[Ord. No. 3158, 7-26-1988, § 2-3.1.]
There shall be a Manager appointed by the Council pursuant to N.J.S.A. 40:69A-89. The Manager shall be a person, other than a member of the Council, fully qualified to exercise the powers and perform the duties of that office as required by law and shall serve pursuant to N.J.S.A. 40:69A-93. Pursuant to N.J.S.A. 40:69A-95, the Manager shall be responsible to the Council for carrying out all policies established by it and for the proper administration of all affairs of the Township within the jurisdiction of the Council.
The Manager shall, pursuant to law and N.J.S.A. 40:69A-95:
Be the chief executive and administrative official of the Township.
Compile and submit to the Council the tentative annual budget pursuant to law.
Execute all laws and ordinances of the Township and of the State of New Jersey.
Appoint and remove a Deputy Manager and all department heads and all other officers, subordinates and assistants for whose selection or removal no other method is provided in the Charter or otherwise. The Manager shall supervise and control his appointees and report all appointments or removals at the next meeting thereafter of the Council.
Review existing job classifications and salary ranges of all employees, at the request of the Council, but at least once each year, and present his recommendations for any additions, changes or modifications therein to the Council, at the request of the Council, but at least at or before the second workshop meeting in the month of September of each year.
Negotiate, but not approve or execute, contracts for the Township, subject to the approval of the Council; make recommendations concerning the nature and location of Township improvements; and execute Township improvements as determined by the Council.
Report to the Council any violations of the terms or conditions of any statute, public utility franchise or other contract imposed in favor of the Township or its inhabitants.
Attend all meeting of the Council with a right to take part in the discussions but without the right to vote.
Recommend to the Council for adoption such measures as he may deem necessary or expedient.
Keep the Council advised of the financial condition of the Township by rendering a quarterly report within 30 days following the end of the preceding quarter or a monthly report if requested by the Council. The year-end report should be submitted together with the tentative budget and shall be for the benefit of the Council and the public.
Make an annual report of the Manager's work to the Council, in writing, at the second Council meeting of the month of April, and if no second meeting of the Council is scheduled in the month of April, then no later than May 1 of each year, except as the Council may otherwise determine. Such report shall include a detailed list of major capital improvements considered by the Manager to be necessary or desirable during the succeeding five years, for consideration by the Council in planning future undertakings.
[Amended by Ord. No. 3-2019, 2-11-2019]
Ensure that no contract be entered into or improvement undertaken until the necessary funds have been appropriated in the budget or by ordinance.
Consult with and work together with the Council and the Planning Board in maintaining the Master Plan and in establishing plans for the future development of the Township.
Investigate at any time the affairs of any officer or department of the Township.
Establish the organizational structure, duties, plans and responsibilities of all department heads and their major subordinates who report to the Manager, within the framework of the general administrative policy set forth herein, and submit such written plans, organization and operational delineation of duties to the Council as hereinafter set forth. The Manager shall develop, update and submit to the Council for its approval prior to implementation, the following:
Employment policies, not otherwise covered by collective bargaining agreements and laws and regulations of the New Jersey Department of Personnel, which shall be incorporated and codified in Appendix IV hereof, Personnel Policies and Procedures Manual, and Appendix V hereof, Personnel Policies and Procedures for Excluded Employees. The Manager or his/her designee shall cause a copy of Appendix IV, Personnel Policies and Procedures Manual, to be served on every employee of the Township and shall obtain a signed receipt from each employee acknowledging receipt thereof. The Manager shall arrange for training sessions on the Personnel Policies and Procedures Manual for all department heads who, in turn, shall provide training on the Personnel Policies and Procedures Manual to all employees within their respective departments.
Risk management procedures, including self-insurance policies and procedures.
Negotiating positions in collective bargaining with employee unions.
The status of formal employee grievances or claims, whether or not referred to labor counsel.
As part of preparing and recommending an annual budget, evaluations of each department and office of the Township, including staffing requirements and capital improvement needs.
A parts and supplies inventory oversight program.
Develop administrative and operational rules, policies and operating procedures, including but not limited to maintenance of records where appropriate, as required by the Charter, for the guidance of all departments and employees, in writing, to be reviewed by the Council, at least once annually, and filed with the Clerk and with each department head.
Demonstrate compliance with the goals set for him in the Charter and otherwise by the Council.
Provide adequate clerical and other staff support and adequate permanent office space for the Council and all of the members of the Council in the discharge of its or their official duties.
Perform such other duties as may be required of the Manager by ordinance or resolution of the Council.
[Ord. No. 3158, 7-26-1988, § 2-3.2; Ord. No. 3385, 3-22-1994, § 1; Ord. No. 4187, 8-10-2010, § 1.]
[Ord. No. 3158, 7-26-1988, § 2-3.3.]
During any temporary absence of the Manager or in the event of his disability, a properly qualified administrative officer of the Township shall be selected by the Manager to exercise the powers and perform the duties of that office. In the event of his failure to make such designation, the Council may by resolution appoint an officer of the Township to perform the duties of the Manager during such absence or disability until he shall return or his disability shall cease.
[Ord. No. 3158, 7-26-1988, § 2-3.4.]
The Manager may, in his discretion, allocate, assign or delegate functions or powers to a department head for more efficient administration of the Township government, provided that any such delegation, allocation or assignment shall not relieve the Manager of any of his responsibilities under the Charter, Code or under law, nor shall it be inconsistent with any specific requirement of the Charter. Any such delegation shall be in writing and shall be promptly reported to the Council and recorded in its minutes.
Each department head, under the direction and supervision of the Manager, shall:
Exercise and discharge such functions, powers and duties as may be allocated and assigned to the department by or pursuant to the Charter, Code or by law.
Direct and supervise the work of his department.
Organize the activities of his department and allocate and assign functions to its employees.
Develop and administer employee safety programs.
Perform such duties and functions assigned to him by law.
Except as otherwise specifically provided by law, no person may be the head of more than one department.
[Ord. No. 3158, 7-26-1988, § 2-3.5.]
The Manager shall have custody, management and control of all Township property which is not otherwise allocated or assigned to a department or office by the Charter, Code, ordinance or by general law.
The Manager, with the approval of the Council, shall arrange for such insurance and suretyship coverage as may be required to protect the Township government against risks of loss from whatever cause. All insurance policies and surety bonds shall be filed for safekeeping with the Treasurer.
[Ord. No. 3158, 7-26-1988, § 2-3.6.]
[Ord. No. 3158, 7-26-1988, § 2-3.7.]
The Manager shall, through his office, provide for reasonable assistance to citizens and other persons having business with the Township, promptly and in a courteous manner. He shall be available to discuss complaints and recommendations with citizens or groups of citizens. Pursuant to the Right to Know Law, N.J.S.A. 47:1A-1 et seq., the Manager shall make available for inspection and copying to the general public all documents and information that may be requested.