[Ord. No. 3158, 7-26-1988, § 2-3.1]
There shall be a Manager appointed by the Council pursuant to
N.J.S.A. 40:69A-89. The Manager shall be a person, other than a member
of the Council, fully qualified to exercise the powers and perform
the duties of that office as required by law and shall serve pursuant
to N.J.S.A. 40:69A-93. Pursuant to N.J.S.A. 40:69A-95, the Manager
shall be responsible to the Council for carrying out all policies
established by it and for the proper administration of all affairs
of the Township within the jurisdiction of the Council.
[Ord. No. 3158, 7-26-1988, § 2-3.2; amended
by Ord. No. 3385, 3-22-1994, § 1; Ord. No. 4187, 8-10-2010, § 1]
The Manager shall, pursuant to law and N.J.S.A. 40:69A-95:
(a)
Be the chief executive and administrative official of the Township.
(b)
Compile and submit to the Council the tentative annual budget pursuant
to law.
(c)
Execute all laws and ordinances of the Township and of the State
of New Jersey.
(d)
Appoint and remove a Deputy Manager and all department heads and
all other officers, subordinates and assistants for whose selection
or removal no other method is provided in the Charter or otherwise.
The Manager shall supervise and control his appointees and report
all appointments or removals at the next meeting thereafter of the
Council.
(e)
Review existing job classifications and salary ranges of all employees,
at the request of the Council, but at least once each year, and present
his recommendations for any additions, changes or modifications therein
to the Council, at the request of the Council, but at least at or
before the second workshop meeting in the month of September of each
year.
(f)
Negotiate, but not approve or execute, contracts for the Township,
subject to the approval of the Council; make recommendations concerning
the nature and location of Township improvements; and execute Township
improvements as determined by the Council.
(g)
Report to the Council any violations of the terms or conditions of
any statute, public utility franchise or other contract imposed in
favor of the Township or its inhabitants.
(h)
Attend all meeting of the Council with a right to take part in the
discussions but without the right to vote.
(i)
Recommend to the Council for adoption such measures as he may deem
necessary or expedient.
(j)
Keep the Council advised of the financial condition of the Township
by rendering a quarterly report within 30 days following the end of
the preceding quarter or a monthly report if requested by the Council.
The year-end report should be submitted together with the tentative
budget and shall be for the benefit of the Council and the public.
(k)
Make an annual report of the Manager's work to the Council, in writing,
at the second Council meeting of the month of April and, if no second
meeting of the Council is scheduled in the month of April, then no
later than May 1 of each year, except as the Council may otherwise
determine. Such report shall include a detailed list of major capital
improvements considered by the Manager to be necessary or desirable
during the succeeding five years, for consideration by the Council
in planning future undertakings.
[Amended by Ord. No. 3-2019, 2-11-2019]
(m)
Ensure that no contract be entered into or improvement undertaken
until the necessary funds have been appropriated in the budget or
by ordinance.
(n)
Consult with and work together with the Council and the Planning
Board in maintaining the Master Plan and in establishing plans for
the future development of the Township.
(o)
Investigate at any time the affairs of any officer or department
of the Township.
(p)
Establish the organizational structure, duties, plans and responsibilities
of all department heads and their major subordinates who report to
the Manager, within the framework of the general administrative policy
set forth herein, and submit such written plans, organization and
operational delineation of duties to the Council as hereinafter set
forth. The Manager shall develop, update and submit to the Council
for its approval, prior to implementation, the following:
(1)
Employment policies, not otherwise covered by collective bargaining
agreements and laws and regulations of the New Jersey Civil Service
Commission, which shall be incorporated and codified in Appendix V
hereof, Personnel Policies and Procedures Manual,[2] and Appendix VI hereof, Personnel Policies and Procedures
for Excluded Employees.[3] The Manager or his/her designee shall cause a copy of
Appendix IV, Personnel Policies and Procedures Manual, to be served
on every employee of the Township and shall obtain a signed receipt
from each employee acknowledging receipt thereof. The Manager shall
arrange for training sessions on the Personnel Policies and Procedures
Manual for all department heads who, in turn, shall provide training
on the Personnel Policies and Procedures Manual to all employees within
their respective departments.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. II)]
(2)
Purchasing procedures.
(3)
Risk management procedures, including self-insurance policies and
procedures.
(4)
Negotiating positions in collective bargaining with employee unions.
(5)
The status of formal employee grievances or claims, whether or not
referred to labor counsel.
(6)
As part of preparing and recommending an annual budget, evaluations
of each department and office of the Township, including staffing
requirements and capital improvement needs.
(7)
A parts and supplies inventory oversight program.
(q)
Develop administrative and operational rules, policies and operating
procedures, including but not limited to maintenance of records where
appropriate, as required by the Charter, for the guidance of all departments
and employees, in writing, to be reviewed by the Council, at least
once annually, and filed with the Clerk and with each department head.
(r)
Demonstrate compliance with the goals set for him in the Charter
and otherwise by the Council.
(s)
Provide adequate clerical and other staff support and adequate permanent
office space for the Council and all of the members of the Council
in the discharge of its or their official duties.
(t)
Perform such other duties as may be required of the Manager by ordinance
or resolution of the Council.
[Ord. No. 3158, 7-26-1988, § 2-3.3]
During any temporary absence of the Manager or in the event
of his disability, a properly qualified administrative officer of
the Township shall be selected by the Manager to exercise the powers
and perform the duties of that office. In the event of his failure
to make such designation, the Council may by resolution appoint an
officer of the Township to perform the duties of the Manager during
such absence or disability until he shall return or his disability
shall cease.
[Ord. No. 3158, 7-26-1988, § 2-3.4]
The Manager may, in his discretion, allocate, assign or delegate
functions or powers to a department head for more efficient administration
of the Township government, provided that any such delegation, allocation
or assignment shall not relieve the Manager of any of his responsibilities
under the Charter, Code or under law, nor shall it be inconsistent
with any specific requirement of the Charter. Any such delegation
shall be in writing and shall be promptly reported to the Council
and recorded in its minutes.
[Ord. No. 3158, 7-26-1988, § 2-3.5]
(a)
Each department head, under the direction and supervision of the
Manager, shall:
(1)
Exercise and discharge such functions, powers and duties as may be
allocated and assigned to the department by or pursuant to the Charter,
Code or by law.
(2)
Direct and supervise the work of his department.
(3)
Organize the activities of his department and allocate and assign
functions to its employees.
(4)
Develop and administer employee safety programs.
(5)
Perform such duties and functions assigned to him by law.
(b)
Except as otherwise specifically provided by law, no person may be
the head of more than one department.
[Ord. No. 3158, 7-26-1988, § 2-3.6]
(a)
The Manager shall have custody, management and control of all Township
property which is not otherwise allocated or assigned to a department
or office by the Charter, Code, ordinance or by general law.
(b)
The Manager, with the approval of the Council, shall arrange for
such insurance and suretyship coverage as may be required to protect
the Township government against risks of loss from whatever cause.
All insurance policies and surety bonds shall be filed for safekeeping
with the Treasurer.
[Ord. No. 3158, 7-26-1988, § 2-3.7]
The Manager shall, through his office, provide for reasonable
assistance to citizens and other persons having business with the
Township, promptly and in a courteous manner. He shall be available
to discuss complaints and recommendations with citizens or groups
of citizens. Pursuant to the Right to Know Law, N.J.S.A. 47:1A-1 et
seq., the Manager shall make available for inspection and copying
to the general public all documents and information that may be requested.
