90 days' probationary period shall also pertain to an employee
promoted to a higher classification. Such probationary status will
in no way affect the rights and status in the original or lower classification.
c.
Each new Police Officer shall be required to satisfactorily complete
a basic Police training program recognized by the New Jersey Police
Training Commission during the first year and prior to receiving a
permanent appointment. The opportunity for this training must be provided
by the Township. The one year probationary period does not commence
for a Police Officer until he has completed such recognized Police
training program.[1]
[Ord. No. 0-21-71; 1967 Code § 47B-21]
Classified employees who satisfactorily complete their probationary
period shall have permanent employment status, conditioned upon good
behavior and satisfactory job performance. They shall be subject to
removal by the appointing authority only for cause or for reason of
economy, after proper notice and the opportunity to be heard, as set
forth under the Civil Service Rules of the State of New Jersey.
[Ord. No. 0-21-71; 1967 Code § 47B-22]
[Ord. No. 0-21-71; 1967 Code § 47B-23; New]
a.
Vacancies shall be filled by utilizing competitive promotional examinations
and other permissible considerations, in accordance with the Civil
Service Rules of the State of New Jersey.
b.
Where the Township Manager finds that no employee is qualified for
promotion to the vacancy, he may order an open competitive examination
open to candidates outside the Township's employ. In post-examination
selection, promotions shall be given with appropriate consideration
to the applicant's qualifications, record of past performance
and the length and quality of his service.
[Ord. No. 0-21-71; 1967 Code § 47B-24; New]
Pending the availability of a suitable eligibility list, the
Township Manager may fill vacancies by a temporary promotion.
[Ord. No. 0-21-71; 1967 Code § 47B-25; New]
a.
The Township normally shall pay its employees on a bi-weekly payroll
schedule, that is, once in every two weeks, or a total of 26 times
annually. Each payroll period shall consist of 10 working days, so
that the daily rate of pay of each employee normally shall be 1/360
of his annual salary. In order to avoid the possibility of a year
in which twenty-seven-day periods could occur, an adjustment may be
made as to the particular day of the week in which pay shall be received.
b.
The hourly rate shall be computed by dividing the weekly rate by
the number of hours in the employee's prescribed workweek.
[Ord. No. 0-21-71; 1967 Code § 47B-26; New]
a.
Employees, including members of the Police Department, unless otherwise
covered by a collective bargaining agreement, may be compensated for
overtime work when such compensation has been recommended by the Department
Head and its payment authorized by the Township Manager. However,
in all instances, overtime compensation shall commence only after
the employee has worked the full 40 hours during the workweek for
which overtime compensation is sought. Holidays and vacation days
may be counted toward the 40 hours for overtime, but not sick days.
Authorized overtime compensation shall be computed at an hourly rate
equal to 1 1/2 times the equivalent hourly rate prescribed in
subsection 19-6.1b.
b.
When an employee works a prescribed workweek of less than 40 hours,
overtime pay shall be computed at the normal equivalent hourly rate
up to 40 hours, after which the time-and-a-half provisions would take
effect.
[Ord. No. 0-21-71; 1967 Code § 47B-27]
Deductions in salary for leave without pay shall be computed
on the basis of the hourly rate as prescribed in subsection 19-6.1b.
[Ord. No. 0-21-71; 1967 Code § 47B-28]
Salary increments may be granted to each employee effective
January 1 of each year until the employee's salary shall have
reached the maximum salary provided for his position title by Township
ordinance.
[Ord. No. 0-21-71; 1967 Code § 47B-29; New]
The official workweek of the Township shall be as follows:
[Ord. No. 0-21-71; Ord. No. 0-19-78; Ord. No. 0-12-79; Ord. No. 0-8-80; Ord. No. 0-10-81; Ord. No. 0-11-83; 1967 Code § 47B-30; New]
a.
Due to the emergency nature of the work of the Police Department,
the provisions of this subsection shall not be applicable to the members
of that Department.
b.
All other Municipal employees and officers shall be entitled to the
following holidays: New Year's Day, Washington's Birthday,
Good Friday, Memorial Day, Independence Day, Labor Day, Columbus Day,
Veteran's Day, Election Day, Thanksgiving Day, the date after
Thanksgiving, Christmas Day and Martin Luther King's Birthday.
c.
If a holiday falls on a Sunday, it shall be observed on the following
Monday. In the event that a holiday falls on a Saturday, it shall
be observed on the preceding Friday.
d.
In the event that an official holiday is observed during an employee's
vacation, he shall be entitled to an additional vacation day.
e.
In order to be eligible to receive holiday pay, the employee or officer
must work his scheduled day before and day after the holiday.
[Ord. No. 0-21-71; Ord. No. 0-11-83; 1967 Code § 47B-30B; New]
a.
All officers and employees hired prior to January 1, 1986 shall continue
to receive longevity payments. Longevity payments shall be discontinued
for all employees hired after January 1, 1986 unless prescribed by
collective bargaining agreement.
|
Year of Service
|
Percent of Base Pay
| |
|---|---|---|
|
During 5th year
|
2%
| |
|
During 6th year
|
3%
| |
|
During 7th year
|
4%
| |
|
During 8th year
|
5%
| |
|
During 9th year
|
6%
| |
|
During 10th year
|
7%
| |
|
During 15th year
|
8%
|
b.
"Year of service" shall be defined as commencing on the employee's
date of hiring to the date preceding of the following year.
[Ord. No. 0-21-71; 1967 Code § 47B-31; New]
Vacation shall be granted to full-time classified and full-time
unclassified employees pursuant to a collective bargaining agreement
or Ordinance 0.13.98 as applicable.
[Ord. No. 0-21-71; 1967 Code § 47B-32; New]
a.
Vacation leave shall be considered to be on a calendar year basis.
b.
Full-time and permanent part-time employees shall not be eligible
for vacation leave unless they have been so employed for six consecutive
months or more unless prescribed otherwise by a collective bargaining
agreement. Permanent part-time employees are eligible for vacation
leave on a prorated basis. Temporary part-time employees shall not
be eligible for vacation leave.
c.
At the time of separation from service, an employee shall be entitled
to any full day's vacation pay accumulated and not previously
used.
d.
Employees may not be paid for vacation leave earned and not used.
[Ord. No. 0-21-71; Ord. No. 0-4-77; 1967 Code § 47B-33; New]
a.
As used in this subsection, the term "sick leave" shall mean paid
leave that may be granted to each full-time classified and full-time
unclassified Township employee who through sickness or injury becomes
incapacitated to a degree that makes it impossible for him to perform
the duties of his position or who is quarantined by a physician because
he has been exposed to a contagious disease. Part-time permanent employees
are eligible for sick leave on a prorated basis. Part-time and full-time
temporary employees are not eligible for sick leave.
b.
A certificate from the Township Physician or the employee's
own physician may be required as sufficient proof of the need for
sick leave. In case of sick leave due to a contagious disease or exposure
to same, a certificate from the Department of Health may be required.
All other requests for sick leave and certificates required thereunder
shall be in accordance with subsection 19-8.9.
c.
Full-time employees shall accumulate prorated sick leave on the basis
of 15 days of sick leave per year. In the first year of employment,
employees shall be entitled to one day of sick leave for each month
of employment or unless otherwise prescribed by a collective bargaining
agreement.
d.
Sick leave can be accumulated without limit during each employee's
length of service.
e.
Accumulated sick leave may be used by an employee for personal illness,
illness to his immediate family which requires his attendance upon
the ill person, death in the immediate family, quarantine restrictions,
pregnancy or disabling injuries. The term "immediate family" shall
be as prescribed by collective bargaining agreement or Ordinance 0.13.98
as applicable.
f.
The Township Manager may schedule medical examinations for all Township
employees annually, or more frequently if required.
[Ord. No. 0-21-71; 1967 Code § 47B-34]
a.
When a full-time Township employee is injured in the line of duty,
the Township Council shall, pursuant to N.J.S.A. 40:11-8, and subject
to the terms and conditions hereinafter set forth, pass a resolution
giving the employee up to one year's leave of absence with pay,
except those injuries which result from employee activities which
would give rise to cause for either suspension or removal as enumerated
in this chapter or as provided in N.J.S.A. 40:11-1 et seq. and Rule
4:16 of the Civil Service Regulations.
b.
In the event that the employee shall receive any temporary disability
pursuant to the statutes governing the Workmen's Compensation
Laws of the State of New Jersey, or elsewhere, or shall receive income
benefits arising out of any policy of insurance paid for or contributed
to by the Township, such amounts received shall be deducted from the
employee's weekly pay in order to determine the entitlement of
that employee pursuant to the terms of the resolution. In the event
that such benefits accrue subsequent to the passage of the resolution,
the Township Council may modify the resolution to conform to the provisions
of this paragraph.
c.
The resolution shall contain specific provision requiring that the
Township shall be subrogated to the extent of any recovery received
by the employee as a result of this injury from a third party (excepting
therefrom workmen's compensation award for permanent disability)
or other policies of insurance, of any nature whatsoever, which in
effect duplicate any payments made by the Township to the employee
during the period of this injury.
d.
Prior to the passage of a resolution referred to in paragraph a.
hereof, a contract shall be executed between the employee and the
Township, setting forth that the employee shall reimburse the Township
from moneys he may receive in the form of workmen's compensation
temporary benefits for a period of time which the Township may have
already compensated him for, or from possible legal settlement from
a judgment against the person or persons responsible for the injury,
and for any other recovery as outlined in paragraphs b. and c. hereof.
[Ord. No. 0-21-71; 1967 Code § 47B-35; New]
Maternity leave may be granted pursuant to the Family Leave
Act or a collective bargaining agreement.
[Ord. No. 0-21-71; 1967 Code § 47B-36; New]
a.
Any employee who is a member of the National Guard, Naval Militia,
Air National Guard, or a reserve component of any of the Armed Forces
of the United States and is required to engage in field training,
shall be granted a military leave of absence for a period of two weeks
or as authorized by law. This leave of absence shall be in addition
to his vacation. Part-time employees may receive such leave on a prorated
basis as follows. Each employee required to take such leave, shall
be paid by the Township any difference resulting in that employee's
present rate of pay from that amount received as a result of such
military leave. The employee shall be required, upon making an application
for the difference in pay, to evidence sufficient proof as to the
amount of pay received while on military leave.
b.
When an employee is required to serve on jury duty, that employee
shall be paid his salary and any jury duty pay shall be returned to
the Township.
c.
When an employee, not on probation, has been called to active duty
or inducted into the military or naval forces of the United States,
he shall automatically be granted an indefinite leave of absence without
pay for the duration of such active military service. Each employee
must be reinstated without loss of privileges or seniority, provided
that he reports for duty with the Township within 60 days following
his honorable discharge from military service, and provided he has
notified the Township or his intent to report for duty 30 days prior
to his discharge from military service.
[Ord. No. 0-21-71; 1967 Code § 47B-37; New]
a.
In lieu of overtime compensation, an employee may be granted leave
with pay as compensation for overtime work. The Township Manager shall
determine whether overtime shall be compensated for by the granting
of compensatory leave or by payment in cash. Compensatory leave, when
granted, must be scheduled and used within 30 days from the time earned,
unless otherwise approved by the Township Manager.
b.
Compensatory leave shall be granted on the same basis as overtime
compensation, namely for that time worked in excess of the regular
40 hours during one week, or in the case of special employees regularly
scheduled on an eighty-hour, two-week period, compensatory time shall
be granted for time worked in excess of the prescribed 80 hours within
a two-week period.
c.
When an employee works a prescribed workweek of less than 40 hours,
compensatory leave shall be granted on an hour-to-hour basis up to
40 hours, at which time the regular overtime compensatory policy shall
take effect unless prescribed otherwise by a collective bargaining
agreement. (See subsection 19-6.2 for computation of overtime compensation.)
[Ord. No. 0-21-71; 1967 Code § 47B-38; New]
Leave without pay may be granted to full-time and part-time
permanent employees and to full-time unclassified employees. Normally,
it shall be granted only when the employee has used his accumulated
sick and vacation leave in the case of illness, or his vacation leave
if leave without pay is requested for reasons other than illness.
The written request for leave without pay must be initiated by the
employee, favorably endorsed by his Department Head and the Township
Manager. Such leave, except for military leave without pay, shall
not be approved for a period longer than six months at one time. The
Township Manager may extend such leave for an additional six months
or any portion thereof.
[Ord. No. 0-21-71; 1967 Code § 47B-39]
A request for any type of leave shall be made on a form prescribed
by the Township Manager. Such request, whenever possible, shall be
made far enough in advance to permit approval, and at the same time,
permit coverage for the particular employment so that Municipal services
shall not suffer. In the case of sick leave, the employee shall notify
his Department Head immediately within the first hour of the shift
if he is unable to report for work. When an employee is absent from
work because of illness for more than three days, the Department Head
shall require the employee to submit a certificate from his physician
relating to his illness. The Township Manager, in his discretion,
may require the employee to submit a physician's certificate
for absences of two or three days. In a case of illness of a chronic
or recurring nature causing an employee's periodic or repeated
absence of one day or less, the Township Manager may require one medical
certificate for every six-month period.
[Ord. No. 0.13.98]
The following personnel policies shall apply to those full-time
Township employees not covered by a collective bargaining agreement.
[Ord. No. 0.13.98 § 1]
a.
Full-time employees holding the positions of Township Manager, Chief
Finance Officer, Tax Collector, Township Clerk, Tax Assessor, Chief
of Police, Court Administrator, Construction Official, Head of the
Department of Community Development and Public Works Director shall
be credited with vacation leave with pay in accordance with the following
schedule:
1.
_____
|
6 months to 1 year
|
5 days
| |
|
Start of 1st year thru 4 years
|
12 days
| |
|
Start of 5th year thru 6 years
|
15 days
| |
|
7 years thru 12 years
|
20 days
| |
|
13 years thru 19 years
|
25 days
| |
|
20 years and thereafter
|
30 days
|
2.
All other full-time employees shall be credited with vacation leave
comparable to those employees covered by the Collective Bargaining
Agreement in effect for Clerical/Administrative Personnel.
b.
Unused vacation time may be carried over for one year. Additional
time may be carried over with permission of the Department Head and
Township Manager.
c.
Vacation time shall be approved by the Department Head or Township
Manager.
d.
Permanent part-time employees shall receive pro-rated vacation leave.
e.
The Township Manager may set standards for the pro-rating of leave
for an employee's last year of employment
[Ord. No. 0.13.98 § 2]
a.
Employees shall earn one day sick leave per month, during their first
year of employment and credited with 15 days per year of employment
thereafter. Unused sick leave shall be cumulative from year to year.
Permanent part-time employees shall receive pro-rated sick leave.
b.
An employee who resigns in good standing shall receive payment for
65% of accumulated sick leave.
c.
An employee who retires may take payment for 65% of accumulated sick
leave in one lump sum or may take payment for 70% of accumulated sick
leave as terminal leave with pay.
d.
An employee may take payment for up to 50% of annual sick leave.
Such payment shall be scheduled at the discretion of the Township
Manager.
e.
The Township Manager may set standards for the pro-rating of leave
for an employee's last year of employment.
[Ord. No. 0.13.98 § 3]
a.
All employees shall be entitled to five days off with full pay in
the event of death in the immediate family. The "immediate family"
shall mean father, mother, wife, husband, child, brother, sister,
stepmother, stepfather, stepsister, stepbrother, and stepchildren
or any member of the employee's immediate household. All employees
shall be entitled to three days off with full pay in the event of
each death of grandparents, nephews, nieces, aunts, father-in-law,
mother-in-law, brother-in-law and sister-in-law.
b.
Permanent part-time employees shall receive pro-rated bereavement
leave.
[Ord. No. 0.13.98 § 4; Ord. No.
0.15.00 § 4]
a.
Full-time employees holding the positions of Township Manager, Chief
Finance Officer, Tax Collector, Township Clerk, Tax Assessor, Chief
of Police, Court Administrator, Construction Official, Head of the
Department of Community Development, Public Works Director and the
Director of any other Department created by the Township Council shall
receive medical benefits pursuant to subsection 19-9.5d.
b.
All other employees not mentioned in paragraph a. and not covered
by a collective bargaining agreement who are on the Township payroll
as of October 2, 2000 shall receive medical benefits pursuant to paragraph
d.
c.
All employees not mentioned in paragraphs a. and b. who are on the
payroll after October 2, 2000 shall receive medical benefits after
retirement the same as those negotiated in the collective bargaining
agreement between Deptford Township and the Clerical/Administrative
bargaining unit.
d.
Full time employees shall receive those medical benefits as determined
by general Township policy. They shall include as a minimum, hospitalization,
dental and prescriptions.
|
Medical benefits described in paragraph d. shall continue for
the employee and spouse, upon retirement, who has met at least one
of the following conditions:
|
1.
The employee retired under a disability pension;
2.
The employee has at least 25 years of service credit in P.E.R.S.
or P.F.R.S. and has worked with the Township for at least five years;
3.
The employee has reached the age of 62 years or older and has worked
with the Township for at least 15 years.
[Ord. No. 0.13.98 § 5]
a.
Employees shall receive those holidays as provided by general Township
policy.
[Ord. No. 0.13.98 § 6]
[Ord. No. 0.13.98 § 7]
[Ord. No. 0.13.98 § 8]
a.
All travel expenses shall first be approved by the Township Manager.
b.
Employees using their personal vehicles shall be reimbursed at the
rate established by the U.S. Internal Revenue Service (I.R.S.) and
for all related tolls.
c.
Room rates for overnight travel related to meetings and conferences
shall be the minimum established for the area traveled.
d.
Meal expenses related to overnight travel shall be up to $35 per
day or those expenses covered in the registration.
e.
Transportation by mass transit shall be by minimum category.
f.
Employees shall be reimbursed meals for attendance at professional
organization meetings or official business.
g.
Employees must present receipts for payments and reimbursements.
[Ord. No. 0.13.98 § 9]
The Township Council may negotiate benefits greater than those
identified in this section for employees appointed by the Township
Council.
[Ord. No. 0-21-71; 1967 Code § 47B-41]
An employee who is injured in the performance of his duties
shall immediately report the accident to his supervisor, who shall
then complete a form provided for such reports. The complete accident
report shall then be submitted to the Township Manager.
[Ord. No. 0-21-71; 1967 Code § 47B-42]
a.
Employees shall not accept outside employment or engage in outside
business activities without the prior approval of the Township Manager.
Applications for permission to accept outside employment shall be
made in writing to the Township Manager. The application shall set
forth pertinent information concerning the type of work to be engaged
in, the name and address of the prospective employer, and the hours
of such employment.
b.
No application for permission to accept outside employment shall
be approved by the Township Manager if, in his judgment, there is
any reasonable probability that such outside employment will interfere
with an employee's performance or compromise an employee's
position with the Township through a conflict of interest.
[Ord. No. 0-21-71; 1967 Code § 47B-43]
a.
Subject to the approval of the Township Council, the Township Manager
may establish, amend and supplement rules and regulations for governing
the internal operations of any department and the conduct and deportment
of its personnel. Such departmental rules and regulations shall not
be inconsistent or in conflict with the provisions of any statute
of this State, this chapter or other ordinance of the Township.
b.
The rules and regulations shall be in writing, signed by the Township
Manager, and approved by the Township Council and shall be filed in
the office of the Township Clerk. They shall be binding on all persons
subject to the jurisdiction of the department. A written copy of the
rules and regulations shall be distributed to the personnel of the
department affected thereby and shall be posted in the headquarters
of the department. Copies shall also be available to the personnel
of the department upon request.
[Ord. No. 0-21-71; 1967 Code § 47B-44; New]
The Township Manager shall maintain the official personnel records
for each employee of the Township. Such records should include dates
of appointments and promotions, job titles, salaries, commendations,
disciplinary actions, leave of any type taken and accumulated, merit
ratings and the like.
[Ord. No. 0-21-71; 1967 Code § 47B-45]
Classified employees who have acquired permanent employment
status as provided in subsection 19-4.4, may be temporarily suspended
from the Township's employ by layoff or suspension, or permanently
separated by resignation or dismissal, as more particularly set forth
in this section, subject at all times to the rules and regulations
of the Civil Service Commission of the State of New Jersey.
[Ord. No. 0-21-71; 1967 Code § 47B-46; New]
Whenever there is a lack of funds requiring a reduction in the
number of employees in a department of the Township Government, the
required reductions shall be made in such job classification or classifications
as the Township Manager may designate in consultation with the Township
Council. Employees shall be laid off in the inverse order of their
length of service. Within each affected job class, all temporary employees
shall be laid off before probationary employees, and all probationary
employees shall be laid off before any permanent employee. Permanent
(including probationary) employees so affected shall be given a minimum
of 45 days' notice or pay in lieu thereof. Temporary employees
so affected shall be given a minimum of two weeks' notice, or
two weeks' pay in lieu thereof.
[Ord. No. 0-21-71; 1967 Code § 47B-47]
[Ord. No. 0-21-71; 1967 Code § 47B-48]
An employee may resign from his position by tendering a written
resignation to his Department Head, who, in turn, shall forward it
to the Township Manager. Unless there are disciplinary charges pending
against the employee, the Township Manager shall notify the employee
in writing of acceptance of his resignation in good standing. An employee
shall give a minimum of two weeks' notice before the effective
date of this resignation.
[Ord. No. 0-21-71; 1967 Code § 47B-49]
A permanent employee may be dismissed from the service or demoted
for cause. The causes sufficient for removal from the service shall
include the following:
a.
Neglect of duty.
b.
Absence without leave or failure to report, after authorized leave
has expired or after such leave has been disapproved or revoked.
c.
Incompetency, inefficiency or incapacity due to mental or physical
disability.
d.
Insubordination or serious breach of discipline.
e.
Intoxication while on duty.
f.
Conviction of a criminal act.
g.
Disobedience of the departmental rules and regulations established
pursuant to subsection 19-10.3 of this chapter.
h.
Disobedience or violation of the causes for removal as set forth
by Civil Service Regulation 4:16.
[Ord. No. 0-21-71; 1967 Code § 47B-50; New]
When, in the opinion of the Township Manager, an employee's
performance or conduct justifies disciplinary action short of dismissal,
the Township Manager may suspend the employee without pay, or with
reduced pay or by fine.
Grievance procedure shall be as prescribed by collective bargaining
agreement or by the following procedures:
[Ord. No. 0-21-71; 1967 Code § 47B-51]
It is the policy of the Township that every employee at all
times be treated fairly, courteously and with respect. Conversely,
each employee is expected to accord the same treatment to his associates,
supervisors and to the public.
[Ord. No. 0-21-71; 1967 Code § 47B-52]
a.
Whenever an employee has a grievance, he should first present it
verbally to his supervisor. It is the responsibility of the supervisor
to arrange a mutually satisfactory settlement of the grievance within
seven calendar days of the time when it is first presented to him,
or failing in that, must within that time advise the employee of his
inability to do so.
b.
When an employee is informed by his supervisor that he is unable,
within the discretion permitted him, to arrange a mutually satisfactory
solution to the grievance the employee must, if he wishes to present
the grievance to a higher authority, do so in writing in the following
manner.
[Ord. No. 0-21-71; 1967 Code § 47B-53; New]
a.
The employee will prepare the grievance in writing. The grievance
should be stated as completely and as clearly as possible in order
to permit prompt handling. One copy of the grievance shall be immediately
placed in the hands of the Township Manager.
b.
A copy of the grievance shall be presented by the employee to his
immediate supervisor (to whom the grievance was made verbally), the
employee to retain one copy. The supervisor will report the facts
and events which led up to its presentation in writing, including
in his written report any verbal answer he may have previously given
to the employee concerning this grievance. Within three days after
receipt of the written grievance the supervisor must present it with
the information required from him, to the Township Manager.
c.
The Township Manager will then consider and formally act on the complaint
within 14 calendar days.
d.
All papers and documents relating to a grievance and its disposition
will be placed in the employee's personnel history file.
[Ord. No. 0-21-71; 1967 Code § 47B-54; New]
This chapter and all of its provisions shall at all times be
subject to the Civil Service Rules of the State of New Jersey. In
the event of a conflict, Civil Services Rules shall apply.
[Ord. No. 0-17-81; 1967 Code § 55A-1]
As used in this section:
A person having a permanent domicile within the Township
and one which has not been adopted with the intention of again taking
up or claiming a previous residence acquired outside of the Township.
All persons hired by the Township with the exception of Municipal
Police Officers.
[Ord. No. 0-17-81; 1967 Code § 55A-2]
All employees and officers employed by the Township after the
effective date of this section are required to be bona fide residents
therein.
[Ord. No. 0-17-81; 1967 Code § 55A-3]
a.
Any nonresident subsequently appointed to positions of employment
by the Township pursuant to this section must become bona fide residents
of the Township within one year of their appointments, except as otherwise
provided by subsection 19-14.5.
b.
Failure of any such employee to maintain residency in the Township
shall be cause for removal or discharge from service. In the event
such employee does not maintain bona fide residency, the Township
shall notify the employee that failure to again take up bona fide
residency in the Township within six months of such notification will
result in removal or discharge from service. Such removal or discharge
shall take effect on the date specified in such notice but any employee
so removed or discharged shall have the right to such appeals as are
available pursuant to law.
[Ord. No. 0-17-81; 1967 Code § 55A-4]
a.
Whenever the Township Council or its designated hiring agent shall
determine that there cannot be recruited a sufficient number of qualified
residents for available specific positions or employments, the Township
shall be authorized to advertise for other qualified applicants. The
Township shall thereupon classify all qualified applicants for such
positions of employments so determined in the following manner:
b.
The Township shall first appoint all those in Class 1 and then those
in each succeeding class in the order above listed and shall appoint
a person or persons in any such class only to a position or positions
of employment or employments remaining after all qualified applicants
in the preceding class or classes have been appointed or have declined
an offer of appointment. The preference established by this subsection
shall in no way diminish, reduce or affect the preferences granted
pursuant to any other provisions of the law. Any nonresident recruited
and hired as an officer or employee of the Township by this subsection
shall be required, as a condition to their continued employment, to
become a bona fide resident of the Township pursuant to subsection
19-14.3.
[Ord. No. 0-17-81; 1967 Code § 55A-5]
Whenever the Township Council or its designated hiring agent
shall determine that there are certain specific positions and employment
requiring special skill or skills which are necessary for the operation
of the Township and which are not likely to be found among the residents
of the Township, such positions or employments so determined shall
be filled without reference to residency. The Township Council has
determined that specific positions requiring special skills which
are to be filled without reference to residency include, but are not
limited to, the following: Township Auditor, Township Engineer, Municipal
Court Judge, Township Prosecutor and Township Solicitor.
[Ord. No. 0-17-81; 1967 Code § 55A-6]
The Township shall give preference in promotion to officers
and employees who are bona fide residents therein. When promotions
are based upon merit as determined by suitable promotion tests or
other objective criteria, a resident shall be given preference over
a nonresident in any instance when all other measurable criteria are
equal. The preference granted by this subsection shall in no way diminish,
reduce or affect the preference granted pursuant to any other provisions
of law.
[Ord. No. 0-17-81; 1967 Code § 55A-7]
Any requirements concerning eligibility, appointment or promotion
contained in this chapter shall be subject to any order issued by
any court or by any State or Federal agency pursuant to law, with
respect to a requirement of action to eliminate discrimination in
employment based upon race, creed, color, national origin, ancestry,
marital status or sex, except that any requirement contained in this
chapter pursuant to subsection 19-14.3 shall continue to apply notwithstanding
any such order.
[Ord. No. 0-21-71; 1967 Code § 55A-40; New]
a.
It shall be the declared policy of the Township to appoint all employees,
either classified or unclassified without regard to political consideration.
For the purpose of this subsection "Township employee" is defined
to include full-time, temporary, probationary, seasonal or part-time
personnel appointed by the Township Manager and receiving an annual
or hourly reimbursement for their services.
b.
Township employees shall not engage in any political activities during
working hours or on Municipal property, nor seek or accept nomination
or election to any Municipal office without first obtaining a leave
of absence.
c.
Nothing in this subsection shall be construed to prevent Township
employees from becoming or continuing to be members of any political
party, club or organization; attending political meetings; expressing
their views in private on political matters outside of working hours
and off Township premises; or voting with complete freedom in any
election.
[Ord. No. 0.4.00]
The Township Council deems it appropriate to enhance the recruitment
and retention of volunteer fire fighters and emergency medical volunteers
in the Township and the State of New Jersey has enacted P.L. 1998
c. 145 which permits Municipal governments to allow their firefighting
and emergency medical volunteers to take advantage of the Volunteer
Credit Program as no cost to the Municipal government.
[Ord. No. 0.4.00]
a.
The Volunteer Tuition Credit Program as set forth in P.L. 1988, c.
145 is herewith adopted for the volunteer fire fighters and emergency
medical volunteers in the Municipality nunc pro tunc to January 1,
2000.
b.
The Township Manager or his designee is hereby designated
the responsibility to administer the program and is authorized to
enter into all agreement and to maintain files of all documents as
may be required under the P.L. 1998, c. 145.
