Township of East Hanover, NJ
Morris County
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Table of Contents
Table of Contents
The Township Clerk shall maintain, prepare and sign the minutes of the Council, maintain the records of the Council, maintain personnel files for all employees of the Township and perform such other duties as shall be assigned. At public meetings of the Municipal Council, the Township Clerk shall, in the proper order of business, announce the subject and author of all correspondence received. At the request of any member, any item of correspondence shall be read in full.
The Agenda for each regular meeting of the Council shall be prepared by the Clerk, at the direction of the Mayor, and made available to the Council members prior to the opening of the meeting. Additional copies of the agenda shall be available to the public.
Vacancies in the Council shall be filled as set forth in the Municipal Vacancy Law as now set forth in N.J.S.A. 40A:16-1 et seq., and as hereinafter amended.
A. 
Regular meetings. The Council shall meet on a regular basis at the Municipal Building as shall be determined by resolution of the Council. Regular meetings shall be held at least monthly.
(1) 
All meetings of the Council shall be held in accordance with the requirements of the Open Public Meetings Act, N.J.S.A. 10:4-6 et seq., as currently enacted as or hereinafter amended.
(2) 
The Township Clerk shall keep a journal of the proceedings of the Council and shall record the minutes of every meeting.
(3) 
An adjourned meeting shall be considered a continuation of the preceding meeting, and the business of the Council shall be resumed at the point where it was left at the last adjournment.
B. 
Special meetings.
(1) 
Special meetings of the Council may be called by the Mayor or upon written request of a majority of the members of the Council. In the call for said special meeting, the Mayor shall designate the purpose of the special meeting, and no other business shall be considered.
(2) 
The Mayor shall promptly direct the Clerk to serve notice, in writing, of any special meeting upon each member of the Council at least 24 hours prior to the time for which the meeting is called. Upon written waiver of notice executed by all members of the Council, a special meeting may be held without prior notice, notwithstanding the above provisions of this section.
C. 
Emergency meetings. The Council may be called for a meeting by the Mayor, if a state of emergency is determined to exist, in accordance with the applicable provisions of the Open Public Meetings Act, N.J.S.A. 10:4-6 et seq., as currently enacted as or hereinafter amended.
D. 
Executive session. Any member of the Council may move for adjournment to a closed or executive session and upon a vote of the Council, an executive session shall be held from which the general public shall be excluded, upon compliance with the requirements of the Open Public Meetings Act, N.J.S.A. 10:4-6 et seq., as currently enacted or hereinafter amended.
[Amended 4-15-1999 by Ord. No. 5-1999]
The vote upon every motion, resolution or ordinance shall be taken by roll call, and the ayes, nays and abstentions shall be entered upon the minutes. No ordinance shall be adopted by the Council without the affirmative vote of a majority of the whole number of the governing body, unless otherwise specified by state law. The minutes of each meeting shall be signed by the officer presiding and the Township Clerk.