[Adopted 2-17-1987 (Ch. 11, § 11.03, of the 1986 Code)]
The County Treasurer is hereby directed to set up a reserve for cash shortages, not to exceed $300. At least annually, the County Treasurer shall report to the Finance Committee on any changes to this reserve.
Any County department experiencing a discrepancy between monies receipted and actual cash on hand at the end of the working day shall be given sufficient money, not exceeding $300, by the County Treasurer from said reserve to cover the discrepancy upon presentation to the Treasurer of a statement identifying the program in which the discrepancy occurred, including the name of the employee involved and the circumstances, if known, such statement to be signed by the employee involved, if identified, program director and the department head, if a different person.
A copy of the statement shall be maintained in the department file, in the concerned employee file, where identifiable, and the Treasurer's office, this latter file to be maintained only until completion of the annual audit of the year in which the incident occurred.
Any monies resulting in a discrepancy which produces an overage in any department shall be deposited into the Treasurer's reserve for cash shortages.
The County Clerk shall distribute to each department of the County a photocopy of this codified and signed article.