Village of Stratford, WI
Marathon County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Village Board of the Village of Stratford 4-12-1988 as Title 2, Ch. 5 and Title 7, Ch. 12 of the 1988 Code. Amendments noted where applicable.]
GENERAL REFERENCES
Assessments and charges — See Ch. 13.
Pursuant to § 70.65(2), Wis. Stats., the Village Clerk shall, in computing the tax roll, insert only the aggregate amount of state, county, school and local taxes in a single column in the roll opposite the parcel or tract of land against which the tax is levied or, in the case of personal property, in a single column opposite the name of the person against whom the tax is levied.[1]
[1]
Editor's Note: Original Sec. 2-5-1(b), Rates stamped on receipts, which immediately followed this section, was deleted at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
A. 
Bond eliminated. The Village of Stratford elects not to give the bond on the Village Treasurer as provided for by § 70.67(1), Wis. Stats.
B. 
Village liable for default of Treasurer. Pursuant to § 70.67(2), Wis. Stats., the Village shall be obligated to pay, in case the Treasurer shall fail to do so, all state and county taxes required by law to be paid by such Treasurer to the County Treasurer.
A. 
Departmental estimates. When requested by the Village Clerk, each officer, department and committee shall annually file with the Village Clerk an itemized statement of disbursements made to carry out the powers and duties of such officer, department or committee during the preceding fiscal year and a detailed statement of the receipts and disbursements on account of any special fund under the supervision of such officer, department or committee during such year and of the conditions and management of such fund; also detailed estimates of the same matters for the current fiscal year and for the ensuing fiscal year. Such statements shall be presented in the form prescribed by the Village Clerk and shall be designated as "Departmental Estimates" and shall be as nearly uniform as possible for the main division of all departments.
B. 
Consideration of estimates. The Finance Committee shall consider such departmental estimates in consultation with the department head and recommend a budget amount for such department or activity. The Finance Committee shall consider the budget recommendations submitted by the Village President in developing a proposed budget for submission to the Village Board.
C. 
Form of proposed budget. The proposed budget shall be in the following form:
(1) 
The actual expenditures of each department and activity for the expired portion of the current year and last preceding fiscal year and the estimated expense of conducting each department and activity of the Village for the remainder of the current year and ensuing fiscal year, with reasons for any proposed increase or decrease as compared with actual and estimated expenditures for the current year.
(2) 
An itemization of all anticipated income of the Village from sources other than general property taxes and bonds issued, with a comparative statement of the amounts received by the Village from each of the same or similar sources for the last preceding and current fiscal year.
(3) 
An estimate of the amount of money to be raised from general property taxes which, with income from other sources, will be necessary to meet the proposed expenditures.
(4) 
All existing indebtedness of the Village, including the amount of interest payable and principal to be redeemed on any outstanding general obligation bonds of the Village and any estimated deficiency in the sinking fund of any such bonds during the ensuing fiscal year.
(5) 
Such other information as may be required by the Board and by state law.
D. 
Copies of budget. The Village Clerk shall provide a reasonable number of copies of the budget summary thus prepared for distribution to citizens. The entire fiscal budget shall be available for public inspection in the office of the Village Clerk during regular office hours.
E. 
Report and hearing.
(1) 
The Finance Committee shall make a report to the Village Board no later than the Board's regular November meeting. The report shall include the estimated cost of improvements as well as the estimated cost of operating the various departments and all other costs, including interest charges, for which money will have to be raised by taxation during the following year. The Finance Committee shall submit to the Board at the time the annual budget is submitted the draft of an appropriation ordinance providing for the expenditures proposed for the ensuing fiscal year. Upon the submission of the proposed appropriation resolution to the Board it shall be deemed to have been regularly introduced therein.
(2) 
A summary of such budget and notice of the time and place where such budget in detail is available for public inspection and notice of the time and place for holding the public hearing thereon shall be published in a newspaper of general circulation in the Village or legally posted at least 15 days prior to the time of such public hearing.
(3) 
Not less than 15 days after the publication of the proposed budget and the notice of hearing thereon, the public hearing shall be held at the time and place stipulated, at which time any resident or taxpayer of the Village shall have an opportunity to be heard on the proposed budget. The budget hearing may be adjourned from time to time. Following the public hearing, the proposed appropriation ordinance may be changed or amended and shall take the same course in the Village Board as other ordinances.
The amount of the tax to be levied or certified, the amounts of the various appropriations, and the purposes thereof shall not be changed after approval of the budget except upon a two-thirds vote of the entire membership of the Village Board. Notice of such transfer shall be given by publication within 10 days thereafter in the official Village newspaper.
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
No money shall be drawn from the treasury of the Village, nor shall any obligation for the expenditure of money be incurred, except in pursuance of the annual appropriation in the adopted budget or when changed as authorized by § 58-4 of this chapter. At the close of each fiscal year any unencumbered balance of an appropriation shall revert to the general fund and shall be subject to reappropriation, but appropriations may be made by the Board, to be paid out of the income of the current year, in furtherance of improvements or other objects or works which will not be completed within such year, and any such appropriation shall continue in force until the purpose for which it was made shall have been accomplished or abandoned.
The calendar year shall be the fiscal year.
The Village Board shall designate at its annual organizational meeting the public depository or depositories within this state within which Village funds shall be deposited, and when the money is deposited in such depository in the name of the Village, Village officials and bondsmen shall not be liable for such losses as are defined by state law. The interest arising therefrom shall be paid into the Village treasury.
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
A. 
Claims to be certified. Prior to submission of any account, demand or claim to the Village Board for approval of payment, the Village Clerk shall certify, or cause to be endorsed thereon or on attached papers, that the following conditions have been complied with:
(1) 
Funds are available therefor pursuant to the budget.
(2) 
The item or service was duly authorized by the proper official or agency and has been received or rendered in accordance with the purchasing agreement.
(3) 
The claim is accurate in amount and a proper charge against the treasury.
B. 
Finance Committee to audit accounts.
(1) 
No account or demand against the Village, except as provided in Subsection C of this section, shall be paid until it has been passed upon by the Finance Committee and an order drawn on the Village Treasurer therefor. Every such account shall be itemized and certified as provided in Subsection A.
(2) 
After auditing, the Finance Committee shall cause to be endorsed by the Village Clerk, on each account, the Committee's approval, as the fact is, adding the amount allowed or specifying the items or parts of items disallowed. If the Village Board shall approve the same it shall direct the Village Treasurer to issue a Village order for the amount of the claim approved. All money paid out of the Village treasury shall be paid upon an order signed by the Village President and countersigned by the Village Clerk and Treasurer, except that payments of regular wages or salaries shall be as provided in Subsection C below. The Village Board shall annually authorize one Trustee to sign Village checks in the Village President's absence. The minutes of the proceedings of the Board, or a statement attached thereto, shall show to whom, and for what purpose, every such account was allowed and the amount.
C. 
Payment of regular wages or salaries. Regular wages or salaries of Village officers and employees shall be paid by payroll, verified by the proper Village official, department head, board or commission and filed with the Village Treasurer in time for payment on the regular payday.
D. 
Routine bills. The Village President, Clerk and Treasurer have the authority to pay, at their discretion, certain routine bills or bills where a late payment penalty would be incurred if the procedures of this section were followed.
The Village Treasurer may invest any Village funds not immediately needed pursuant to §§ 66.0603(1m) and 219.05, Wis. Stats.
A. 
The Village Treasurer and designees shall not receive any money into the treasury from any source except on account of taxes levied and collected during the fiscal year for which they may then be serving without giving a receipt therefor in the manner specified by the Village Board.
B. 
Upon the payment of any money (except for taxes as herein provided), the Village Treasurer shall make out a receipt in duplicate for the money so received. The Village Treasurer shall charge the amount thereof to the treasury and credit the proper account. The payment of the money to any receiving agent of the Village or to the Village or to the Village Treasurer shall be safeguarded in such manner as the Village Board shall direct.
The Village Treasurer and designees are authorized to prepare a statement of real property status form to be used to provide information often requested for transfers of real property, such as the amount of outstanding special assessments, deferred assessments, changes in assessments, amount of taxes, outstanding water, electric, and sewer bills, current water, electric and sewer bills, contemplated improvements, floodplain status, violations of the building and health codes and similar information. Any such information sought shall be provided to the person requesting it on said form. The Village shall collect a fee as set by the Village Board for furnishing such information on said form. The Treasurer shall be given a minimum of two working days' notice in order to compile the statement of real property status.
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
All contracts for public construction shall be let by the Village Board in accordance with § 62.15, Wis. Stats. The Village Board, or a person or body designated by the Village Board, shall exercise the powers and duties of the Board of Public Works under § 62.15, Wis. Stats.
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
A. 
Types of procedures.
(1) 
Verbal quotation form. The Village solicits verbal quotations on items the Village purchases which are less than minimum dollar amount prescribed in § 62.15(1), Wis. Stats. The results of the verbal quotations are recorded on a "Memorandum of Verbal Quotation" form.
(2) 
Informal quotation. An informal quotation is a written request for quotation sent to vendors. The informal quotation is used for the purchases of goods and services in an amount less than the maximum dollar but greater than the minimum dollar amount prescribed in § 62.15(1), Wis. Stats.
(3) 
Formal bid. The formal bid procedure is used for purchasing goods and services in an amount greater than the maximum dollar amount prescribed in § 62.15(1), Wis. Stats., and in some instances in amounts less than this amount. The formal bid procedure requires a legal public notice and contains detailed, written specifications regarding the goods and services to be purchased and a number of specific conditions associated with the purchase.
B. 
Bid solicitation.
(1) 
Competitive bids or quotations shall be obtained as described in Subsection A before contracting to purchase articles, goods, wares, material, services or merchandise unless exempted from it by action of the Finance Committee.
(2) 
Verbal quotations for goods and services shall be secured from at least two qualified vendors, and the results of the quotations shall be recorded on the "Memorandum of Verbal Quotation" form and signed by the person receiving the quotations.
(3) 
Informal requests for written quotations shall be solicited from at least three qualified bidders on the request for quotation form. All written requests for quotations shall be issued by the Village Clerk and returned to and analyzed by the Village Clerk. Informal requests for written quotations may also be solicited by telephone. Vendors shall be given a reasonable time to respond to the request for an informal, written quotation and shall be given clear, concise specifications and informal bidding instructions to facilitate competitive bidding.
(4) 
When a formal bid is required or deemed to be in the best interests of the Village, the bidding procedure shall follow the legal requirements associated with a Class 1 notice under state statute and the procedures normally associated with the formal bid proposal.
(5) 
The formal bid proposal will contain at least the following information:
(a) 
The bid number.
(b) 
A detailed description of the goods and services required, including enough information about the items or services required so that more than one vendor can meet the specifications.
(c) 
The time, date and place the bids will be opened.
(d) 
The address to which the bids shall be mailed or delivered. Instructions to bidders shall include such information as delivery dates, transportation charges, proposal prices, conditions for guaranteeing the proposal, payment terms, right of rejection of proposals, right to reject merchandise, insurance requirements, alternative proposal consideration, tax information, and other appropriate information regarding the awarding and execution of the contract and contract considerations.
(e) 
The bid proposal shall also include a section on special provisions, including guarantees and service considerations, trade-in considerations, and other information relating to special conditions.
(6) 
Specifications for all items purchased shall be developed with the full involvement and participation of the using departments. However, the Village Clerk shall ensure that the specifications are sufficiently broad enough that competition in the bidding process is preserved.
A. 
Real property taxes.
(1) 
All taxes on real property shall be paid in one of the following ways:
(a) 
In full on or before January 31.
(b) 
In two equal installments, unless subject to Subsection A(3), with the first installment payable on or before January 31 and the second installment payable on or before July 31.
(2) 
Special assessments, special charges and other taxes that are placed on the tax roll shall be paid in full on or before January 31.
(3) 
If the total real property tax is less than $100, it shall be paid in full on or before January 31.
(4) 
Payments made on or before January 31 shall be made to the Taxation District Treasurer. All other payments shall be made to the County Treasurer.
(5) 
Delinquent taxes shall be paid pursuant to § 74.11(7), (8), (10) and (11), Wis. Stats.
(6) 
Payment priority. Pursuant to § 74.11(12), Wis. Stats., if the Taxation District Treasurer or County Treasurer receives a payment from a taxpayer which is not sufficient to pay all general property taxes, special charges, special assessments and special taxes due, the Treasurer shall apply the payment to the amounts due, including interest and penalties, in the following order:[1]
(a) 
Personal property taxes.
(b) 
Delinquent utility charges.
(c) 
Special charges.
(d) 
Special assessments.
(e) 
Special taxes.
(f) 
Real property taxes.
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
B. 
Personal property taxes.[2]
(1) 
All taxes on personal property shall be paid in full on or before five working days after January 31 pursuant to § 74.11(4), Wis. Stats.
(2) 
Immediately upon the sale or transfer of a business, the Village Treasurer shall require advanced payment of all personal property taxes based on the previous year's mill rate multiplied by the current year's valuation of the premises, property or business.
[2]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
[Amended 12-12-2000; 11-11-2003]
Salaries for elected and appointed Village officials will not exceed the maximum as follows as of January 1, 2004, until changed by future ordinance or expiration of individual terms of office:
A. 
Village President: $5,000 per year (no additional compensation for regular, special or committee meetings attended).
B. 
Village Trustee.
(1) 
For regular and special meetings attended: $40.
(2) 
For committee members, per meeting: $50.
(3) 
For committee chairperson, per meeting: $60.
C. 
Village President, Trustee, or Commissioner. For other Village business or trips: $50 per day plus current federal allowable mileage reimbursement plus actual reasonable expenses.
D. 
Board of Review.
(1) 
For each meeting: $40.
(2) 
For each adjourned meeting: $5.
E. 
Election officials: federal minimum wage plus $0.50 per hour.
F. 
Water and Electric Commissioners.
(1) 
For regular and special meetings attended: $50.
(2) 
For committee meetings: $30.
(3) 
Plus, for Water and Electric Commission Chairperson: $100 per year.
G. 
Fire Commissioner (when not a Village Trustee).
(1) 
For Fire Commission meetings attended: $50.
(2) 
For reporting at Village Board meetings: $25.
H. 
All other commissions and committees, per meeting: $20.
[Added 6-9-1992]
The Village Board may, by resolution, adopt fees for the following:
A. 
Building permits.
B. 
Public hearings.
C. 
Legal notice publications.
D. 
Zoning changes.
E. 
Variances.
F. 
Conditional use permits.
A. 
Nonpayment of taxes or forfeitures. The Village shall not issue or renew any license to transact any business within the Village of Stratford:
(1) 
For any purposes for which taxes, assessments or other claims of the Village are delinquent and unpaid.
(2) 
For any person who is delinquent in payment of:
(a) 
Any taxes, assessments or other claims owed the Village; or
(b) 
Any forfeiture resulting from a violation of any Village ordinance.
B. 
Applicability. This section shall apply to licenses issued pursuant to the provisions of the following chapters of this Code: Chapter 190, Amusements and Entertainment; Chapter 229, Cigarettes and Tobacco Products, Article II, Cigarette License; Chapter 254, Direct Sellers; Chapter 294, Fireworks; Chapter 326, Intoxicating Liquor and Fermented Malt Beverages, Article I, Licensing; and Chapter 449, Streets and Sidewalks, Article III, Street Use Permits.
C. 
Denial of renewal. An application for renewal of a license subject to this section shall be denied pursuant to the provisions of Subsection A only following notice and opportunity for hearing as provided by Subsection D below.
D. 
Hearing. Prior to any denial of an application for renewal of a license, including denials pursuant to Subsection A, the applicant shall be given notice and opportunity for a hearing as hereinafter provided:
(1) 
With respect to licenses renewable under Chapter 326, Intoxicating Liquor and Fermented Malt Beverages, Article I, Licensing, of this Code, notice and opportunity for hearing shall be as provided by § 125.12, Wis. Stats., as amended from time to time.
(2) 
With respect to licenses other than those described in Subsection D(1) herein, the Village Board or its assignee shall notify the applicant in writing of the Village's intention not to renew the license and shall provide the applicant with an opportunity for hearing. The notice shall state the reasons for the intended action and shall establish a date, not less than three days nor more than 10 days after the date of the notice, on which the applicant shall appear before the Village Board. If the applicant shall fail to appear before the Board on the date indicated on the notice, the Board shall deny the application for renewal. If the applicant appears before the Board on the date indicated in the notice and denies that the reasons for nonrenewal exist, the Village Board shall conduct a hearing with respect to the matter. At the hearing, both the Village and the applicant may produce witnesses, cross-examine witnesses and be represented by counsel. The applicant shall, upon request, be provided a written transcript of the hearing at the applicant's expense. If the Village Board determines that the applicant shall not be entitled to renewal pursuant to Subsection A, the application for renewal shall be denied.
E. 
Other grounds for hearing. Where an individual, business or corporation wishes to appeal the Village Clerk's decision not to issue a license or permit under this Code on grounds other than those specified in Subsections A through D above, the applicant may file a request in writing with the Village Clerk that the matter be referred to the Village Board. A public hearing shall be scheduled within 14 calendar days by the Village Board. All parties may be represented by counsel. The Board shall consider all relevant information and shall render a decision which shall be binding.