[Ord. No. 3158, 7-26-1988, § 2-4.1.]
There shall be a Clerk appointed by the Council pursuant to N.J.S.A. 40:69A-89 who shall serve as provided by law. The Clerk shall, with the exception of those specific other duties set forth in the Charter and by law, act as the full-time secretary to the Council.
The Clerk shall:
Keep and preserve safely the minutes and records of the proceedings of the Council and, with the approval of the Council, the minutes of any Township board or body. It shall be the duty of the Clerk to prepare detailed written minutes and make them available to the Council within 10 business days following the day on which such meeting took place; such minutes to reflect all actions taken, the names of all persons participating in the same and a summary of their positions. Upon approval by the Council, the minutes shall be made available to the public.
Keep and preserve safely all Township records, including tape recordings and other verbatim transcript of Council meetings, as required by state law.
Preserve and compile all ordinances and resolutions and, at the close of each year, with the advice and assistance of the Township Attorney, compile, codify and bind all the ordinances and resolutions then in effect in conformity with the plan and system of the Code. The Clerk shall clearly record at the top of each ordinance and resolution the names of the movant and seconder of each ordinance or resolution and the vote of each Council member. The Clerk shall, annually, index the record books, compilation and codification of ordinances and resolutions; provide for their publication; make the same available to the Council and the Manager; and, in conformity with the public's general right to know, pursuant to N.J.S.A. 47:1A-1 et seq., make all of the foregoing and all other items which the Clerk is required to keep and preserve fully available to the public for inspection and copying.
Have custody of the Township Seal and affix it to such books, papers and documents as may be specifically authorized pursuant to law or ordinance or, when necessary, to exemplify any document on record in his office or to certify any act or paper which, from the records in his office, shall appear to have been a public act or document of the Township.
Have and take custody of all official books, papers and documents of the Township for which no other repository is provided by Charter, ordinance or other law and preserve and keep them safely.
Provide secretarial and clerical services for the Council and all Council members in the discharge of its or their official duties.
Prepare, arrange, keep and amend the Council meeting agenda, pursuant to direction of the Council. As soon as possible after all agenda meetings, the Clerk shall furnish a copy of the agenda to each member of the Council, the Manager and the Attorney. The Clerk shall post a copy of the Council agenda and copies of the full text of all ordinances and resolutions thereon in the Municipal Building and shall provide sufficient copies of all of the same to the members of the public attending Council meetings.
Perform the functions required of Municipal Clerks by the General Election Law (Title 19 of the Revised Statutes) and any other state law or ordinance and receive for Township use the fees prescribed therefor.
Administer the licensing provisions of Township ordinances where no other provision is made for administration thereof and promptly remit to the Tax Collector all fees received in connection therewith.
Perform such functions as are vested in the Clerk by state law and ordinances relating to bingo and raffles licensing.
Have such other and different functions, powers and duties as may be prescribed by law or ordinance.
The Clerk shall issue certificates as to liability for assessment for municipal improvements in accordance with N.J.S.A. 54:5-18.1 et seq.
Coordinate activities between the Council and the various boards and bodies of the Township and collect and distribute the minutes of the various boards and bodies of the Township.
Editor's Note: Former Subsection (n), which required the Clerk to take and administer oaths, was repealed 3-22-1994 by Ord. No. 3385.
Report to and work with the Township Manager, unless the Clerk's statutory duties require otherwise.
[Ord. No. 3158, 7-26-1988, § 2-4.2; Ord. No. 3385, 3-22-1994, § 2; Ord. No. 3732, 9-24-2002, § 1; Ord. No. 4174, 1-26-2010, § 1.]